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Human Resources

Vacation Policy for Graduate Student Employees (C-31)

PURDUE UNIVERSITY
OFFICE OF THE PRESIDENT
EXECUTIVE MEMORANDUM No. C-31

(Supersedes Executive Memorandum No. B-15, dated May 21, 1973)

December 15, 1993

To: Vice Presidents, Chancellors, Deans, Directors, and Heads of Schools, Divisions, Departments, and Offices

Re: Vacation Policy for Graduate Student Employees

Vacation policies for graduate staff are being updated to clarify accrual procedures and to provide eligibility for the first day of vacation consistent with other monthly paid staff. These policies apply to all graduate student staff employed with positions of Graduate Assistant, Graduate Instructor, Graduate Research Assistant, PRF Research Assistant, Graduate Administrative and Professional, or Graduate Aide at the Regional Campuses. The changes are effective January 1, 1994.

Academic-Year Staff

The period of employment for staff employed on an academic-year basis shall begin on the seventh calendar day preceding the first day of classes of the first semester and end on commencement day. Graduate student staff employed on an academic-year basis are granted vacation during the periods of the academic year when classes are not in session. The seven (7) calendar-day period prior to the first day of classes each semester and the period between the end of classes and the final date for submitting grade reports each semester are not considered vacation.

Fiscal-Year Staff

  1. Graduate student staff employed on a fiscal-year basis may be granted a maximum of twenty-two (22) working days per fiscal year. Vacation will be granted at the student's normal rate of pay.
  2. Vacation credits accrue on a monthly basis up to a maximum of twenty-two (22) working days. Vacation credits accrued in excess of 22 working days are forfeited.
  3. Vacation allowance is accrued from the date of employment, but may not be taken before the completion of three months of service.
  4. Vacation is accrued each month as follows:
  5. Month
    Number of Days
    July
    2
    August
    2
    September
    1
    October
    2
    November
    2
    December
    2
    January
    2
    February
    2
    March
    1
    April
    2
    May
    2
    June
    2
  6. Graduate student staff transferring to any other employment classification (i.e., faculty, administrative, etc.) cannot transfer their unused vacation balance to the new position. In these situations, any unused vacation allowance is forfeited.
  7. Graduate student staff terminating their employment with the University may not be paid for any unused vacation allowance, nor may the student's appointment be extended to cover any unused vacation.

The time at which vacation is taken should be mutually agreeable to the graduate student and his/her supervisor and should take into account the progress of the student toward his/her degree objective.

Questions concerning this policy should be directed to the Dean of the Graduate School or the Office of Budget and Fiscal Planning.

Steven C. Beering
President