Things you need to know about COVID-19

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Last updated March 27, 2020. This page will be updated. All information and guidance applies to Purdue West Lafayette unless otherwise noted. Additional guidance for Purdue Northwest can be found here. Additional guidance for Purdue Fort Wayne can be found here

Latest updates:

  • The Purdue COVID-19 Information Center, 765-496-INFO (4636) or toll-free 1-833-571-1043, will be staffed by university employees from 8 a.m. to 8 p.m. Monday through Friday, beginning March 23 to answer student, parent, faculty and staff questions. When you call, you will be given several options (housing, financial aid, etc.) to select from to ensure you are connected with the person best suited to answer your inquiry. 
  • Purdue classes will be delivered by remote instruction for the remainder of the Spring 2020 semester.
  • Traditional in-person commencement is canceled. Purdue will offer May 2020 graduates a first-of-its kind on-demand commencement ceremony.  
  • Residence halls remain open for those students who must remain on campus, but any student who can move home/to a different location should do so. For details about living on campus and move-out, please go here.
  • Campus food options are extremely limited. Details are available here.
  • Critical research functions will continue; other research will ramp down. Details are available here.
  • Telecommuting/remote work is encouraged for faculty and staff wherever possible. Tips and resources for working remotely are available here.
  • All research, academic and administrative buildings will remain locked throughout the day as the default, and nearly all offices on campus will restrict walk-in traffic.
    • PUSH and Hicks Undergraduate Library (for wi-fi access) will remain open. 
    • The Stadium Mall doors to Pharmacy are open for access to the Purdue Pharmacy during business hours.
  • If you are returning to campus from travel anywhere outside Indiana, you must follow campus rules for working safely from home or on campus:
    • If you feel sick, you must stay home.
    • If you are returning from a Level 3 travel advisory country, you must self-quarantine for a period of 14 days.
    • Importantly, anyone returning from travel outside of Indiana should not return to research labs for 14 days from their date of return.
    • Practice safe social distancing (remain at least six feet apart) if you must be on campus.

Purdue officials, in close coordination with the state and local public health departments, are closely monitoring for developments and will offer additional guidance to the university community as soon as it is available.

Major guidance from President Daniels and Provost Akridge is contained below and linked in the Recent Messages section at the right. Answers to the most frequently asked questions are below.

Any areas wishing to implement a no handshaking guideline in their offices, classrooms or events may download and post this flyer

 

Frequently Asked Questions


University planning

A: When a public health emergency emerges, the Public Health Emergency Planning team provides planning and response as needed. The group is co-chaired by the director, PUSH and the senior director, Environmental Health and Public Safety, and includes members of various campus departments as well as the Tippecanoe County Health Department. 

The university’s Integrated Emergency Management Plan guides preparedness for a number of specific emergencies, and includes guidance for public health emergencies.

We look to the Centers for Disease Control and Prevention and U.S. State Department for recommendations and travel advisories.

A: This page offers guidance for institutes of higher education regarding administration, cleaning and travel.

A: Two Purdue students, who are not on campus, have tested positive for COVID-19.

A: Unless otherwise noted, the guidance on this page applies only to the Purdue West Lafayette campus. Regional campus leadership will provide guidance and answers specific to their campus communities. 

This page provides guidance for Purdue Northwest. 

This page provides guidance for Purdue Fort Wayne.  

A: Unfortunately, we will not be able to hold a traditional in-person commencement this May. Instead, Purdue will offer May 2020 graduates a first-of-its-kind on-demand commencement ceremony

Here is some additional information:

  1. We will be offering all May candidates the option to participate in a future traditional ceremony.
  2. We have worked with Herff Jones to:
    1. Remove any late fees.
    2. Extend the decision time for cap and gown rental until April 22.
    3. Absorb the cost for shipping to and from student-provided addresses.
    4. Allow students to have their cap and gown for a full week so they can wear it the week of our virtual ceremony.
  3. Our diploma vendor will mail diplomas and commencement program to students’ homes. Students can expect to receive their diplomas before May 15, 2020. 

A: Updates will be communicated primarily via this webpage, Purdue Today and all-campus emails. Updates will also be shared with media and will be distributed by the Parent & Family Connections office through the Office of the Dean of Students.

Please see the "Recent Messages" section of this page for the most recent messages sent to the campus community.

A: In the event of a public health emergency or other crisis that requires access to the University to be severely limited, there are certain people who must report to campus to perform duties vital to the continuity of the University.  Additionally, there will be other essential staff performing critical functions who can perform these duties from a remote location such as home.

Essential functions are those that need to be fulfilled when normal University operations have been suspended or closed. Departments must evaluate their department’s impact on the overall goal of maintaining essential University operations. Additionally, for continuity, they must designate these essential functions in advance. Pre-designation is especially important in incidents that happen with little notice. Individuals who directly support these functions are expected to report for work during the emergency period as requested by their department unless specifically directed by the department not to do so. The following information provides some general guidelines to be considered when designating the essential function positions.

Essential/Critical functions or responsibilities are activities:

  • to preserve the health, well-being and safety of the Purdue campus community,
  • to assist and support students and others who must remain on campus with needs generated by the emergency,
  • to ensure timely and effective communication before, during, and after the emergency,
  • to provide utilities to maintain and protect campus buildings,
  • to maintain the health and well-being of animals,
  • to preserve the campus cyber infrastructure,
  • to preserve the core functions of the university (i.e. payroll, benefits, finance); and
  • to protect assets required to allow the University to resume its normal functions when the emergency /public health emergency has subsided; and
  • to preserve university facilities, including essential maintenance and repair

These assets may include, but are not limited to:

  • cultures of valuable, unique, or irreplaceable living species,
  • valuable, unique, or irreplaceable research specimens or samples,
  • the environment surrounding and sustaining sensitive materials,
  • facilities and equipment,
  • sensitive or irreplaceable data, or
  • critical business continuation functions.

Personnel designated by a unit head as "essential personnel" are employees who are needed in order to provide the minimum level of service in the department (i.e., human resources, finance, emergency services, utilities and provision of food and housing) and those needed to prevent irreparable damage to research and mechanical systems and those needed to maintain core functions of the university. Each affected unit head will designate Essential Personnel in his or her college or unit and notify them of their role and responsibility.

Examples of staff members who are expected to be defined as critical or essential:

 

Employee

Duties

Police officers and fire fighters

Respond to emergencies, maintain order

Certain power plant and utilities staff

Maintain utilities

Certain operations and maintenance staff

Monitor facilities, repair serious problems

Certain grounds staff

Refuse removal, assist in equipment supply

Certain computer staff

Maintain infrastructure, support emergency operations

Certain building services staff

Refuse removal, cleaning of occupied areas

Certain senior university staff

Make decisions

Certain business office staff

Process emergency payments and payroll

Certain human resources staff

Process payroll, benefits, employee relations

Certain animal caretakers

Feed and monitor animals

Certain health care staff

Triage, treat students and staff, dispense medication

Certain housing and food staff

Feed and house students, staff

Certain veterinary medicine staff

Care of injured/sick animals

Certain ADDL staff

Provide diagnostic services

Certain communications staff

Disseminate information, policies

Certain student services staff

Assist students remaining on campus; continue recruitment, admissions processes

The above list is by no means exhaustive but illustrates types of personnel considered as essential to report to campus or provide support from a remote location.  While the examples above illustrate the type of staff that are expected to be designated as essential, it will be a departmental decision to determine these in advance or as we progress into the crisis. 

Additionally, essential staff may change depending on factors such as the time during the year, severity of the public health emergency, and the length of time suspension of classes or normal operations is in force.  The number of essential support staff, such as building services personnel will be highly dependent on the number of other students and staff who are on campus.  

Prior to or at the declaration of a public health emergency period, Executive Vice Presidents, Vice Presidents, Vice Provosts, Deans, Directors, and Department Heads should review the designation of essential staff and the expectations for all employees during this period. 

