Starting a Project

Physical Facilities works with departments or colleges that have a construction need across all Purdue campuses. Department facility managers should follow the steps below to initiate a construction project.

Campus customers should contact their departmental facility manager to discuss a potential project and its initiation.

Department facility managers who have questions about the process may contact Hyla Hudson at


The client initiates a project or study estimate request

Clients should work through their designated departmental initiator and facility manager to initiate project or study estimate requests in the SAP Project Portfolio Manager (PPM) system. All projects require approval from the departmental facility manager and departmental financial director.

If there is a gift-funding component to a project, please work with the department's assigned development officer to receive all necessary approvals.


Clients should check the status of estimate requests

Clients should monitor the status of submitted estimate requests in the SAP-PPM system. Automated emails will be generated to the department facilities manager and individuals identified as the client contact when an estimate is completed.


Clients should provide funding details

After the estimate is complete, the departmental facility manager will change the status of the project to "Client Funded" in the SAP-PPM system. Funding information is input by departmental financial officer or director. The status is then changed to "Funding Approved" by the departmental financial director.


Physical Facilities reviews the funded request

  • Projects with costs estimated to be less than $2M
    Approval for projects less than or equal to $750,000 may be granted by the Physical Facilities Associate Vice President, projects greater than $750,000 but less than or equal to $1.25M by the Senior Vice President for Administrative Operations and projects greater than $1.25M but less than $2M by the University's Chief Financial Officer and Treasurer.

  • Projects with estimated costs of $2M or more
    Following approval by the Senior Vice President for Administrative Operations and the University's  Chief Financial Officer and Treasurer the project will be advanced for consideration and approval by the President, Board of Trustees, and state entities.

  • Projects may require additional approvals depending on project budget, scope or impact on campus.

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