Special processing notes for student hiring

When hiring students, it is critical to follow the quick hire process. All hiring processes require the completion of the offer approval template, including student hires, regardless of internal or external postings. The Preparing the Offer Approval quick reference guide walks through the needed steps. Payroll is unable to process a student hire without the completed offer template, leading to delays.

Concurrent employment

If a student has a current position within the University, it is important that:

• The student applies for the position within SuccessFactors – Careers tile (in order to appear as an internal candidate). This will prevent unnecessary email notifications and recertifying the employee’s information, including the I-9.
• The hiring supervisor (or the person completing the quick hire process) finds out whether the student will keep both the current position and the new position. If the student will work in both positions, as many do, they need to be moved to the concurrent "bucket" on the recruiting pipeline, after the offer template is complete. Payroll reviews the concurrent bucket to process additional appointments, and once completed, Talent Acquisition will move the candidate to the hired step.

Training resources

The Quick Hire Training Video has been added to Recruitment training resources.

The video outlines how supervisors or other recruiters can initiate requisitions, in order to get the job posted, and also process the candidate through the recruitment tool, extending the online offer and initiate onboarding for new hire to complete required information online

Student Life provides useful supervisors resources on the Employer Resources webpage. The resource webpage links to the Quick Hire business process, which includes references to the appropriate quick reference guides. It also includes the Onboarding process, linking to needed quick reference guides.