Departmental Study Abroad Programs

Resources available for faculty members who wish to design and implement short-term, overseas programs:

Nuts & Bolts Manual - Detailed manual to assist faculty in executing a study abroad program.

Quick Reference Guide – A “who does what” scaled down version of the Nuts & Bolts Manual.

Study Abroad Forms – All forms referenced in the Nuts & Bolts Manual.


Program Proposal

  • Fall - March 15
  • Winter Flex - April 1 
  • Spring Break - August 15
  • Summer - September 1

*New programs should "initiate" the program proposal at least 12 months in advance.  This will provide basic information to the study abroad office regarding intent to run a new program. Follow-up conversations will be coordinated with appropriate staff regarding program development. Completed proposals will need to be submitted by the posted deadlines.

Due to the updates for winter flex programming, we have extended the deadline for winter flex programs for 2022-23.

It is beneficial for the recruitment for your program to submit proposals earlier than the posted deadline.  

Rate Request

  • Winter Flex - August 1
  • Fall - May 15
  • Spring Break - October 15
  • Summer - December 15

Events and Workshops

Calendar view of events for faculty/staff.

Program Leader Enrollment Management Workshop

Program Leader Enrollment Management Sessions

This session is available for faculty/staff that have an approved 2023 program and have access to the Program Leader Page. We will cover the basics of student enrollment management, utilizing the program leader page, required student and faculty forms, SA deposits and cancellation policies, as well as answer any pressing questions.

Thursday from 3:00-4:00pm July through September 2023.

  • Please register to join here.

If you would like to cover this information and unable to join during the Thursday time slot, please schedule a separate time here.

Departmental Programs Study Abroad Budgets - Rate Request

Study Abroad/Study Away Budgets (rate request overview)

This session is designed for business managers, faculty, staff who work on study abroad budgets and finalize rate requests.

 This session will cover the following:

  • Standard study abroad rate request procedures.
  • Considerations when working with vendors and cancellation policies.
  • Where to find resources and answers to additional questions.

September 15, 2023 - 2:00-3:00pm

Please register for this workshop here.

Study Abroad Faculty Orientation

Study Abroad Faculty Orientation
February 3, 2023 from 3-4:30

All 2023 Study Abroad  Program Leaders should plan to attend.  Ways to join:

In person:  RAWL 1057
Online:  via MS Teams

The meeting will also be recorded for those with scheduling conflicts to review.

Add event to your calendar.

Schedule Individual Meeting

One on One meeting

Have a few questions, or ready to dive into program development?  Feel free to schedule a time: