Time off process streamlined to allow recurring absences

The process for requesting time off has been updated to accommodate requests for recurring absences, such as partial days (or certain hours) off over multiple days.

Previously, if an employee needed to take four hours off on three consecutive days, those leaves would each have to be entered separately. Now, an employee can set the number of hours off needed and then list the consecutive days for which that time off is planned.

Here’s how the updated process works:

• When an employee needs to request a recurring absence, they will select “New Absence” -- just as with any other time off request.
• Next, select the absence type. Enter the start date and the number of hours being requested. (The default is eight.) Now, select the “Recurring Absence” checkbox.
• Select the appropriate response for Recurs (daily, weekly or biweekly) and enter the end date.
• Add comments, if needed, and submit the request.

As with any time off, it is important for the employee and supervisor to discuss workload, team schedules and needs before submission of a request.

According to Purdue’s Leaves of Absence policy, “Exempt employees may take sick leave and vacation in increments of no less than one-half day (i.e., four hours). Non-exempt employees may take sick leave and vacation in increments of no less than one-tenth hour.”

The updated Time Off Quick Reference Guide (QRG) is included in the Timekeeping, Pay and Time Off resources located on the Human Resources website.