Student Employment Student Employment in the Division of Student Life

Manager Resources

Recruitment and Retention

As a manager of student employees, there are situations in which students seek out positions on campus to make money or fill up their day, but recruitment and retention are also key aspects to working with students.

Employee Recruitment

There are a few messaging and recruitment strategies that attract students. Below are a few that tend to have the most success and examples on how to incorporate them in your recruiting efforts.

  • Create messaging that's short, sweet, and to the point. You can do this by utilizing social media, news feeds on your department's website, and through digital signage. Use keywords that will stand out to students and be sure to include stimulating visuals. If your department has a newsletter, make sure to incorporate these features in there.
  • Get students involved. Recruiting during new student fairs (such as STAR and BGR) and job fairs are just two ways to continually recruit students. You can also hold information sessions throughout the year to meet with students and talk about opportunities (make sure to post these sessions on the CCO Calendar). Have current student workers attend these events to talk about their experiences, and have them be an ambassador to do continuous promotion throughout the semester. This will create relatability with other students because they're seeing a representation of themselves. Also consider incorporating an employee referral program. 
  • Make applying easily accessible. While all Purdue recruitment and onboarding activities take place in SuccessFactors, consider also posting your opportunities in myCCO. Employers can post part-time opportunities for students, including Federal Work-Study positions.
  • Authenticity: Creating testimonials or signs capitalizing on the benefits of student employment are also great ways to attract students due to them being authentic and genuine.
  • Credibility: Word of mouth is one of the best ways to receive information because, for the most part, it comes from a credible source. The CCO has a list of department contacts who have indicated interest in hearing about opportunities that are relevant to the students they serve so they can share them. Reach out to these contacts to help share your opportunities. You're also encouraged to partner with student organizations.
  • Value: Your messaging should be stated in a way that provides a reason for students to take time to read your content. Include why students should apply to your position, such as the pay rate, skills the student will develop, a flexible work schedule, building relationships and making friends, etc. 

Employee Retention

There are various ways to keep students interested in their job. These include:

If you are interested in learning more about how to incorporate these initiatives in your area, please contact Student Employment.

Training and Development for Student Employees

Supervisors should offer and encourage training and development opportunities that contribute to continuous growth and improvement. An example of this is teaching students who are in a supervisory role how they can become an effective leader. The Training and Development page under Employee Resources has a list of opportunities available across campus as well as some benefits training and development has for students. Supervisors are encouraged to talk to their student employees about participating in these and also discuss other opportunities and ways they can grow in their position.

Employment of Remote Workers

A Change of Duty Station request is required to be completed when an employee's normal work duties will be performed for more than 22 days away from their hiring campus. This applies to faculty, staff, postdocs, graduate students, and undergraduate student workers. In this process, there are both programmatic approvers (such as the individual's supervisor, the grad school when applicable and the provost's office when applicable) and central approvers (such as Global Support, Export Control and Risk Management). Many factors play into whether someone can be employed from an alternate location (both domestic and international) as it can trigger tax withholding obligations for Purdue as the employer and adherence to other HR and local labor laws. More information on this policy and process can be found here.

Student Employment Management System (SEMS)

SEMS is a great tool to utilize for Performance Evaluations, Certification Management, Scheduling, and to view Employee Work-Study Details. Review the training guides and demos below for more information.

SEMS Dashboard Demo (Video)

SEMS Evaluation Training Guide

SEMS Federal Work-Study User Guide

SEMS Job & Certification Management User Guide

SEMS Scheduling (Video)

SEMS Scheduling - Manager Guide

If you are interested in receiving more information about SEMS, please contact Student Employment.

Additional Resources and Guides

Student Employee Job Description Template (word template)

Student Employee Performance Evaluation Competencies

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