September 28, 2017

Training continues for Enterprise Asset Management project as deployment nears

Jay Wasson, physical facilities chief operations officer, highlights the Enterprise Asset Management project in this month’s Transform Purdue video. As deployment of the EAM transformation project approaches, training has taken priority.

Wasson encourages training attendance for those directly affected by the project and encourages the Purdue community to support the Physical Facilities staff as they learn new processes and tools. The capital projects work stream within EAM is set to deploy on Monday (Oct. 2), and the maintenance work stream will deploy on Oct. 30.

Capital projects work stream: Outcomes and advantages

An automated capital request process will soon replace the current paper-driven process. Training started with those responsible for initiating and completing requests. Customers along with Physical Facilities departments are looking forward to the following outcomes and advantages of moving to SAP:

* The transparency of the SAP system provides visibility of all projects (including approvals, schedules, costs, status, etc.) to all stakeholders (staff, clients, report writers, etc.).

* The streamlined process allows for shortened cycle time through electronic workflows and notifications. Additionally, it reduces process steps while also decreasing the number of reporting fields and providing clear process and action steps.

* An integrated SAP solution will offer customizable Project and Portfolio Management dashboards to select key data as well as minimize the need for reports generated outside of SAP.

Maintenance work stream: Outcoms and advantages

A slight deferral in the maintenance work stream allowed for extended training time as the Physical Facilities staff learns new processes and tools. Decommissioning Maximo and moving to SAP functionality provides the following advantages:

* The online Fix It portal streamlines work requests for end users and eliminates paper processes.

* An automated work order process provides transparency from initiation through completion and will provide a standardized approach to routine workflow communications. Technicians will use iPads to track progress and increase their capabilities from the work area.

* New system capabilities enable analysis of cost inputs to equipment and location level for strategic maintenance planning for the first time.

The use of SAP as the single system to address project requests, maintenance, procurement, payment and reporting will streamline, simplify, organize and automate Enterprise Asset Management processes campus-wide.

To learn more about the EAM deployment and training, see the recent Transform@Purdue newsletter.

Additional information on the EAM transformation project and both the capital projects and maintenance work streams can be found on the Transform Purdue website.

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