Training and training resources announced for Procurement's coming Ariba P2P launch

September 13, 2013  


The buildup to the Oct. 14 launch of the new Ariba P2P procurement system -- a major step in the Procurement Process Transformation -- has reached the stage of full-scale training via both instructor-led training and computer-based resources.

Courses with instruction by University procurement subject matter experts have been developed for both system-wide users and for some specific departments. Dates for upcoming instructor-led training can be found on the PREMIS registration site.

Revised deadlines for the steps in the cutover from the SRM system also have been announced.

COMPUTER-BASED RESOURCES

A number of online resources are available for those individuals who prefer not to take the live training. Quick Reference Cards and recorded simulations are on the Business@Purdue site under Procurement→Ariba.

INSTRUCTOR-LED TRAINING

The following courses are offered multiple times starting as early as Sept. 26, and dates and locations are listed at the links. For all of these courses, the roles mentioned, as defined currently in SRM, will transfer directly to Ariba.

P2P 150 – Receiving in Ariba

Audience: Receivers.

Description: This 90-minute class will have 60 minutes of lecture/demonstration on receiving and 30 minutes reserved for Q&A.

Link for enrollment: https://www.eventreg.purdue.edu/training/CourseListing.asp?master_id=4064&master_version=1&course_area=BSTC&course_number=252&course_subtitle=ILT

P2P 200 – Creating a Requisition in Ariba

Audience: Requesters.

Description: This two-hour, hands-on class will meet in a computer lab. Participants will use a training environment to Create Catalog and Non-Catalog Requisitions, Monitor Requisition Status and how to Withdraw or Edit a Requisition. 

Link for enrollment: https://www.eventreg.purdue.edu/training/CourseListing.asp?master_id=4026&master_version=1&course_area=BSTC&course_number=248&course_subtitle=ILT

P2P 205 – Creating a Requisition in Ariba for HFS Personnel Only

Audience: Requesters from Housing and Food Services only. Others should enroll in P2P 200.

Description: This two-hour, hands-on class will meet in a computer lab. Participants will use a training environment to Create Catalog and Non-Catalog Requisitions, Monitor Requisition Status and how to Withdraw or Edit a Requisition. 

Link for enrollment:  https://www.eventreg.purdue.edu/training/CourseListing.asp?master_id=4071&master_version=1&course_area=BSTC&course_number=253&course_subtitle=ILT

P2P 250 – Invoice Reconciliation Exceptions and Approvals for Fiscal Approvers

Audience: Fiscal Approvers.

Description: This two-hour class will use a lecture format and include a demonstration on reconciling invoice exceptions (GR/IR issues).

Link for enrollment: https://www.eventreg.purdue.edu/training/CourseListing.asp?master_id=4063&master_version=1&course_area=BSTC&course_number=251&course_subtitle=ILT

SRM CUTOVER SCHEDULE

The revised dates are as follows:

SRM Cutover Schedule

revised Sept. 13, 2013
Activity Deadline for
West Lafayette campus (EDT)
Regional campus information
Purchases > $10,0000 – contact Procurement Staff for direction Effective immediately

Calumet – contact your purchasing dept.

Fort Wayne – contact your purchasing dept.

North Central – contact Liz Depew
Purchases <$10,000 with preferred vendor, no vendor or $0 line item shopping cart must be fully fiscally approved and in the purchaser’s worklist Friday, Oct. 4

Calumet – contact your purchasing dept.

Fort Wayne – contact your purchasing dept.

North Central – contact Liz Depew
Requisitioner role will be removed - requisitioners will not be able to create shopping carts after the deadline 6 p.m.
Thursday, Oct. 10
Same as WL campus
All shopping carts must be through the entire workflow by the deadline.  Approver role will be removed (any shopping carts in an approver’s inbox after deadline must be rejected) Noon
Friday, Oct. 11
Same as WL campus
Procurement professionals (sourcing cockpit must be cleared out) all PO's must be created by the deadline Noon
Friday, Oct. 11
Same as WL campus
Clear any PO not in ordered status (e.g. held, awaiting approval, error in process, release rejected) – WL Procurement staff/ITEA staff 3 p.m.
Friday, Oct. 11
Same as WL campus
Turn off transmissions 5 p.m.
Friday, Oct. 11
Same as WL campus

 

 

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