A: On March 19, 2020, President Daniels announced that the University is pausing all staff recruitment activity, effective immediately. In order to help hiring managers navigate during the pause, please refer to the frequently asked questions below:   

  • I was ready to offer the position; what do I tell my candidate? I do not want to lose them.
    • Talent Acquisition has developed messaging to assist in notifying candidates of the pause in hiring, while working to keep top candidates engaged. Please work directly with your talent acquisition specialist for assistance.
  • I was ready to narrow to my final three; can I still hold phone interviews?
    • No; at this time there is a pause on all hiring activity.
  • Will I have to repost the position once the pause has been lifted?
    • Current, open staff positions will continue to be posted on our Careers website. However, applicants will not be forwarded to hiring managers at this time, and no interviews -- in-person, by telephone or virtual -- should be scheduled.
  • I just made the job offer to a candidate; what do I tell them now?
    • All accepted offers will be honored; however, there may be a need to move the start date back later than originally planned.
  • I believe this position is essential; whom do I contact to gain permission to continue hiring?
    • There may be some cases where a hire is considered essential. Therefore, exceptions may be granted by a dean, vice provost or vice president -- in consultation with the vice president for Human Resources -- based on unit needs. If you believe you have a need for an exception, written justification should be submitted through your vice president or dean to Vice President for Human Resources, Bill Bell. Please copy your talent acquisition specialist on your request. We expect exceptions to be rare.
  • Can I offer and extend the start date until May 1?
    • At this time, there is a pause on all hiring activity. No offers may be extended during this time. There may be some cases where a hire is considered essential. Therefore, exceptions may be granted by a dean, vice provost or vice president -- in consultation with the vice president for Human Resources -- based on unit needs. For accepted offers, there may be a need to move the start date back later than originally planned.
  • Does the hiring pause apply to student employees? 
    • Yes. The hiring pause applies to all positions, including undergraduate student employees.
  • How will new hires complete the I-9 process?
    • We are suspending the requirement to complete Section 2 on campus when a new employee is working remotely during the COVID-19 social distancing time period. Once normal operations resume, new employees must immediately bring the required documentation to complete section 2 to their local payroll center (West Lafayette campus) or human resources department (Purdue Fort Wayne campus and Purdue Northwest campuses).  New employees working onsite during the social distancing time period should contact their local payroll center (West Lafayette campus) or their human resources department (Purdue Fort Wayne campus and Purdue Northwest campuses) to receive instructions on when and how to complete section 2.
  • Is New Employee Orientation still available as part of onboarding?
    • New Employee Orientation (NEO) will move to an online format and remain as such until at least mid-April. New hires already scheduled to attend an upcoming NEO will receive a new employee information packet, complete with links and detailed instructions to access the online orientation content. In the interim, hiring supervisors are asked to notify their new hires of this change. In addition, it will be important for new hires to continue to follow the steps listed in their welcome letter, as BoilerKey will be required to access online information. Updated information is available via the “New Employee Orientation / Resources” web page sections -- Weekly Orientation Sessions, New Employee Orientation and New Hire Wizard and System Access.
  • If NEO is online, will an employee registration be required?
    • No, registration will not be required for the online new employee orientation.
  • Whom do I contact if I need to delay a start date for an individual who has already accepted an offer?
    • Notify your talent acquisition specialist. They will assist in updating the new employee's hire date in the system.

A: Instructions for connecting to the Purdue VPN can be viewed here: https://www.itap.purdue.edu/connections/vpn/

A: To report a safety concern, email ehps@purdue.edu.

if you are a journalist, email Tim Doty at doty2@purdue.edu.

 

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Health, wellness and prevention

A: In confirmed COVID-19 cases, reported illnesses have ranged from mild symptoms to severe illness and death. Symptoms can include fever, cough and shortness of breath. 

According to the CDC older adults and those with chronic medical conditions are at higher risk for serious illness from COVID-19.

You may also be interested in this COVID-19 self-checker from the CDC. 

There is currently no vaccine to prevent COVID-19. The best way to prevent illness is to avoid being exposed to this new strain of coronavirus. However, as a reminder, CDC always recommends everyday preventive actions to help prevent the spread of respiratory diseases, including:

  • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing or sneezing.
  • Avoid touching your eyes, nose and mouth.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • The CDC does not recommend that people who are well wear a facemask to protect themselves from respiratory diseases, including COVID-19.

If you are at a higher risk for serious illness from COVID-19, please refer to these additional guidelines from the CDC.

You may also be interested in this COVID-19 self-checker from the CDC. 

A: No objective surpasses in priority the health and safety of the campus community. The university is monitoring COVID-19 on a daily basis and providing information on this website.

Employees are encouraged to follow information on preventing COVID-19 by visiting the CDC website.

A: Employees who are ill are encouraged to stay home until they have been fever free for at least 24 hours without the use of fever reducing or other symptom altering medicine. Employees should notify their supervisor and stay home if they are sick.

Faculty and staff are advised to contact a medical professional. Convenient and cost effective care options such as Telemedicine are also available for those covered by a Purdue health plan who need to see a physician quickly and not able to get into their primary care physician. 

You may also be interested in this COVID-19 self-checker from the CDC. 

A: Please call a medical professional if, in the last 14 days, you:

  • Have traveled to an affected geographic area, as defined by CDC
  • Have a fever (100.4F / 38C or higher) and signs or symptoms of a lower respiratory illness (cough, shortness of breath), or
  • Were in close contact with a confirmed case of COVID-19 and have a fever or signs or symptoms of a lower respiratory illness (cough, shortness of breath)
  • When you call, please inform them of your symptoms and recent travel or potential exposure before going to the health facility.

If you experience symptoms, isolate yourself, do not come to work, and seek medical attention by calling a medical professional. Inform medical professionals of your symptoms and any recent travel or potential exposure before going to the health facility.

As with all contagious illnesses, limit the potential for exposure to other people and do not come to work. Take the following actions:

  • Notify your supervisor that you are ill and will not be able to work.
  • Isolate yourself to keep from potentially exposing other people.
  • Seek medical advice from a medical professional by calling ahead before visiting a health facility.

You may also be interested in this COVID-19 self-checker from the CDC. 

A: Managers should recommend that employees who are sick remain off duty (i.e., on sick leave) until symptoms resolve, and that they seek medical assistance, as appropriate. Anyone sick and believed to be at risk for COVID-19 infection should be advised to contact by phone the Center for Healthy Living or the local County Health Department to seek medical assistance and follow the CDC recommendations. Additional telehealth services are also available to employees. If an employee declines to take leave, managers should consult human resources.

In addition, advise employees of the basic preventative measures (practice good hygiene, including frequent hand washing, covering your nose and mouth with your sleeve if you cough or sneeze, and avoiding touching your eyes, nose or mouth with your hands) and post hand hygiene flyers throughout your work areas.

A: Yes. PUSH will remain open through the spring and summer terms.

PUSH is now offering telephone triage appointments with a Registered Nurse. These appointments are available for students who are showing symptoms of, or have concerns about cough, fever, difficulty breathing (shortness of breath) and/or body aches, or to address questions or concerns about COVID-19. You may schedule a time to speak with a Registered Nurses by logging into the Patient Portal or by calling 765-494-1700. Appointments are available during regular business hours Monday through Friday.

Please see the PUSH website for hours and other details.   

A: Medical personnel, in consultation with the state health department, will determine if an individual should be tested for COVID-19. This test requires a doctor’s order.  If you believe you have symptoms, please call the Center for Healthy Living or your primary care doctor.

Faculty and staff who are experiencing COVID-19-like symptoms are advised to isolate themselves off-campus and contact a medical professional for evaluation. Telemedicine options are also available for those covered by a Purdue health plan. Medical personnel, in connection with the State Health Department, will determine if a test is warranted.

You may also be interested in this COVID-19 self-checker from the CDC. 

A: All positive tests are reported to the CDC by the Department of Health or the laboratory processing the test. If you test positive for COVID-19, the County Health Department will trace your contacts and reach out as needed. Their tracing includes asking about the type of contact, the length of contact to assess risk level for the contact. To protect your personal health information, please do not email or call, or post on social media your test results.

A: Yes. In accordance with CDC guidelines, those who choose to travel to countries with a CDC level 3 travel advisory for coronavirus must self-quarantine for 14 days and must seek an assessment with a health care provider before returning to campus.

Those traveling from a level 2 country are advised that 14-day self-quarantine is recommended.

If you’re traveling internationally and the CDC advisory level for any country you visited is elevated to level 3 for the coronavirus before you return to the U.S., you must self-quarantine for 14 days before returning to campus.

If the status is elevated to level 2 for coronavirus, self-quarantine is recommended.

If you are returning from other regions, including domestically from outside Indiana, you must follow campus rules for working safely from home or on campus.

Importantly, anyone returning from travel outside of Indiana should not return to research labs for 14 days from their date of return.

Anyone undergoing a self-quarantine should follow the CDC's self-quarantine guidelines. Students may contact the Office of the Dean of Students by phone for further assistance. Employees may contact their Human Resources representative for further assistance.

Students and staff who returned from university-sponsored programs in China completed a monitored 14-day quarantine before being reintegrated into campus life. 

A: We're here to help.

        Here is a link to Purdue Human Resource's Stress and Mental Health Resources web page.

         https://www.purdue.edu/hr//COVID-19/health/stress.php

A: Anyone undergoing a self-quarantine should follow the CDC's self-quarantine guidelines:

Stay home for 14 days from the time you left an area with widespread, ongoing community spread (for international travelers to Purdue, that means areas with a CDC level 3 travel advisory for coronavirus) and practice social distancing.

Take these steps to monitor your health and practice social distancing:

  • Take your temperature with a thermometer twice a day and monitor for fever. Also, watch for cough or trouble breathing.
  • Stay home and avoid contact with others.  Do not go to work or school for this 14-day period.
  • Do not take public transportation, taxis or ride shares during the time you are practicing social distancing.
  • Avoid crowded places such as shopping centers and movie theaters and limit your activities in public.
  • Keep your distance from others - about 6 feet.

If you get sick with a fever of (100.4F / 38C or higher) cough, or have trouble breathing:

  • Seek medical care. Call ahead before you go a doctor’s office or emergency room.
  • Tell your doctor about your recent travel and symptoms.
  • Avoid contact with others.

For additional questions on monitoring your health, contact your health care provider or local public health officials. 

A: As with Influenza or contagious illnesses such as colds, maintaining a distance of six feet from the person is a starting point. Do not shake hands or make other physical contact. Offer the individual a tissue and ask the person to cover their mouth and nose if they should need to cough or sneeze, and have them put the tissue in the trash. Use an antiviral wipe or spray after the person has left to wipe those areas of your work station that the person has touched. There may be situations in which a meeting can be rescheduled to a time when the person is feeling better, or the business can be conducted by phone or e-mail. Do not hesitate to offer this suggestion if it is appropriate.

This page offers guidance from the CDC for institutes of higher education.

A: Employees should return to work when the following conditions are met:

  • At least 3 days have passed since recovery - resolution of fever without use of fever-reducing medication. (72 hours fever free).
  • Improvement in respiratory symptoms (e.g. cough, shortness of breath).
  • At least 7 days have passed since symptoms first appeared.

 

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Classes and academics - for students

A: Starting March 23, students must take their courses remotely for the remainder of the Spring 2020 semester, including the final exam period. (Students in clinical programs, such as the DVM, will be contacted directly by their department.) This update from President Daniels and Provost Akridge offers additional information.

Students in areas with limited Internet access should contact the Office of the Dean of Students at 765-494-1747 or odos@purdue.edu.

A: A message to students detailing the changes can be viewed here.

A: More information is available here

A: The following information is available from the Graduate School:

Q: What should I do if I feel pressured to come into work sick, or otherwise ignore social distancing protocols such as 6ft distance / sanitizing / sticking to "skeleton crew" lab shifts? How should I report this?

We would expect something like this to be rare, if it happens at all, but if it does, you should report it. First, report it to the Department Head or Chair of the Departmental Graduate Committee so they can take action on your behalf. Another option is to report anonymously to the Purdue Hotline (Purdue.edu/hotline). Graduate education related issues reported to the hotline will come to the Graduate School, where we can investigate. We know that you might be worried about retaliation, but be assured, it will not be tolerated. Retaliation could be anything from not responding to emails, hindering your academic progress, or other things that negatively affect you. If you are not sure whether something could be perceived as retaliatory, contact your department head or the Graduate School.

Q: All of my committee is working remotely and I have a committee meeting or exam scheduled.  Currently the policy states “If the situation warrants, and it is agreeable with the members of the examining committee and the candidate, one member of the examining committee, or even the candidate, may participate in the examination via electronic media.” Do I have to delay my exam? Will there be any flexibility in the dates for the final exam and thesis deposit?

The Graduate School has relaxed this policy during Spring 2020 due to the COVID-19 emergency. We will not limit the number of members, including the student, that can participate via electronic media.

Friday, May 8, is the new deadline for both the final exam to be taken and deposits to be made for Spring 2020.  That is one week beyond the current deadline for deposits and two weeks beyond the current deadline for final examinations. Hopefully, this modification will help many degree candidates and examining committees. We may still be able to handle a few (case-by-case basis with Late Graduation Deadline Fee) who deposit after our new general deadline, but this would need to be through special request to the Graduate School Associate Dean Tom Atkinson.

Q: I had planned to take my preliminary examination during Spring 2020 or Summer 2020.  If I have to delay until Summer 2020 or Fall 2020 to take my preliminary examination due to COVID-19, do I still have to register for two academic sessions before the session in which I am eligible to take my final examination?

No, the Graduate School is relaxing this policy. If you are ready to take your final examination in the semester after, or two semesters after, you take your preliminary examination, you may do so.  In these situations, your department should notify, via supplemental note on the final exam request, the Graduate School’s Office of Graduate Records that you are ready to take your final examination and confirm that your examination has been impacted by COVID-19-related interruptions.  No additional review or approval is needed.  This option is available for students who take preliminary examinations during Summer 2020 or Fall 2020.  The Graduate School expects to see enrollment in research registration each session between the time of the preliminary examination and final examination.

Q: Can graduate students still be added to the list to graduate this spring, and if so, how?

Yes, between now and April 17, 2020, graduate students can still be added to the graduation list for Spring 2020. To be added, an email requesting the late addition to the candidate roster should be sent from the department to the Graduate School at gradweb@purdue.edu, and should include approvals from the major professor and the head or chair of the department. If approved by all, the $200 Late Graduation Deadline Fee would apply for the late add. 

Q: What if I am a currently enrolled new graduate student and am having trouble getting my required documents submitted to the Office of Graduate Admissions by the deadline requested?

All currently enrolled Spring 2020 students and newly admitted Summer 2020 students who have a Graduate School hold due to non-receipt of documents (transcripts, diplomas, English translations, etc.) listed as conditions of continued enrollment in their admission letter, now have an effective hold date of October 1, 2020.   There is nothing that you need to do. This change will allow you to register for Summer 2020 and Fall 2020 courses without submitting these documents.

Q: What should I do if COVID-19 has disrupted my research plans or progress toward graduation. How do I modify my Graduate Research Credit approved plans (typically 69800 and 69900)?

You are a vital part of the research community at Purdue and it possible that COVID-19 disruptions may slow or inhibit progress to your degree. We encourage all graduate students to have a conversation with their current research advisor to discuss how you might revise expectations for meeting graduate research credit grade requirements for spring semester and graduation research requirements while working remotely. You might need to adjust your deliverables on a project, or adjust your research proposal objectives.   

Q: I am currently registered in graduate level classes (50000 and 60000) and would like to change to a Pass/No Pass option. Will this be available and what are the associated dates to make this decision? 

  1. In general, faculty will assign letter grades as they normally would.  However, some deadlines that have already passed will be extended. Undergraduate and graduate students enrolled in graduate level classes (50000 and 60000 level) have the option to switch their grading modality to P/NP for any and all Spring 2020 classes through May 1 (Friday before finals).  
  2. The minimum threshold for a grade of “P”, for Spring 2020, in a graduate level class (50000 and 60000) is defined as a B- if the course is listed on the Plans of Study (POS). For non- plan of study courses, the student could elect P/N grad option and earn a P for C- or higher.  P/NP grades will be allowed on the POS for Spring 2020 semester only.
  3. Graduate students have the option to drop any and all Spring 2020 classes, with academic advisor approval, until the last Friday of classes (May 1, 2020), provided it does not risk your student visa or aid status. International students should take into consideration registration minimums if they decide to drop any classes.  International graduate students who hold a graduate staff appointment must enroll in a minimum of six credits or research hours; international graduate students who do not hold a graduate staff appointment must enroll in a minimum of eight credits or research hours; and international undergraduate students must enroll in a minimum of 12 credit hours. Domestic graduate students with a graduate staff appointment must be enrolled in three credits of 50000 or 60000 level coursework or research registration.
  4. No graduate students will be moved onto academic probation nor will any be dropped for academic deficiency from the university for reasons of “not in good academic standing” at the end of the Spring 2020 semester.  These changes in Continued Good Standing will resume with the results of the Fall 2020 semester.  However, students can return to Continued Good Standing with their Spring 2020 GPA. The Graduate School will not request departments to asses graduate students who earn a second (or more) consecutive “U” grade in research at the conclusion of the Spring 2020 semester only.  

Q: I am a graduate student and need to come to campus to check on an experiment or assist in teaching an online class, where can I park?  Are existing parking restrictions in place for graduate students?

If you can work from home you should, but if you need to come to campus, and have a vehicle, we are providing temporary parking permits to assist current circumstances. The temporary permit will allow parking in the B and C lots. Parking Services will communicate when this permit expires. If you have a current parking permit but new arrangements require other parking options, please contact Parking Services.  If you don’t have a current parking permit, submit an application on the Parking Portal (https://purdue.t2hosted.com/Account/Portal) under “Special Permit Requests,” and then “Graduate Student Spring 2020 Permit.” Please direct any questions to Parking Services by emailing parking@purdue.edu. We hope that this will allow you to safely come to campus without the worrying about getting to your lab or office. Remember, if you come, please continue to practice safe distancing protocols. 

A: We will continue to process graduation candidacy through all normal processes and will still confer degrees as completed in May according to Purdue guidelines. 

A: We recommend you contact your academic advisor using BoilerConnect to discuss questions about making any changes to your current course registration. Dropping a course or withdrawing from all your courses may have a significant impact on your progress towards your degree and/or financial aid. You can find important dates related to this on the Office of the Registrar’swebsitee https://www.purdue.edu/registrar/calendars/2019-20-Academic-Calendar.html

A: We recommend you contact your academic advisor using BoilerConnect before making any changes to your current course registration.

Although the deadline to drop, add or modify a course has been extended, any drops/withdrawls made will not be eligible for tuition/financial aid refund. Additionally, dropping a course at this time in the semester or withdrawing altogether can impact your future financial aid eligibility. Altering your academic plan may cause you to exceed your maximum timeframe for financial aid or affect your credit completion pace, both components of the Division of Financial Aid’s Satisfactory Academic Progress (SAP) policy.

In addition, if you have a scholarship or grant that requires continuous enrollment or specific enrollment criteria, you may be at risk of losing that aid when you withdraw. To read more about our financial aid policies (including SAP), visit https://www.purdue.edu/dfa/contact/policies-appeals.html. To read about scholarship and grantrenewabilityy criteria, visit https://www.purdue.edu/dfa/details.html.

A: Academic advising will continue. Students can still contact their academic advisor in BoilerConnect. Work with your advisor to determine the best mode of communication and appointment method (virtual appointment, email, phone etc). 

A: A Quick Start guide for learning remotely is available here.

Academic support services will continue in online formats alongside remotely-taught courses. For example, the Academic Success Center will continue academic consultations virtually. Students will still schedule through BoilerConnect and the academic consultant will reach out with more information. Consultations can include time management and other strategies for success in remotely-taught courses, as we know this will be a new experience for many of our students. Peer Success Coaching will also continue virtually. The Purdue Writing Lab offers a suite of online tutoring.

Students can get more information at the following link, https://www.purdue.edu/asc/online-resources.html, which will be updated as more resources come online.

ITaP also offers several resources for students. 

A: Accommodations for students registered with the Disability Resource Center DRCC) will remain in effect; however, instructors may need to adapt or adjust accommodations for an online environment. Students should contact their Access Consultant in the Disability Resource Center if they have questions.  Instructors should review students’ Course Accessibility Letters (CALs), which are shared with instructors electronically via myPurdue. Adjustments will depend on the course design, content, and forms of assessment.

TheDRCC staff is operating normal business hours (8 a.m. to 5 p.m.) to support both instructors and students. Individuals may contact theDRCC access consultant listed on a student’s CAL if they have questions about accommodations. General questions may be sent to drc@purdue.edu. More information about alternative delivery ofDRCC services to students and instructors is available on the DRC’swebsitee

A: The federal government has relaxed some regulations allowing us more flexibility in awarding grant money and emergency funds.  Please click the links below if you need help or more information. The Office of the Dean of Students is happy to help anytime, but especially during this crisis. 

Critical need fund

Financial support resources

A: To report a safety concern, email ehps@purdue.edu.

if you are a journalist, email Tim Doty at doty2@purdue.edu.

 

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Classes and academics - for faculty

A: Starting March 23, students must take their courses remotely for the remainder of the Spring 2020 semester, including the final exam period. (Students in clinical programs, such as the DVM, will be contacted directly by their department.) This update from President Daniels and Provost Akridge offers additional information.

Students in areas with limited Internet access should contact the Office of the Dean of Students at 765-494-1747 or odos@purdue.edu.

A: A memo from Peter Hollenbeck, vice provost for faculty affairs, that details the changes can be viewed here

A: Our Innovative Learning group has prepared a set of resources to assist faculty and staff in delivering their courses remotely, including finding alternative means of instruction for laboratory and clinical courses if required. Faculty and staff involved with teaching will receive a separate message from Dr. Frank Dooley, senior vice provost for teaching and learning, with additional details. The web link to the remote teaching resource page can be found here: https://www.purdue.edu/innovativelearning/teaching-remotely/

A dedicated Teaching Remotely FAQ page is also available.

ITaP also offers several resources for faculty. 

A: Materials developed for online instruction in response to the Covid-19 outbreak will not be reused or commercialized, notwithstanding the University’s Policy on Intellectual Property (I.A.1) and Standard S-19 related to Courseware and Online Modules.

A: Accommodations for students registered with the Disability Resource Center (DRC) will remain in effect; however, instructors may need to adapt or adjust accommodations for an online environment. Students should contact their Access Consultant in the Disability Resource Center if they have questions.  Instructors should review students’ Course Accessibility Letters (CALs), which are shared with instructors electronically via myPurdue. Adjustments will depend on the course design, content, and forms of assessment.

The DRC staff is operating normal business hours (8 a.m. to 5 p.m.) to support both instructors and students. Individuals may contact the DRC access consultant listed on a student’s CAL if they have questions about accommodations. General questions may be sent to drc@purdue.edu. More information about alternative delivery of DRC services to students and instructors is available on the DRC’s website

 

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University residences and campus life

A: We strongly recommend that all students in the residence halls who can move home — or to a different location — do so. This does not apply to students who are living in family or graduate housing. 

In order to plan and ensure the health and safety of the residential community, we ask students to let us know of their intentions to stay or move out by Tuesday, March 24, 2020 by clicking here.

Students moving out are asked to vacate their room and check out no later than March 30, 2020.

Move out information is available here

Our residence halls will remain open to any student who needs housing. More information is available here

Because of the extraordinary circumstances, students choosing to stay on campus will be asked to take special precautions to maximize social distancing and do their part to help ensure the health of the campus community.

  • Guests will be prohibited in all University Residences buildings and facilities. 
  • Dining services will have reduced hours and operate with pick-up service only. (See additional information below).
  • It is possible, given the rapidly changing circumstances that we may have to relocate you to a room and location other than your currently assigned space.  Thank you for your patience as we work through these details.
  • Guidance from federal and state public health authorities may require additional actions on the part of students who remain with us.

A: Yes. A credit of $750 will be applied to the current or future balance of the student account for all students who check out by or are not remaining in University Residences after March 30.  Any dining dollars remaining will be rolled over to fall at the end of the spring semester. This message provides more information. 

 

What does my $750 credit cover?

The $750 credit covers both room and board. Any remaining dining dollars will be placed into a new account for Fall of 2020. If a student is enrolled for Fall semester and will not be living in University Residences, they will still receive all unused dining dollars to use during the Fall 2020 semester.

Students who are graduating can request the $750 credit and Dining Dollar amount be refunded. If a student is graduating, work with the Bursar to manage your student account. Note that there may be financial aid requirements that need to be met prior to refunds being issued.

 

How do I receive my $750 room and board credit?

Any remaining dining dollars will be placed into a new account for Fall of 2020. If a student is enrolled for Fall semester and will not be living in University Residences, they will still receive all unused dining dollars to use during the Fall 2020 semester.  In order to be eligible for the credit, you must submit your survey response by March 24.  If needed, please take a moment and complete that survey by clicking here.

Students who are graduating will have the $750 credit and Dining Dollar amount refunded.  For students who have a balance due, the credit will be applied to the outstanding balance on your account.  If you are a graduating senior, or an international exchange student and do not owe a balance, a refund may be issued to you (after Division of Financial Aid review).  If you are planning to continue in the Summer or Fall semester and do not owe a balance, then your credit will be held and applied to your future tuition & fees.

If you are a current Purdue University Residences student not returning to Purdue in the Fall of 2020, you may request your dining dollar credit at mealplans@purdue.edu  and it will be credited to your Bursar account and eligible for a refund after May 10, 2020.

If you have additional questions or need additional support in relation to your student account refund, please contact the Bursar at askbursar@purdue.edu

 

When will we get our credit?

The $750 room and board credit will be applied to every resident who has checked out by or are not remaining in University Residences after March 30. Dining dollars will be rolled over at the end of the semester.

 

Will I get the credit if I don’t move out because I can’t travel right now for health and safety? 

If you are not on campus and cannot return to check out for health and safety reasons, let us know via the survey by March 24. The room and board credit will be applied once you check out.

 

What if I am graduating?  Will I still get the $750 room and board credit and my unused Dining Dollars?  

Students who meet the deadlines and who are confirmed to be graduating will be identified by the Bursar to receive these amounts refunded after the semester concludes. For students who have a balance due, the credit will be applied to the outstanding balance on your account. If you are a graduating senior, or an international exchange student and do not owe a balance, a refund may be issued to you (after Division of Financial Aid review). If you are planning to continue in the Summer or Fall semester and do not owe a balance, then your credit will be held and applied to your future tuition & fees.

If you have additional questions or need additional support in relation to your student account refund, please contact the Bursar at askbursar@purdue.edu

A: Our residence halls will remain open to any student who needs housing. We understand that for a variety of reasons, some students will have no alternative but to stay on campus. It is our commitment that if your only option is to stay on campus, we are here for you. As many students choose to leave campus, we will be creating safe distancing in our residence halls to better manage a positive COVID-19 case on campus should that occur.

We urge each student to make the choice that is best for their own personal situation. In order to plan and ensure the health and safety of the residential community, we ask you to let us know your intentions by Tuesday, March 24, 2020 by clicking here.

Because of the extraordinary circumstances, students choosing to stay on campus will be asked to take special precautions to maximize social distancing and do their part to help ensure the health of the campus community.

  • Guests will be prohibited in all University Residences buildings and facilities. 
  • Dining services will have reduced hours and operate with pick-up service only. (More communication on dining service hours and locations will be available Friday).
  • It is possible, given the rapidly changing circumstances that we may have to relocate you to a room and location other than your currently assigned space.  Thank you for your patience as we work through these details.
  • Guidance from federal and state public health authorities may require additional actions on the part of students who remain with us.

A: Students are asked to vacate their room and check out no later than March 30, 2020. Students who are unable to meet this deadline should contact contact auxiliaryhousing@purdue.edu to make alternative arrangements.

Move out information is available here

A: Move out information for each residence hall is available here

Traffic patterns have been modified to ease the traffic flow as students return to campus to move out. Maps and traffic information are available on the University Residences website. "No Parking/Loading Zone" signs posted strategically around the residence halls are in place to enhance loading convenience. Purdue University police will be present and assisting with this effort.

The paperwork necessary to complete the move out process is available at the hall main office. Luggage carts will be available for students to borrow for loading belongings. Once the room is completely empty and cleaned, students are to return their Express Check–Out paperwork and room key to the designated area at the main office.

In an effort to ensure the health and safety of the campus community, social distancing is encouraged during this process. We ask everyone to please do your part and observe best practices during this modified move out event.  

A: Students who are unable to meet this deadline should contact auxiliaryhousing@purdue.edu to make alternative arrangements.   

Move out information is available here

A: Contact the hall office via email (hall email addresses can be found at https://www.housing.purdue.edu/Housing/Residences/index.html). In the email, give the hall clerk your name, PUID, room number, tell them you’ve take your items and ask them to check you out virtually. Then send the key via US Mail to the hall main office (example: Windsor Halls Main Office)  at the street address found on the same web page (https://www.housing.purdue.edu/Housing/Residences/index.html). Include a note with your name, PUID, and room number and reference the date you sent the email (or just print a copy of your email to include with the key).

A: The dining options listed here will be open as listed, but will not be following their normal set menu and will have limited options. 

For the safety of our campus community and in support of Governor Holcomb’s decision to suspend in-person dining in restaurants state-wide, Purdue Dining & Culinary will limit its service to carry-out only, both at dining courts and at retail dining locations. Hours of operation for all dining options around campus can be found here: https://dining.purdue.edu/CampusDining/campusdininghours.html

A list of Greater Lafayette community establishments offering carryout and delivery can be found here

A: Service levels for many campus entities are being evaluated in light of public health recommendations, and those on campus should be aware that hours of operation may be modified. The information currently available is:

Dining

The dining options listed here will be open as listed, but will not be following their normal set menu and will have limited options. 

For the safety of our campus community and in support of Governor Holcomb’s decision to suspend in-person dining in restaurants state-wide, Purdue Dining & Culinary will limit its service to carry-out only, both at dining courts and at retail dining locations.

 

ACE Campus Food Pantry

The ACE Campus Pantry (located in the basement of the Baptist Foundation at 200 N Russell Street) is open to those with a Purdue ID every Tuesday from 12pm-6pm. Fresh produce and shelf stable food items are available. Follow their social media pages for updates: Facebook (ACE Campus Food Pantry) and Instagram (@acefoodpantry). Questions or donation inquiries can be directed to acefoodpantry@gmail.com

 

CoRec and RecWell

All Purdue RecWell facilities, including the CoRec, are closed until further notice. 

 

Libraries

All libraries are closed until further notice, with the exception of Hicks Undergraduate Library, which will remain open to Purdue students Monday through Friday from 7:30 a.m. to 6 p.m. as a study space only for those students who have no other access to wi-fi or a computer. Social distancing standards and occupancy will be monitored to ensure the health and safety of users. Unfortunately, no study groups will be permitted so we can respect social distancing and serve those most in need of this limited service. Staff will be on-hand to continuously clean throughout the day.

 

Purdue Memorial Union

Purdue Memorial Union is open 7:30 a.m. – 6 p.m. Monday – Friday with limited lounge seating (which will be monitored and cleaned regularly). Food service is closed, and most businesses and services are closed.   

 

Purdue pharmacy

The Stadium Mall doors to Pharmacy are open for access to the Purdue Pharmacy during business hours.

Other campus buildings

Starting Monday, March 23, nearly all buildings and offices on campus will restrict walk-in traffic. You will still be able to contact any office you need (advising, dean of students, CAPS, etc.) by phone or email. The buildings listed below have already closed:

  • Bechtel Innovation Design Center (BIDC)
  • Córdova Recreational Sports Center (CREC)
  • Krach Leadership Center (KRCH)

Beginning Wednesday, March 25, all research, academic and administrative buildings will remain locked throughout the day as the default. PUSH, Hicks Undergraduate Library and PMU will remain open. 

A: Members should work with their individual house leadership to discuss any questions related to these facilities. 

A: Yes. PUSH will remain open through the spring and summer terms.

PUSH is now offering telephone triage appointments with a Registered Nurse. These appointments are available for students who are showing symptoms of, or have concerns about cough, fever, difficulty breathing (shortness of breath) and/or body aches, or to address questions or concerns about COVID-19. You may schedule a time to speak with a Registered Nurses by logging into the Patient Portal or by calling 765-494-1700. Appointments are available during regular business hours Monday through Friday.

Please see the PUSH website for hours and other details.  

A: University Residences service staff is operating with elevated cleaning frequencies and using disinfectants instead of general purpose sanitizers. Our cleaning frequencies are increased on high touch areas such as door handles, push bars and elevator buttons. We will add frequent cleaning of moving cart handles/grips throughout the move out process.

Throughout campus, in addition to their normal operations, Purdue custodial staff have increased disinfecting activities in all campus buildings they serve. Special attention is being given to bathrooms, frequently touched surfaces and common areas.

A: Here is guidance for students with vehicles on campus:

For students remaining on campus

  • Enforcement of parking spaces remains in place. A temporary, relaxed enforcement time period for Residence Hall move out would be communicated through University Residences and Parking Services.
  • If students have experienced a change that requires a different permit, they should contact Parking Services at parking@purdue.edu or 765-494-9497

For those leaving campus, but unable to take their vehicle at this time

  • Short term parking arrangements can be made by contacting Parking Services at parking@purdue.edu or 765-494-9497
  • Vehicles will need to be relocated to a lot specified by Parking Services.  

A: We're here to help. You have several options available:

For students who are on campus

  • The Office of the Dean of Students remains available to assist students during normal office hours (8am-5pm, M-F). No appointment is necessary. You can reach the Office of the Dean of Students by phone at 765-494-1747 or by email at odosmain@purdue.edu. The Office of the Dean of Students is also available for drop-in appointments if you do not have the ability to communicate by phone or email.
  • Mental Health Crisis
    • CAPS is available for consultation from 8 am-5 pm. Please call 765-494-6995 to speak with a clinician.
    • Protocall CAPS Crisis Line is available after business hours. Please call 765-494-6995, and press “1” to speak with a clinician.
    • CIT Officers (accessed through dialing 911)
    • St. Franciscan Emergency Room
    • Sycamore Springs
  • Mental Health Support
    • CAPS is available for consultation from 8 am-5 pm. Please call 765-494-6995 for a brief screen.
    • WellTrack is an online tool to assist students struggling with feelings of anxiety, depression, stress.  Go to www.purdue.edu/caps, and click on WellTrack.

 

For students who are off campus 

  • The Office of the Dean of Students remains available to assist students during normal office hours (8am-5pm, M-F). No appointment is necessary. You can reach the Office of the Dean of Students by phone at 765-494-1747 or by email at odosmain@purdue.edu.
  • Mental Health Support
    • CAPS is available for consultation from 8 am-5 pm.  Please call 765-494-6995 for assistance with referral information in your current location.
    • WellTrack is an online tool to assist students struggling with feelings of anxiety, depression, stress.  Go to www.purdue.edu/caps, and click on WellTrack. 

A: Yes. The contract deadline has been exteded to June 5. 

 

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Financial aid

A: Your financial aid will not change due to the transition toward online instruction. As long as you remain enrolled and maintain your enrollment status, your aid will not be affected. For example, if you are a full-time student currently taking 15 credit hours, finishing those 15 credit hours via online instruction still means you are a full-time student and will not change financial aid.

A: Federal funding such as Pell and SEOG will not be affected with the change in method of instruction.

A: The federal government has relaxed some regulations allowing us more flexibility in awarding grant money and emergency funds.  Please click the links below if you need help or more information. The Office of the Dean of Students is happy to help anytime, but especially during this crisis. 

Critical need fund

Financial support resources

A: Other than no longer receiving a paycheck for your Work Study job, your aid will not be affected as long as you remain enrolled in classes. Deciding not to work will not impact what you have already earned for the year, and it is your choice whether you want to continue working.

 

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Study abroad

A: Yes. All summer study abroad programs have been canceled. Students should check with their academic advisor about alternative coursework for the summer. 

A: Students will be reimbursed by the university for any expenses previously billed by Purdue.

A: Students who independently paid for an airline ticket out of pocket should seek a refund or credit with the airline. If a refund, credit, voucher or transfer cannot be received, students should follow instructions sent to them via e-mail by the Study Abroad office.

A: We are in regular contact with our very few students currently in foreign countries and will make decisions on the status of their programs based on CDC and federal recommendations.

A: The university’s Security and Risk Assessment Committee (SRAC) made the decision to bring our study abroad students home from mainland China based on the CDC level 3 and State Department level 4 travel advisories and the urgency created by imminent travel restrictions. 

 

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Travel

A: The following travel restrictions are in place: 

  1. No domestic or international air travel. 
  2. No travel to a state that has declared a public health emergency due to coronavirus.
  3. All other travel, including travel within the state of Indiana should be limited to “essential” travel, which is defined with reference to the following principles (at the discretion of the organizational unit head):
    • There is a compelling university interest in the travel. Compelling interest must be measured by the university as a whole and not with reference to any individual, department or narrow college interest. In this context, compelling evokes the highest university strategic interests.
    • The travel is necessary to fulfill the compelling university interest. In other words, there are no alternatives to in-person attendance and travel, the travel cannot be postponed, and the compelling interest can only be served by personal attendance.

This memo provides additional guidance on booking future travel. 

Please note that these guidelines are subject to change as the COVID-19 situation continues to evolve.  All requests for exceptions should be funneled to the appropriate dean, vice provost or vice president via their respective leadership teams and management structures.

Guidance for making travel decisions (click to enlarge):

Decision tree explaining travel guidelines

A: No international travel is allowed at this time.

Further, all university travel to countries the CDC has listed as level 2 and level 3 risks for coronavirus is currently suspended regardless of the source of funding from Purdue. If you have not purchased the travel yet, we ask that you delay purchasing and work to move travel to a later date. All travel decisions will continue to be based on CDC guidance and with the health and safety of the university community as the top priority.

I have scheduled travel to a country with a CDC level 2 or higher advisory for coronavirus; will I be reimbursed if university travel has already been paid for? 

Travel that was previously scheduled/paid for on a personal card but had to be canceled will be reimbursable. An attempt should be made by the traveler to request refunds, transfer tickets or otherwise minimize financial impact. All remaining expenses should be submitted using standard travel processes. 

If paid for on a grant, and you cannot receive a refund or a credit: This expense will need to be moved off of the grant or approval needs to be requested from the funding agency. Please work with your Post Award Office administrator in Sponsored Program Services to see what alternatives are available for revising or extending the grant to allow travel in the future.

I have a grant and have not scheduled travel or other expenses associated with the grant, but given the travel suspension, I am no longer able to travel for this award. Can I receive funding for this lost opportunity?

There is no institutional funding for making up lost grant opportunities. We recommend working with your Post Award Office administrator in Sponsored Program Services to see if the grant can be deferred or extended. If the grant cannot be extended, then the program officer should be contacted to discuss the appropriate action or modified scope.

If I have travel scheduled, but it is not to a country on the CDC Level 2 or higher list, can I still cancel given the situation with the coronavirus?

Yes, in most all instances, given the rapidly evolving situation with the coronavirus, you may cancel your trip. An attempt should be made by the traveler to request refunds, transfer tickets or otherwise minimize financial impact. All remaining expenses should be submitted using standard travel processes.

If paid for on a grant, and you cannot receive a refund or a credit, this expense will need to be moved off of the grant or approval needs to be requested from the funding agency. We recommend that you work with your Post Award Office administrator in Sponsored Program Services to see what alternatives are available for revising or extending the grant to allow travel in the future.

I have received an inquiry related to the spend rate on my sponsored project. The spend rate has been lower due to the travel restrictions. How do I address this issue?

We recommend working with your Post Award Funding administrator in Sponsored Program Services on submitting a response to the sponsor. 

 

If you have additional questions about university-sponsored international travel using university funds, please contact your business office.

A: Information and guidelines for extending your PRF International Travel Grant can be found here: https://www.purdue.edu/research/funding-and-grant-writing/funding/prf-international-travel-grant.php 

Do I need to reimburse the university for the cost of the air travel or other non-reimbursable travel expenses that I purchased using my travel card?  

No, you will not need to reimburse the university for these expenses.

An attempt should be made by the traveler to request refunds, transfer tickets, or otherwise minimize financial impact. All remaining expenses should be submitted using standard travel processes.  If the airfare is used in the future for a personal trip then the costs will need to be reimbursed to the university by the employee.

If paid for on a grant, and you cannot receive a refund or a credit, this expense will need to be moved off of the grant or approval needs to be requested from the funding agency. Please work with your Post Award Office administrator in Sponsored Program Services to see what alternatives are available for revising or extending the grant to allow travel in the future.

Will the university reimburse me for the cost of the air travel or other non-reimbursable travel expenses that I purchased using my personal card? 

Travel and other expenses related to conferences that have been cancelled due to concerns with the Coronavirus that was previously scheduled/paid for will be reimbursable.

An attempt should be made by the traveler to request refunds, transfer tickets, or otherwise minimize financial impact. All remaining expenses should be submitted using standard travel processes.  Please note you will need to provide documentation that the expense is not refundable to get reimbursement.

If paid for on a grant, and you cannot receive a refund or a credit, this expense will need to be moved off of the grant or approval needs to be requested from the funding agency. Please work with your Post Award Office administrator in Sponsored Program Services to see what alternatives are available for revising or extending the grant to allow travel in the future.

A: Graduate staff and post docs working in a remote location within the US should follow CDC guidelines, keep in contact with their supervisor and remain in their current location or return to West Lafayette.  Individuals who are overseas are advised to return to the U.S. as soon as possible.  Delaying return at this time could result in being stranded abroad for an indefinite amount of time, not just weeks, but perhaps months in some cases.

Purdue faculty, staff and students who are abroad and who are not U.S. citizens or U.S. permanent residents are advised to return to their homeland or to the U.S., depending on one's unique circumstances and preferences.

Supervisors and program directors are asked to notify those among their staff, faculty and students who are out of the United States of this new direction.

U.S. citizens abroad should already be enrolled in the Smart Traveler Enrollment Program through the US Department of State to:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

If not already enrolled in this program, all Purdue faculty, staff or students abroad should please enroll immediately.

Non-U.S. citizens should seek similar guidance from their home government through appropriate channels.

Questions or concerns should be directed to Mike Brzezinski, dean of international programs - mbrzezinski@purdue.edu

A: In addition to heeding the travel restrictions listed above, employees should discuss their concern with their supervisor. At this time, managers are encouraged to seek alternate arrangements.

A: Employees and students are encouraged to follow CDC guidelines on travel due to COVID-19.

Travelers also need to understand that in accordance with CDC guidelines, those who choose to travel to countries with a CDC level 3 travel advisory for coronavirus must self-quarantine for 14 days and must seek an assessment with a health care provider before returning to campus.

Those traveling from a level 2 country should monitor their health and practice social distancing for 14 days after they return from travel. Social distancing means staying out of crowded places, avoiding group gatherings, and maintaining distance (approximately 6 feet or 2 meters) from others when possible.

If you’re traveling internationally and the CDC advisory level for any country you visited is elevated to level 3 for the coronavirus before you return to the U.S., you must self-quarantine for 14 days before returning to campus.

If you are a faculty or staff member who is returning to campus from spring break travel, you must adhere to the following public health guidance:

  • If you feel sick, you must stay home.
  • If you are returning from a Level 3 travel advisory country, you must self-quarantine for a period of 14 days.
  • If you are returning from other regions, including domestically from outside Indiana, you must follow campus rules for working safely from home or on campus.
  • Importantly, anyone returning from travel outside of Indiana should not return to research labs for 14 days from their date of return.
  • Practice safe social distancing (remain at least six feet apart) if you must be on campus

Travelers should also note that the possibility exists that a country experiencing an outbreak could suspend travel in and out of the country and could result in travelers being stranded.

A: If traveling for your own personal business, this is allowable, but not recommended.

Travelers also need to understand that in accordance with CDC guidelines, those who choose to travel to countries with a CDC level 3 travel advisory for coronavirus must self-quarantine for 14 days and must seek an assessment with a health care provider before returning to campus.

Those traveling from a level 2 country should monitor their health and practice social distancing for 14 days after they return from travel. Social distancing means staying out of crowded places, avoiding group gatherings, and maintaining distance (approximately 6 feet or 2 meters) from others when possible.

If you’re traveling internationally and the CDC advisory level for any country you visited is elevated to level 3 for the coronavirus before you return to the U.S., you must self-quarantine for 14 days before returning to campus.

If the status is elevated to level 2 for coronavirus, self-quarantine is recommended.

Travelers should also note that the possibility exists that a country experiencing an outbreak could suspend travel in and out of the country and could result in travelers being stranded.

A: Yes. In accordance with CDC guidelines, those who choose to travel to countries with a CDC level 3 travel advisory for coronavirus must self-quarantine for 14 days and must seek an assessment with a health care provider before returning to campus.

Those traveling from a level 2 country are advised that 14-day self-quarantine is recommended.

If you’re traveling internationally and the CDC advisory level for any country you visited is elevated to level 3 for the coronavirus before you return to the U.S., you must self-quarantine for 14 days before returning to campus.

If the status is elevated to level 2 for coronavirus, self-quarantine is recommended.

If you are returning from other regions, including domestically from outside Indiana, you must follow campus rules for working safely from home or on campus.

