Space Analysis

Space Administration works closely with the campus community to provide resources and analysis to support space assignments. A space analysis may include fit studies, occupancy and utilization reviews, and highest and best use options for spaces across a college or department. Space Administration will also ensure colleges and departments comply with university space guidelines through the audit and assessing process.

Space Audit Process, Timeline and Training Opportunities

In an effort to streamline and speed up campus building space audits, Space Administration implemented changes to the data collection process.

As of July 1, 2024, building walkthroughs are no longer needed for the audit review process. Building deputies and facility mangers will be sent a spreadsheet to provide space data on their own. This data includes room names, occupants and space types. The data will then automatically be entered into FM:S, the university’s space management software. If additional information is needed, then Space Administration will reach out to schedule a building walkthrough.

Building deputies and facility managers are expected to fill out and submit the spreadsheet within two weeks of receiving the spreadsheet. The audit will most likely need to be conducted once a year or once every other year as audits will be staggered.

Training Opportunities

For dates and information on training opportunities or for questions, please contact OccupancyPlanning@purdue.edu.

• FM:S Training: Virtual training sessions are available for the FM:S system, the university’s space management software. The sessions provide training for FM:S, including how to record employee location, review floor plans for accurate data and run reports. Anyone who uses the FM:S system to find space, room and floor plan information or request new space is encouraged to take one of the training courses listed below.
• New User Virtual Training: This training is an A-to-Z guide to FM:S, the university’s space management software. The course is geared towards new FM:S users with no previous experience or users who need a quick refresher.
• Move Management Training: This training provides an exciting new quick and easy way in FM:S to move individuals from one office to another, add a new individual to a room or remove an individual from a room.
• Space Audit Template Process Training: This training will demonstrate how to verify the space in buildings is accurately captured. This includes the timeline for each building to be reviewed, process documentation to support the review and spreadsheet formats used to record the information.