What's new: Procurement process changes for approvers
September 26, 2013
Here are business process changes that will assist approvers during the cutover to Ariba P2P.
APPROVER ROUTING: The routing path for approval for purchase orders has been modified so that parties with the greatest opportunity to have any impact on the shopping cart contents are at the beginning of the approval process. The major difference is that Procurement Services has now been added after the first fiscal approval. This is to allow Procurement Services to engage in the purchasing process earlier and if an order will need to be bid or changed, this will occur before routing to higher level fiscal approvers and commodity approvers. In addition, commodity approvers have been moved forward in the process to allow for them to review the commodities before fiscal approvers of greater than $50k, to ensure that orders are ready to execute once $50k+ approval is provided and to eliminate workflow retriggering if changes are required. Today in SRM, users must manually add the SPS reviewer of shopping carts >$50,000 on sponsored program accounts. The SPS group will be added automatically in Ariba, when appropriate.
WORKFLOW RETRIGGER: The following changes to a cart once it has been submitted will retrigger workflow: quantity, price, cost assignment and restricted commodity code.