Importantly, anyone returning from travel outside of Indiana should not return to research labs for 14 days from their date of return.
Anyone undergoing a self-quarantine should follow the CDC's self-quarantine guidelines. Students may contact the Office of the Dean of Students by phone for further assistance. Employees may contact their Human Resources representative for further assistance.

Students and staff who returned from university-sponsored programs in China completed a monitored 14-day quarantine before being reintegrated into campus life. 

A: Anyone undergoing a self-quarantine should follow the CDC's self-quarantine guidelines:

Stay home for 14 days from the time you left an area with widespread, ongoing community spread (for international travelers to Purdue, that means areas with a CDC level 3 travel advisory for coronavirus) and practice social distancing.

Take these steps to monitor your health and practice social distancing:

  • Take your temperature with a thermometer twice a day and monitor for fever. Also, watch for cough or trouble breathing.
  • Stay home and avoid contact with others.  Do not go to work or school for this 14-day period.
  • Do not take public transportation, taxis or ride shares during the time you are practicing social distancing.
  • Avoid crowded places such as shopping centers and movie theaters and limit your activities in public.
  • Keep your distance from others (about 6 feet or 2 meters).

If you get sick with a fever of (100.4F / 38C or higher) cough, or have trouble breathing:

  • Seek medical care. Call ahead before you go a doctor’s office or emergency room.
  • Tell your doctor about your recent travel and symptoms.
  • Avoid contact with others.

For additional questions on monitoring your health, contact your health care provider or local public health officials. 

A: In response to significant worldwide challenges related to the COVID-19 pandemic, the Department of State is temporarily suspending routine visa services at all U.S. Embassies and Consulates. Embassies and consulates will cancel all routine immigrant and nonimmigrant visa appointments as of March 20, 2020. As resources allow, embassies and consulates will continue to provide emergency and mission critical visa services. Our overseas missions will resume routine visa services as soon as possible but are unable to provide a specific date at this time. 

  • Services to U.S. citizens continue to be available. More information is available on each Embassy’s website.
  • This does not affect the Visa Waiver Program. More information is available here: https://esta.cbp.dhs.gov/faq?focusedTopic=Schengen%20Travel%20Proclamation.
  • Although all routine immigrant and nonimmigrant visa appointments are cancelled, the Machine Readable Visa (MRV) fee is valid and may be used for a visa appointment in the country where it was purchased within one year of the date of payment.
  • Applicants with an urgent matter and need to travel immediately should follow the guidance provided at the Embassy’s website to request an emergency appointment

More information is available here: https://travel.state.gov/content/travel/en/News/visas-news/suspension-of-routine-visa-services.html

 

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Visitors to the university

A: Yes. Effective immediately, at the direction of the president and provost, the university will not extend invitations to or host visitors from countries with CDC travel advisories at level 2 or above due to coronavirus. This applies to the Purdue West Lafayette, Purdue Fort Wayne, Purdue Northwest and all Purdue Research Park locations. 

Faculty, staff or others who were expecting to host campus visitors from these countries may wish to check in with Michael Brzezinski, dean of international programs, at mbrzezinski@purdue.edu.

In general, our ability to receive visitors is extremely limited.

A: 

All university-sponsored events involving external visitors are canceled through May 2.

Further, in addition to the suspension on any events on campus of 50 or more people, at the direction of the president and provost, the university will not extend invitations to or host visitors from countries with CDC travel advisories at level 2 or above due to coronavirus. This applies to the Purdue West Lafayette, Purdue Fort Wayne, Purdue Northwest and all Purdue Research Park locations. 

Our department has planned a seminar, speaker, conference or other event that will be taking place at Purdue. Will international travelers be able to attend from countries the CDC has listed as level 2 and level 3 risks for coronavirus? If not, can we reimburse them for their lost travel?

Travelers coming from countries the CDC has listed as level 2 and level 3 risks for coronavirus will not be permitted to attend. You will be able to reimburse them for their travel if Purdue was funding the travel initially for the program.

If paid for on a personal card, an attempt should be made to request refunds, transfer tickets or otherwise minimize financial impact. All remaining expenses should be submitted using standard reimbursement processes.

If paid for on a grant, and you cannot receive a refund or a credit, this expense will need to be moved off of the grant or approval needs to be requested from the funding agency. We recommend that you work with your Post Award Office administrator in Sponsored Program Services to see what alternatives are available for revising or extending the grant to allow travel in the future.

Our department has a seminar, speaker, conference or other event that will be taking place at Purdue in the next month. Can we cancel the conference and be reimbursed for payments made to external entities?

An attempt should be made to request refunds, transfer tickets or otherwise minimize financial impact. All remaining expenses should be submitted using standard reimbursement processes.

If paid for on a grant, and you cannot receive a refund or a credit this expense will need to be moved off of the grantor approval needs to be requested from the funding agency. We recommend that you work with your Post Award Office administrator in Sponsored Program Services to see what alternatives are available for revising or extending the grant to allow travel in the future.

 

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University leave time and health plans

Key Definitions – the following definitions will be utilized March 25, 2020 – June 30, 2020

Stay-at-Home Order – the March 23, 2020 Governor Holcomb Executive Order that encourages most Indiana Residents to stay-at-home through April 6, 2020.  The Stay-at-Home Order provides Purdue the discretion to define those critical functions necessary to get us through the period of the Order. This time period will be extended if the Governor extends the Stay-at-Home Order for the state.

Essential Businesses and Operations – Types of business exempted from the Stay-at-Home Order. Educational Institutions, like Purdue, are Essential Businesses and Operations under ¶ 14(l) of the Order. Being identified as Essential Business and Operations permits Purdue to define for itself what areas of operations are critical while the Stay-at-Home Order is in effect.

Emergency Family and Medical Leave (Emergency FMLA) – Leave that Purdue is federally required to provide to eligible employees who cannot work or telework due to a COVID-19 Qualifying Need.

Emergency Paid LeaveLeave that Purdue is federally required to provide to all full and part-time employees who cannot work or telework due to a COVID-19 Qualifying Need.

COVID-19 Qualifying Need – Under Emergency FMLA and Emergency Paid Leave, an eligible employee must demonstrate one of the following qualifying needs:

  • Employee is self-isolating or self-quarantining due to COVID-19 diagnosis based on recommendations from a medical provider or public health official; or, is awaiting a COVID-19 diagnosis. (Emergency Paid Leave)
  • Employee is caring for a family member who is self-isolating or self-quarantining due to COVID-19 diagnosis based on recommendations from a medical provider or public health official; or, is awaiting a COVID-19 diagnosis. (Emergency Paid Leave)
  • Employee is caring for a child due to school or childcare closure due to COVID-19 outbreak. (Emergency FMLA)

Remote Work or Telework – work done outside the traditional on-site work environment.

Critical On-Campus Support – those functions that are vital to the continuity of the university and can only be performed on campus, including Critical Research Support as defined by EVPRP Mayer on March 24, 2020 and those functions that must be performed on campus to facilitate remote learning. Each Dean, Vice President or Vice Provost is responsible for defining employees who perform Critical On-Campus Support Functions for their respective Unit.

General Workforce – university faculty and staff who are working – whether on-campus, via Telework or in some combination, and who are not performing Critical On-Campus Support functions.

Other Leave (with Pay) – the type of leave that any employee who is unable to work or Telework (and, who does not qualify for Emergency FMLA or Emergency Paid Sick Leave) may take between March 25, 2020 – June 30, 2020. Other Leave does not count against the Employee’s normal sick leave, vacation accruals or personal business days. 

 

Employment and Working March 25 – June 30, 2020

Does the March 25, 2020 guidance change the general terms and conditions of my employment?

No. The guidance does not alter the terms and conditions of your employment. To the extent faculty or staff policies have been altered or relaxed due to the COVID-19 outbreak, those adaptations are found here.

My job is not a Critical On-Campus Support Function and I am unable to Telework, what do I do?

Employees who are not performing a Critical On-Campus Support function and who are not able to Telework, may be assigned other duties. Employees should discuss with their supervisor about opportunities for other work, which may include completing necessary workplace certifications (via WebCert) or online professional development modules (via LinkedIn Learning). If your supervisor is unable to assign work, you will be approved for Other Leave. Supervisors should reach out to their HR business partner for assistance prior to approving leave. You will need to request this time through Success Factors as you normally request time off by selecting ‘Other Leave with Pay’ from the drop down options. This will ensure all proper accounting of leave without any loss of existing leave accruals.

I am a temporary employee, do I work March 25 – June 30, 2020?

Temporary employees should speak with their supervisor to determine if they perform Critical On-Campus functions or are approved for Telework. Temporary employees who are unable to work or Telework are not eligible for Other Leave with Pay.

Can I come into to the office?

While the Stay-at-Home Order is in effect (currently, until April 6, 2020), only Critical On-Campus Support Functions should be working on campus. Members of the General Workforce should not report to campus while the Stay-at-Home Order is in effect, but should continue to Telework.

Can employees be asked to work outside their job classification or in another department?

