Accommodation Request Process

Official Request

The employee/applicant completes and submits two documents:

1. Reasonable Accommodation Request Form
2. Authorization Form

If you did not upload the Authorization form while submitting the Reasonable Accommodation Request form, please submit it the following ways. Please do not use email as Purdue’s email is not encrypted. Please return the completed form through:  

• US mail – 2550 Northwestern Ave., West Lafayette, IN 47906
• Fax – 765-496-1657
• FileLocker (Purdue University, West Lafayette) – to Cindy Guy or Sarah Elliott
• FileLocker (Purdue University Global) – to Paula Patton
• Drop off – in the locked box outside of the building at 2550 Northwestern Ave., West Lafayette, IN 47906
• Campus mail – ADA/HR/2550

Employee Meeting

The employee/applicant meets with a Human Resources-Benefits representative to discuss their request after the completed documents are received. The employee/applicant should email their availability to ADARequest@purdue.edu. An HR-Benefits representative will respond to confirm an appointment.

Reviewing Information

The request form, authorization form and information gained from meeting with the employee/applicant will be reviewed. These documents enable the HR-Benefits representative to receive and analyze relevant job and medical information. A questionnaire will be sent to their healthcare provider regarding their health and accommodation request. While HR will exercise due diligence to obtain the relevant medical information necessary to assess a requested accommodation, it is the employee/applicant's responsibility to ensure that the HR-Benefits has all relevant medical information

Once all the above information is received and reviewed, an HR-Benefits representative will meet with the supervisor, HR Business Partner and employee/applicant individually and, sometimes, as a group to review possible accommodations. 

Determination

The HR Benefits representative will provide a determination (approval or denial) to the employee, supervisor and HR Business Partner. The employee/applicant may reach out to the HR Benefits representative if they disagree with the determination. If the issue remains unresolved to the employee/applicant's satisfaction, the employee/applicant may contact the Office of Institutional Equity to determine their right to file a complaint of discrimination or harassment.

The medical information or diagnosis will not be shared with the supervisor. This information is necessary when reviewing the request but will be kept confidential to the greatest extent possible.

This process can take 4 to 6 weeks to complete.