A meeting of the Physical Facilities Committee of the Board of Trustees convened at 9:36 a.m. on Friday, December 8, 2023, in Room 326 of Stewart Center on the campus of Purdue University in West Lafayette, Indiana.  

Committee members present: Gary Lehman, chair; Sonny Beck; Kevin Boes; Theresa Carter; and Michael Klipsch. Trustees present were: Michael Berghoff; JoAnn Brouillette; Vanessa Castagna; and Malcolm DeKryger; and Shawn Taylor

Officers and administrators in attendance were: Mung Chiang, president; Patrick Wolfe, provost and executive vice president for academic affairs and diversity; Chris Ruhl, chief financial officer and treasurer; Eva Nodine, senior vice president, assistant treasurer, and assistant secretary; Steve Schultz, senior vice president and general counsel; Cindy Ream, corporate secretary and senior executive assistant to the Board; Ron Elsenbaumer, chancellor, Purdue University Fort Wayne; and Tom Keon, chancellor, Purdue University Northwest.

I. (WL) APPROVAL OF MINUTES: JUNE 9, 2023

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve the minutes of its meeting convened on July 9, 2023.

II. APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR THE MITCHELL E. DANIELS, JR. SCHOOL OF BUSINESS BUILDING*

Jay Wasson, vice president for physical facilities and chief public safety officer provided details for he Mitchell E. Daniels, Jr. School of Business Building. He shared the project will construct a new, approximately 164,000 gross square foot building including new flexible space in support of academic instruction and conferences, near the intersection of Mitch Daniels Boulevard and Sheetz Street on the West Lafayette campus. The project accommodates significant student enrollment grown and strategic initiatives in the Daniels School of Business. The scope and location of this project aligns with the Mitchell E. Daniels, Jr. School of Business master plan and the 2018 Giant Leaps campus master plan. The estimated total project cost is $168,000,000.00 and will be funded entirely with gift funds. Construction is scheduled to begin in July 2024 with an estimated completion date of April 2027. 

Mr. Wasson requested approval to plan, finance and award construction contracts for the Mitchell E. Daniels, Jr. School of Business Building on the West Lafayette campus. Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval.  Supporting materials were filed with the minutes.

III. (WL) APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR THE BURKE BOILERMAKER AQUATIC CENTER MECHANICAL PROJECT*

Mr. Wasson shared details for the Burke Boilermaker Aquatic Center Mechanical Project on the West Lafayette campus. He noted that this project will replace five air handling units and condensers with new units served by campus chilled water. Additionally, new chilled water piping, pumps and heat exchangers, and temperature controls will be installed and supporting electrical, mechanical and sprinkler systems will be adjusted. The project will improve reliability through the modernization of the building’s heating, ventilation and air conditioning systems as well as improving dehumidification and enhance indoor air quality. The estimated total cost is $11,750,000.00 with funding from student life auxiliary funds from athletics and other. The project is scheduled to start December 2025 with an estimated completion date of April 2027. He mentioned the delayed start date is due to lead times for some of the equipment as well as working around the competition schedule for the athletic teams.

Mr. Wasson requested approval to plan, finance, construct, and award construction contracts for the Burke Boilermaker Aquatic Center Mechanical Project. Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval. Supporting materials were filed with the minutes.

IV. (PFW) APPROVAL TO PLAN, FINANCE, CONSTRUCT, AND AWARD CONSTRUCTION CONTRACTS FOR THE MUSIC CENTER ADDITION*

Mr. Wasson requested approval to plan, finance, construct, and award construction contracts for the Music Center addition at Purdue Fort Wayne. This project will construct an approximately 26,000 gross square foot addition to the existing Music Center on the Fort Wayne campus. The addition will provide new music rehearsal rooms, recording studios, student editing suites, advanced music technology, a critical listening laboratory, a small classroom and related support spaces. This project accommodates significant recent and anticipated student enrollment growth in the Popular Music, Music Industry and Music Technology programs. The estimated total cost is $22,000,000.00 with sources of funds from capital cash appropriation ($15,000,000.00) and gift funds ($7,000,000.00). Construction is scheduled to start in September 2024 with an estimated completion date of March 2026.

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval. Supporting materials were filed with the minutes.

V. (WL) APPROVAL TO EXECUTE LEASE FOR THIRD AND WEST IN WEST LAFAYETTE*

Rob Wynkoop, vice president for auxiliary services, requested approval to execute lease for Third and West in West Lafayette. Third and West is located at 300 N. McCutcheon Drive, West Lafayette and is owned by Collegiate Housing Foundation. For the 2025-26 and 2026-27 academic years the University will lease all 401 apartments directly from American Campus Communities. The lease will provide additional student housing capacity in the near future on the West Lafayette campus. The total lease commitment is $20,619,091.00 with funding from Housing/Dining auxiliary funds.

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval. Supporting materials were filed with the minutes.

VI. (WL-IN) APPROVAL TO EXECUTE LEASE FOR A PORTION OF LUX ON CAPITOL IN INDIANAPOLIS*

Mr. Wynkoop requested approval to execute lease for a portion of Lux on Capitol in Indianapolis. He shared that Lux on Capitol is located at 501 N. Capitol Avenue in Indianapolis near the new Purdue in Indianapolis campus. For the 2024-2025 and 2025-2026 academic years, the Purdue Research Foundation will master lease 400 beds in 122 apartments from Scion Group, and the lease will be assigned to the university following required approvals. The total lease commitment is $9,140,022.00 over two years. Source of funding will come from Housing/Dining auxiliary funds.

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval. Supporting materials were filed with the minutes.

By consent, the meeting adjourned at 10:08 a.m.