Moving and Relocations

Space Administration projects through an approved space request may end with moving and relocation services. Faculty and staff will be provided a project manager to coordinate on-campus moves or relocations for departments or labs. This project manager should work with someone within the moving department or lab who has been assigned as a “move coordinator.” Alternatively, the project manager could work with an individual who will be responsible for communicating all aspects of the move to those involved in the process within the department.

The More You Know

Be mindful of moving and relocation costs. These scenarios will result in additional expenses to colleges and departments: 

• Wall damage of relinquished space
• Cleaning costs for walls, floors, common areas
• Setup costs for new spaces, e.g. keys, wall hangings, internet lines, printer relocations, card swipe accesses
• Moving furniture is typically not permitted, with the exception of ergonomic furniture. Specialty furniture to be moved must be identified in advance and built into a project budget or moved at the cost of the department.
• The cost of moving personal items is not typically included in the move project budget. Moving companies will move personal items for an additional cost, but this should be coordinated with your move coordinator and project manager in advance.

The move coordinator may need to submit work orders outside of the move project for any of these additional expense scenarios if the expenses are not covered under an initial move project budget.

Collaborating with Technology Coordinators

The move coordinator is responsible for working directly with the department’s technology coordinator(s) to ensure a smooth transition for all technology-related needs during a move.