Departmental Study Abroad Programs

Resources available for faculty members who wish to design and implement short-term, overseas programs:

Nuts & Bolts Manual - Detailed manual to assist faculty in executing a study abroad program.

Quick Reference Guide – A “who does what” scaled down version of the Nuts & Bolts Manual.

Study Abroad Forms – All forms referenced in the Nuts & Bolts Manual.


Program Proposal

  • Fall - March 15
  • Winter Flex - April 1 
  • Spring Break - August 15
  • Summer - September 1

*New programs should "initiate" the program proposal at least 12 months in advance.  This will provide basic information to the study abroad office regarding intent to run a new program. Follow-up conversations will be coordinated with appropriate staff regarding program development. Completed proposals will need to be submitted by the posted deadlines.

It is beneficial for the recruitment for your program to submit proposals earlier than the posted deadline.  

Rate Request

  • Winter Flex - August 1
  • Fall - May 15
  • Spring Break - October 15
  • Summer - December 15

Events and Workshops

Calendar view of events for faculty/staff.

Program Leader Enrollment Management Workshop

Program Leader Enrollment Management Sessions

This session is available for faculty/staff that have an approved 2024 program and have access to the Program Leader Page. We will cover the basics of student enrollment management, utilizing the program leader page, required student and faculty forms, SA deposits and cancellation policies, as well as answer any pressing questions.

These sessions are geared toward faculty/staff leading a program for the first time or those that want a refresher course on how to manage their student enrollments.

Sessions offered on various dates, choose one:

If you are unable to join during one of the above sessions, please feel free to schedule an individual meeting.


Recruiting for Study Abroad

Study Abroad Recruitment Session

This session is available for faculty/staff that are interested in discussing recruitment for study abroad programs.

Congrats! You’ve created a study abroad program. There’s a course for credit, accommodations, and an itinerary. Now you need to find students! But, not just any students. You need the students who want to participate; can & should participate; and those who will help ensure a positive experience for all.

Attend this session to start thinking holistically about how to recruit for your program. Through open dialogue with fellow program leaders, we aim to steer you towards success and plant seeds towards your own, personalized marketing plan. A co-presenter in this session will be Assistant Director of Study Abroad, Michael Bittinger. Dating back to 2011, Michael has designed, administered, and led programs in Costa Rica, Peru, and Italy.

This session is offered on September 14, 2023 at 3:00pm - Registration Link

Departmental Programs Study Abroad Budgets - Rate Request

Study Abroad/Study Away Budgets (rate request overview)

This session is designed for business managers, faculty, staff who work on study abroad budgets and finalize rate requests.

 This session will cover the following:

  • Standard study abroad rate request procedures.
  • Considerations when working with vendors and cancellation policies.
  • Where to find resources and answers to additional questions.


TBA - early Oct.

Mental Health and Study Abroad
Information TBA - early November
Study Abroad Faculty Orientation

Study Abroad Faculty Orientation

TBA - early February

Schedule Individual Meeting

One on One meeting

Have a few questions, or ready to dive into program development? Feel free to schedule a time: