Purdue Travel updates processes to align with fall travel guidelines

Purdue Travel will update travel and booking processes to align with fall 2021 Protect Purdue travel guidelines while continuing to support the University’s budget and financial goals. Travel expenses are still expected to be covered by a department’s budget.   

Information about ongoing travel practices and changes that will take effect this fall is outlined below:

Travel waivers

• Travelers must obtain a travel waiver for any travel happening through Aug. 15 while current summer travel guidelines remain in place.
• Travel waivers will not be needed for travel occurring on or after Aug. 16 when the fall travel guidelines go into effect.

Travel Card limits

• Purdue Travel Cards continue to have limits of $1, which will be the new standard operating process going forward. Card limits will be increased temporarily on a trip-by-trip basis.
• All previous trip expenses that are over 60 days old must be submitted and approved in Concur in order for the card limit to be increased for a new trip.
• Card limit increases will be available for up to two weeks after the trip to allow charges to post and will then automatically reset to $1.

Booking travel

• As a reminder, travelers are encouraged to book travel in Concur or use Anthony Travel, the University’s travel agent.
• A cost comparison will no longer need to be submitted for faculty or staff expense reimbursement if travel arrangements are booked through a third party.
• Purdue’s travel policy requires all travelers to submit a travel expense report within 60 days after returning from a business trip. Expense reports that are not submitted within 120 days will be reported as additional wages to the employee and will have resulting tax implications.
• If any travel credits are available from COVID-19 cancellations, Anthony Travel will apply them when booking travel on an individual’s behalf.

Travelers who booked business travel on their own and received airline credits from COVID-19 cancellations should contact Anthony Travel to assist with the application of these credits. Travelers must have the provided confirmation code to redeem the credits.

Travelers should watch for upcoming communications about changes to the expense reporting process this fall. Expense reports should continue to be submitted using the current process until the new process goes into effect.           

Questions regarding these process changes may be directed to Purdue Travel at purduetravel@purdue.edu.