The Office of Supplier Diversity offers a self-directed training session titled Responding to a Request for Proposal (RFP). If you need additional help upon completion of the training session, you can search the state’s certified business directory for a professional service company to collaborate with on the effort.
The Office of Supplier Diversity is always available to assist with this process and establish introductions. You can also access contacts for our university contracts and services. Questions may also be directed to Purdue’s Sourcing and Procurement team.
Goals
Subcontracting goals remain consistent with the State of Indiana. During the solicitation process, the commitment levels by a prime contractor will be established. Procurement Services actively promotes the use of Tier 2 suppliers with our contracted suppliers.
Purdue does not tie department performance to the State of Indiana’s supplier diversity goals. However, the Office of Supplier Diversity does have goals tied to the continuous improvement of goal attainment for the university.
The goals are aspirational, and Purdue is committed to meeting them. The Office of Supplier Diversity reports to the State of Indiana quarterly. The State of Indiana then validates our numbers.
Procurement
Purdue University does not add suppliers to our procurement tool, Ariba, until they are awarded a contract.
Diverse suppliers can get engaged several ways at Purdue University.
Architect and engineering firms should call 765-494-8000 or email adminops@purdue.edu in order to be placed on the contact list for future opportunities.
Review the university’s contracts that are in place. Reach out to the prime contractor and see if there are subcontracting opportunities. Our prime suppliers are committed to supporting our diversity spend goals and are often looking to expand their suppliers.
Review the subcontractor opportunities that prime suppliers post to the Office of Supplier Diversity website.
Review capital construction projects on E-Planroom.
If you cannot meet all the requirements of a solicitation, be sure to look for a business partner who could assist and submit a Request for Proposal (RFP) response together.
Our vendor handbook provides detailed information on How the Procurement Process Works.
The procurement process is a shared responsibility between the university business area and Procurement.
Purchasing authority is delegated at the department level for purchases up to $9,999. These purchases require the department to solicit quotes and determine who will receive the contract award. There are standard processes the departments use, including the inclusion of diverse suppliers in the bidding/quote process.
Procurement Services coordinates the process of all purchases greater than$10,000. These purchases follow a standard procurement process including the review of multiple bids. Procurement Services then provides a recommendation based on the best value for the university. A university department may or may not approve the recommendation, and additional analysis may be required.
We do not currently post winners on our website. The sourcing analyst notifies all participants in the Request for Proposal process of the outcome.
The prime contractor is responsible for Tier 2 obligations, including how they post or announce subcontracting opportunities. However, Purdue offers the prime contractor the ability to post Tier 2 opportunities on the university’s Supplier Diversity website.
Purdue reviews all available options to determine the most cost effective and quality solution for the university. As good financial stewards, we will continue to leverage university talents and skills when available to meet a specific need.
Diverse suppliers can get engaged several ways at the university. See answer to question #1 under Procurement Process.
Diverse suppliers can get engaged several ways at the university. See answer to question #1 under Procurement Process.
Purdue University actively encourages firms bidding for major contracts to provide for the participation of diverse businesses through partnerships, joint ventures and other contractual opportunities. Standard diversity spend reporting has been implemented to better track and enforce prime contractual obligations.
Procurement processes allows diverse suppliers to bid on opportunities over $1,000.
Procurement Services coordinates the process of all purchases greater than$10,000. These purchases follow a standard procurement process including the review of multiple bids. Procurement Services then provides a recommendation based on the best value for the university. A university department may or may not approve the recommendation, and additional analysis may be required.
Purchasing authority is delegated at the department level for purchases up to $9,999. These purchases require the department to solicit quotes and determine who will receive the contract award. There are standard processes the departments use, including the inclusion of diverse suppliers in the bidding/quote process.
Diverse suppliers can get engaged several ways at the university. See answer to question #1 under Procurement Process.
