What's new: Procurement process changes for business office order management
September 26, 2013
Here are business process changes that will assist business office order management during the cutover to Ariba P2P.
PURCHASE ORDER CHANGES: Currently a Form 26 is required for all purchase order changes in order to accept invoice variances, close POs, cancel/delete line items, change quantity of line items, and change account assignment. Going forward, a majority of these exceptions will be handled within Ariba during the goods receipt or invoice reconciliation processes. The only two items that are not handled within Ariba are the change in Account Distribution and Adding PO Line items. Account Distribution changes will now require that the expense be moved via a correcting document only after they have posted in SAP, and no corrections are allowed in Ariba once the PO has been generated. In addition, after POs are issued, any additional line items needed from the vendor need to be requested on a new PO. Vendors should not be contacted to add items to an existing order. If invoices are received with line items that do not match the PO line items, those line items will not be processed by Accounts Payable and will be forwarded to the procurement buyer for review with the vendor and the department to determine the resolution of the issue.
