October 31, 2018

SAP Portal pause dates announced in preparation for SuccessFactors transformation

Data preparations are underway for the upgrade to SuccessFactors, set to deploy Jan. 1. Nonexempt (i.e., hourly) staff will access SuccessFactors starting with the Dec. 24-Jan. 6 pay period. Exempt staff will access SuccessFactors starting Jan. 2. All employees will use SuccessFactors to view pay statements, adjust tax information, edit bank details, request time off, etc.

All employees are encouraged to attend the SuccessFactors Resource Fair from 10:30 a.m. to 2:30 p.m. on Thursday (Nov. 1) in Purdue Memorial Union's South Ballroom to learn more about the upcoming changes.

Pause activities and dates are being implemented to reduce data conversion risk. Managers are encouraged to review the pause dates and adjust their staff hiring process timeline.

All employees should be aware of the Purdue SAP Portal pause on Nov. 28. Nov. 27 is the last day employees can access Purdue SAP Portal via OneCampus to view their salary statement, request leave online, or update personal information such as bank details, tax withholdings, etc. Employees are encouraged to request their December-dated time off or leaves by the needed time frame.

Here are the dates for the processes/systems that will be affected by the pause:

Thursday (Nov. 1): Position creation through Human Resources Compensation. New position creation will pause Thursday. Only mission-critical positions can be created between Nov. 1 and Jan. 1.

Nov. 9: Existing positions reviewed by Human Resources Compensation. Existing positions with no changes in responsibilities must be sent to Compensation no later than 5 p.m. Nov. 9 in order to be posted in Taleo.

Nov. 26: Staff recruitment through Taleo. The last day to post a staff position in Taleo is Nov. 26. Taleo pauses Dec. 14. Hiring manager may continue to use the candidate pool within Taleo or post the position again through SuccessFactors in January to create a new candidate pool.

Nov. 27: Employee Self-Service (Purdue SAP Portal). Last day to access the SAP Portal, complete personal information updates and request online leaves.

Nov. 30: Leave requests through Form 33Absence. Last day to submit/approve Form 33Absence.

Nov. 30: FMLA leave. Last day to submit December-dated FMLA leave.

Dec. 6: Personnel Action (PA) forms due to Payroll for December-dated actions for Dec. 1-30 monthly pay period. As stated on the monthly payroll calendar on the Payroll website.

Dec. 13: PA forms due to Payroll for December-dated actions for Dec. 10-23 biweekly pay period. As stated on the monthly payroll calendar on the Payroll website.

Dec. 14: Staff recruitment through Taleo. Taleo pauses (hiring managers can continue to use existing candidate pools).

Dec. 19: Benefit changes. New hires and individuals with qualifying life events can continue to make changes to benefit elections in Benefitfocus, the online benefit enrollment system, through 5 p.m. Dec. 19.

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