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Leaves of Absence Specific to...

Faculty, Executive, Management, Professional, Continuing Lecturer, Postdoctoral Researcher, Clinical Intern, Clinical Resident, and Operations/Technical in Benefit-Eligible Positions

Sick Leave

Qualifying Reasons for paid Sick Leave

Eligible employees may use accrued, paid sick leave for the following reasons:

  • If they are unable to perform the essential functions of their job due to a medical reason including, but not limited to, pregnancy, childbirth or pregnancy-related medical conditions.
  • To care for an immediate family member with a medical condition.
  • For an appointment with a health care provider that could not be scheduled to occur during non-working hours.

Sick Leave Allowance

Eligible employees classified as Faculty, Executive, Management, Professional, Continuing Lecturer, Postdoctoral Researcher, Clinical Intern, Clinical Resident, and Operations/Technical are eligible for the following maximum allowances of paid sick leave:

  • Upon hire, employees receive paid sick leave in the amount that corresponds to the month in which their employment began, as outlined in the table below.

Sick Leave Upon Hire

Month Hired Sick Leave Recieved upon Hire (in hours)
January 80.0
February 73.5
March 67.0
April 60.0
May 53.5
June 47.0
July 40.0
August 33.5
September 27.0
October 20.0
November 13.5
December 7.0

Ongoing Allowance:

  • On January 1 following the employee’s hire date, the employee receives 308 hours (i.e., 38.5 workdays) of paid sick leave.
  • On January 1 following the employee’s one-year anniversary with the University, the employee receives 616 hours (i.e., 77 workdays) of paid sick leave).
  • On January 1 following the employee’s two-year anniversary with the University, the employee receives 924 hours (i.e., 115.5 workdays) of paid sick leave. Employees continue to receive this benefit level on January 1 of each subsequent year of continuous service.
  • If an employee is on continuous leave on January 1, the allotted paid sick leave will not be available for use until the employee returns to work. Upon return to work, the full allotment of paid sick leave will be available for use.

Sick leave may be used in combination with time under the Family and Medical Leave Act (FMLA), and Worker's Compensation Leave.

For additional details regarding paid sick leave for this group, see Leaves of Absence Policy at https://www.purdue.edu/policies/human-resources/vie2.html

For instructions on requesting time off, see the Quick Reference Guide on Requesting Personal Time Off.

Vacation

Academic -Year Employees

  • Academic-year faculty and staff have their vacation time when classes are not in session. The seven calendar days before the first day of classes each semester and the time between the end of classes and the final date for submitting grades are not vacation. Refer to the policy on Academic-Year Employment (VI.F.12)and consult the relevant academic calendar for the timing and other terms and conditions of vacation leave for faculty and staff with academic-year appointments.

Fiscal-Year Employees

  • Fiscal-year faculty and staff classified as Faculty, Executive, Management, Professional, Continuing Lecturer, Postdoctoral Researcher, Clinical Intern, Clinical Resident, and Operations/Technical are eligible for the following Vacation Accrual.
  • Eligible employees in positions classified under Faculty, Executive, Management (levels 3-6), Professional (levels 4-6), Continuing Lecturer, Postdoctoral Researcher, Clinical Intern, and Clinical Resident who are employed on a fiscal-year basis will accrue up to 22 workdays (i.e., 176 hours) of vacation leave during each year of service.
  • Eligible employees in positions classified under Management (levels 1-2), Professional (levels 1-3), and Operations/Technical who are employed on a fiscal-year basis will accrue up to 15 workdays (i.e., 120 hours) of vacation leave during the first year of service and up to 22 workdays (i.e., 176 hours) in each subsequent year of continuous service.
Vacation will accrue on a monthly basis from an employee's first day of employment as set forth in the following table, subject to the limitations in items 1 through 4 below.

Month Eligible for 15 days Eligible for 22 days
January 1 2
February 1 2
March 1 1
April 2 2
May 1 2
June 1 2
July 1 2
August 2 2
September 1 1
October 1 2
November 1 2
December 2 2

Full-time Employee Vacation Accrual

  • Part-time employees will accrue vacation in direct proportion to their FTE. For example, a 0.5 FTE employee will accrue vacation at one-half the rate of accrual for a full-time employee.
  • In the first and last months of employment, vacation accrual for a partial month in paid status will be prorated. Employees who start before the 15th of the month or terminate on/after the 15th of the month will receive their full accrual for the month. Employees who start on/after the 15th of the month or terminate prior to the 15th of the month will receive half of their accrual for the month.
  • An employee may not accrue more than 44 days of vacation. Once 44 workdays of vacation have accrued, additional vacation may not accrue until such time as the accrued, unused vacation falls below 44 workdays.
  • Employees will be paid their regular salary for any approved vacation leave.
  • The University will pay all earned, but unused vacation to any employee who ends University employment.

For additional details regarding paid vacation leave for this group, see Leaves of Absence Policy at https://www.purdue.edu/policies/human-resources/vie2.html

For instructions on requesting time off, see the Quick Reference Guide on Requesting Personal Time Off.

Paid Personal Business Leave

The purpose of this leave is to permit employees to conduct personal business during their regularly scheduled work time.

Employees in positions classified as Faculty, Executive, Management, Professional, Continuing Lecturer, Postdoctoral Researcher, Clinical Intern, Clinical Resident, and Operation/Technical are eligible for paid personal business leave upon their first day of employment.

Employees may take up to three workdays (i.e., 24 hours) of paid personal business leave without loss of benefits each fiscal year. Employees will be paid their regular salary for each workday of personal business leave. Unused paid personal business leave does not carry forward from one fiscal year to the next.

Unused, paid personal business leave will be forfeited upon termination of employment.

For additional details regarding paid personal business leave for this group, see Leaves of Absence Policy at https://www.purdue.edu/policies/human-resources/vie2.html

For instructions on requesting time off, see the Quick Reference Guide on Requesting Personal Time Off.