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How do I submit final grade's to Banner from Brightspace? (PWL only)


PLEASE NOTE:  The grade submit tool does not translate point values to letter grades.  The grade submit tool requires either (a) a Text gradebook column where letter grades have been manually entered or (b) that a letter grade scheme be applied to the Final Calculated Grade or Final Adjusted Grade columns (whichever you intend to submit to Banner).

Using the grade submit tool in Safari is not recommended.  You must be the instructor of record to submit grades.  The course must be listed as greater than 0 credits, which you can check here.  Grade submission dates are available on the Registrar’s website.

  1. Option A: Create A Text Grade Column
    • Recommended if you are calculating your letter grades outside of Brightspace.
  2. Option B: Create And Apply A Letter Grade Scheme
    • Recommended if you are using the Final Calculated Grade of Final Adjusted Grade columns.
  3. Submit Grades
  4. Troubleshooting
  5. Pass/No Pass And Incompletes

Option A: Create A Text Grade Column

  1. Login to Brightspace and open the course you would like to submit grades for.

  2. Click Grades from the course navigation bar and then click Manage Grades.
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  3. Click New and select Item from the drop-down.
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  4. Scroll down and select the Text grade item type.
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  5. Name the column Final Grade or Midterm Grade as appropriate. The column MUST be specifically named with one of these titles in order to be recognized by the Grade Submit Tool.  Then click Save and Close.
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  6. Click the drop-down to the right of the grade item you just created and select Enter Grades from the drop-down.
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  7. Enter the letter grades for your students and then click Save and Close.
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Option B: Create and Apply A Letter Grade Scheme

Create a Letter Grade Scheme

  1. Login to Brightspace and open the course you would like to submit grades for.

  2. Click Grades from the course navigation bar and then click Schemes.
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  3. Check the list of schemes to see if a Letter grade scheme exists in your course. If one does and it is the accurate grading system for your course, skip to the Apply a Letter Grade Scheme section.  Otherwise, continue to the next step.

  4. Click New Scheme to create a letter grade scheme from scratch. Alternatively, click More Actions and select Copy from the drop-down to create a copy of an existing scheme to edit.
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  5. Name the scheme.
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  6. Develop the grading scheme for your class. Click the trach can icons to remove extra rows.  Use the Ranges option near the bottom to add rows.
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  7. Click Save and Close when finished.
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Apply A Letter Grade Scheme

  1. Click Enter Grades.
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  2. Click the drop-down icon to the right of the Final Calculated Grade or the Final Adjusted Grade column. (Choose the one you will be submitting to Banner).  Select Edit from the drop-down.
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  3. Scroll down and click the Grade Scheme drop-down. Select the grade scheme you just created.
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  4. Scroll down and click Show Display Options if not already expanded.
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  5. Ensure Grade scheme symbol is checked under the Student View section. If it is not, check Override display options for this item and then check the box.
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  6. Click Save and Close when finished.
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Submit Grades

  1. From the course navigation bar, click Course Tools and select Grade Submit Tool from the drop-down.
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  2. Select the grading period for which you are submitting grades.
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  3. Select the grade column you would like to submit to Banner. Final Calculated Grade and Final Adjusted Grade are default Brightspace columns where a letter grade scheme needs to be set.  You can also create your own Text grade column of letter grades to submit called Final Grade or Midterm Grade.
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  4. You can click the Select All Students button if you would like to submit grades for the entire class or check the box to the left of the individual students you would like to submit grades for.
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  5. Click Submit Grades when ready.
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    PLEASE NOTE:  If you receive any messages indicating a failed submission, please review the next two sections.

 

Troubleshooting

If you receive an error using the grade submit tool or it is not functioning as previously described, here are a few things to check:

  1. If the names of your students are not populating in the grade submit tool, check that the Classlist tool is visible on the black course navigation bar. If it is not, go to Course Tools > Course Admin > Tools, and toggle the Classlist tool on.

  2. If you receive an error that “Banner is likely not open to receiving grades at this time” but it is within the grade submit time period, please check how many credits the course is listed for in MyPurdue or on the course schedule. A course listed as 0 credits is deemed a non-gradeable section.  If you see this and believe it is incorrect, reach out to your department’s schedule deputy as soon as possible.

  3. If the letter grades are visible to you in Grades but not appearing in the grade submit tool, from Grades, click the drop-down to the right of the grade column you will be submitting to Banner > select Edit from the drop-down > click Show Display Options if not already expanded and ensure Grade Scheme Symbol is selected under the Student View section.

  4. If you clicked Submit Grades in the Grade Submit Tool and received errors for some students but success messages for others, please review the next section.

Pass/No Pass And Incompletes

For students completing the course as Pass/No Pass or for students who may be receiving an Incomplete for the course, we recommend entering this information directly into MyPurdue/Banner.

  1. Login to Banner.

  2. Locate the course where you need to make a grade modification and click the Grades section to the right of it.
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  3. Review your roster and modify grades as appropriate. Click Save when you are finished.

Last Updated: 1/28/2022