Other Allowable Expenses

The following is a list of expenses that are reimbursable if they are part of travel expenses related to university business:

Airfare

• Baggage charges
  • Charges for checking baggage
  • Tips for those handling luggage, such as taxi, shuttle or courtesy transportation drivers or hotel staff
  • Transportation charges for authorized excess baggage when carrying equipment necessary to complete official business
  • Necessary charges (including tips) for storage when such materials are a result official business
  • Sending baggage, samples, display materials, and/or supplies to official business location and back to official station
• TSA PreCheck and Global Entry fees are allowable for travelers who fly three or more times per year

Ground Transportation

• Tips for taxi, shuttle and courtesy transportation drivers
• E-Z Pass (or similar toll road programs in other states) in rental cars

Other Purchases

• Sales tax on purchases made in Indiana can be reimbursed, but a good faith effort must be made to use the Form ST-105 Indiana Department of Revenue General Sales Tax Exemption Certificate and/or a Purdue purchasing card (P-card). 
• Use of computers, printers, fax machines, and scanners when necessary to complete official business mission
• Fees for the use of conference/meeting rooms and equipment when necessary to complete official business mission
• Official telephone calls/service, e.g. faxes
• Sales tax on out-of-state business related purchases will be reimbursed
• Laundry, cleaning and pressing of clothing only when the traveler spends a minimum of four consecutive nights on official university business
• Energy surcharge and lodging fees when such fees are not optional
• Emergency purchases of materials or services (e.g. batteries, photocopies) when necessary to complete official business mission

Expenses subject to documentation requirements.

If an expense is not listed and you are unsure if it is allowable, please email purduetravel@purdue.edu