June 1, 2020
Updates made to form, process for change in duty station
The Change in Duty Station form and process have been updated, and the form now will be initiated via DocuSign. Employees requesting a change in duty station must contact their business office or payroll center to initiate the form, which will then be routed to the employee.
A Change in Duty Station form is required for faculty, staff and graduate appointments when an employee’s normal work duties will be performed away from the hiring campus for more than 22 days. The change in location is not required to complete the work; rather, the same work can be completed from a different location.
Examples include, but are not limited to:
- Limited-term lecturers requesting to teach an online course from their home city in another state, instead of in person, on campus.
- Graduate students who need to return to their home county to renew their visa but can complete work remotely while abroad.
Working remotely due to COVID-19: Individuals currently working remotely outside of Indiana due to the COVID-19 pandemic should have a Change of Duty Station form on file. For employees working outside of Indiana who do not have a Change of Duty Station form on file, one should be completed as soon as possible; use the date the employee began working in the new location as the begin date on the form.
If the actual work requires an individual’s presence to be in a location other than the hiring campus for more than 22 days (i.e. to work in a specific international lab), then a Research/Instructional/Engagement Leave Request should be completed in SuccessFactors instead of a Change of Duty Station.
A Change in Duty Station request must be approved by several people. Requests should be approved before making any travel arrangements. Requests should be submitted with adequate time to allow for review and other considerations. Similarly, the intent to hire someone to work from a location other than the hiring campus should contain an approved Change of Duty Station before the hire is finalized.
If the college-specific payroll center on the West Lafayette campus (or other administrator assigned by Purdue Northwest or Purdue Fort Wayne campuses) initiates the form within DocuSign, the initiator will be able to track the form’s progress. A Quick Reference Guide is available to provide instructions on accessing DocuSign and initiating the form.
When routing the Change in Duty Station request for approval, forms for faculty should include routing to the provost’s designee, Lisa Mauer. Change in Duty Station forms for non-faculty do not include the provost. Graduate staff appointments should include the Graduate School.