Yes, employees may be required to work outside of their normal unit as deemed necessary during this time. Since all employees are being paid, employees are asked to remain available for work to the greatest extent possible.

Employees who are assigned duties, even if not a part of their normal assignment, and cannot perform those duties as assigned, must provide an acceptable reason why they cannot perform this work. An HR business partner can facilitate the discussion. Employees will not be eligible for Other Leave if they unreasonably refuse additional duties assigned.

Can supervisors schedule employees to work hours or shifts that the employee normally does not work?

Yes, an employee may be asked to work more or different hours than normal, particularly during the period of time campus operations are impacted by the Stay-at-Home Order. Supervisors will attempt to provide as much advanced notice of changes to regular work schedules as possible.

Between March 25 and June 30, 2020, are students (undergrads or non-Graduate staff) continuing employment?

Students should discuss with their supervisor to determine if they are performing Critical On-Campus Support functions or have the ability to Telework. If it is determined that there is work to be done, students will be compensated accordingly. Students who are unable to work or Telework are not entitled to receive compensation.

What is meant by the statement that I will be paid through June 30, 2020 or the end of my contract period, whichever first occurs?

On March 25, 2020 the university announced that—no matter what unforeseeable events might occur between that day and June 30, 2020 on account of the COVID-19 outbreak—employees need not worry about their job security. The announcement is meant to be a broad statement of assurance during a very uncertain period.

Purdue recognizes that many of its faculty and staff have appointments for the 2019/2020 academic year that are scheduled to end prior to June 30, 2020. For example, a good number of individuals hold academic-year appointments. For those faculty and staff, their appointment will end as currently scheduled. Summer pay, as always, is dependent upon additional work assignments and, for researchers, available funding sources. Of course, benefits will continue as normal during the summer.

What if I am scheduled to separate my employment at Purdue prior to June 30, 2020?

Some faculty and staff may have already announced their retirement or resignation prior to June 30. Some post-doc appointments are scheduled to end prior to June 30, 2020. Some graduate staff will be graduating this spring. Any of these actions will take place as previously scheduled. An employee may not extend their previously scheduled separation from university employment to June 30, 2020.

I have been identified as performing Critical On-Campus Support functions and I’m at higher risk for serious illness or uncomfortable reporting to work. What are my options?

Employees who have been identified as performing Critical On-Campus Support Functions and who are uncomfortable reporting to work should discuss this with their supervisor. The supervisor will work with the employee and their HR business partner to determine if there are Telework options or other considerations prior to being approved for Other Leave. If it is determined that the employee cannot work or Telework, the employee will request Other Leave through Success Factors by selecting ‘Other Leave with Pay’ from the drop down options.

 

Pay

How will staff be paid March 25 – June 30, 2020?

Please use the Pay and Leave Table found here.

 

Tracking Time and Leave

How do I record my time March 25 – June 30, 2020?

Please use the Pay and Leave Table found here.

 

What if I need time away from work for reasons unrelated to the availability of work or the COVID-19 outbreak?

We understand that issues may arise requiring your attention that are not directly related to the COVID-19 outbreak. It is possible that you need time away from work to attend to other matters. During these times, you should still use your vacation, personal and sick leave time to attend to your personal needs. We trust that you will accurately record time consistent with this guidance.

Instructions on how to request Emergency Paid Leave and Emergency FMLA, which will become effective on April 1, will be released on or before March 30.

Please use the Pay and Leave Table found here for guidance on taking leave.

I already requested time off or am currently on a leave between March 25 – June 30, 2020, what do I do?

Employees who are currently on an approved leave or have approved periods of paid time off will continue in those statuses until their previously-approved vacation, personal business or sick leave ends. If your plans have changed and you will be working, you should cancel your leave request in Success Factors.

 

Supervisors

I have an employee who does not perform Critical On-Campus Support functions during the Stay-at-Home Order and who reported to campus for work. What should I do?

During the Stay-at-Home Order, the General Workforce should Telework, if they are able to do so.  Employees who are not performing Critical On-Campus Support Functions should be sent home to Telework or may assigned to perform Critical On-Campus Support Functions in another area of campus if such work is available.

I have an employee who is not performing duties as assigned, whether on campus or via Telework. What can I do?

If the employee was aware of their duties assigned, but they did not perform, talk with them to find out why they didn’t complete duties as required. If they have a reasonable explanation, remind them of their responsibilities to appropriately complete duties or document time off. If their explanation is not reasonable given the situation, corrective action may be an option. Contact your HR business partner.

A: You qualify for paid leave under the Families First Coronavirus Response Act if you are unable to work or telework for the following reasons (click to enlarge):

https://www.purdue.edu/newsroom/releases/2020/Q1/FFCVRA-Table.jpg

More information on Purdue procedures for these new leave types will be made available to employees on or before March 30. 

A: The following options are available in order to receive pay, although not all options will be available in all situations depending upon the nature of the job responsibilities and the extent of the illness:

  • Use accrued paid-time-off hours
  • Work from home with supervisory approval (See Purdue’s Flexible Work Arrangements)
  • If no paid time off is available, request an absence without pay and without paid-time-off accruals
  • You may also qualify for paid leave under the Families First Coronavirus Response Act (see above question for details)

Temporary employees do not receive pay for time not worked or any paid time off benefits.

As a reminder: In accordance with CDC guidelines, those who choose to travel to countries with a CDC level 3 travel advisory for coronavirus must self-quarantine for 14 days and must seek an assessment with a health care provider before returning to campus.

Those traveling from a level 2 country are advised that 14-day self-quarantine is recommended.

If you’re traveling internationally and the CDC advisory level for any country you visited is elevated to level 3 for the coronavirus before you return to the U.S., you must self-quarantine for 14 days before returning to campus.

If the status is elevated to level 2 for coronavirus, self-quarantine is recommended.

Anyone undergoing a self-quarantine should follow the CDC's self-quarantine guidelines. Employees may contact their Human Resources representative for further assistance.

A: Telecommuting/remote work is encouraged for faculty and staff wherever possible.

We recognize that some jobs require a campus presence and for other jobs, at least some time must be spent on campus. Unit leaders will decide which jobs can be performed remotely and which require presence on campus – this is not an individual decision, but we are permitting telework/remote work wherever possible.

Supervisors should be making plans around essential personnel and telework in case the university needs to take more aggressive actions in the future.

A:  Telecommuting/remote work is encouraged wherever possible. Grad staff will receive pay through 6/30/2020 (or the end of their contract, whichever first occurs).

A: Telecommuting/remote work is encouraged wherever possible.

Additional information for student workers and their supervisors is available here

Students traveling internationally over spring break should follow the CDC's self-quarantine guidelines before returning to campus if returning from a country with a CDC level 2 or higher travel advisory for coronavirus.  

A: Telecommuting/remote work is encouraged wherever possible.

Additional information for student workers and their supervisors is available here

If you choose note to return to your Work Study position, other than no longer receiving a paycheck, your aid will not be affected as long as you remain enrolled in classes. Deciding not to work will not impact what you have already earned for the year, and it is your choice whether you want to continue working.

Students traveling internationally over spring break should follow the CDC's self-quarantine guidelines before returning to campus if returning from a country with a CDC level 2 or higher travel advisory for coronavirus.  

A: Telecommuting/remote work is encouraged for faculty and staff wherever possible. We recognize that some jobs require a campus presence and for other jobs, at least some time must be spent on campus.  Unit leaders will decide which jobs can be performed remotely and which require presence on campus – this is not an individual decision, but we are permitting telework/remote work wherever possible.

The following options are available in order to receive pay, although not all options will be available in all situations depending upon the nature of the job responsibilities:

  • Use accrued paid-time-off hours
  • Work from home with supervisory approval (See Purdue’s Flexible Work Arrangements)
  • If no paid time off is available, request an absence without pay and without paid-time-off accruals
  • You may also qualify for paid leave under the Families First Coronavirus Response Act (see above question for details)

A: Yes, Purdue’s Flexible Work Arrangement guidelines provides employees and managers with tools and forms for assessing and implementing arrangements. Managers and departments should reach out to their HR Business Partners for further guidance and support.

A:  Yes, employees and managers must report these absences to human resources by calling or emailing benefitshr@purdue.edu. This is to monitor cases at a university level, support departments with ongoing staffing needs and support employees who are absent with benefits.

Notifications to HR are only needed for cases related to COVID-19.

Students on a Purdue Student Health Plan

A: Yes. Domestic, international and graduate staff students on the university’s full-insurance Anthem health plan who need care as a result of COVID-19 will be covered. Anthem will also waive out-of-pocket expenses for the focused test used to diagnose COVID-19 for fully insured, Individual, Medicare, and Medicaid members. You can call the number on your ID card to confirm coverage. You will pay any other out-of-pocket expenses the plan requires, unless otherwise determined by state law or regulation.

Faculty and Staff on a Purdue Health Plan

A: Yes. For benefit eligible faculty and staff and dependents on the university’s self-insured Anthem health plan, you will have the same coverage that is currently available for any emergency or non-emergency illness, subject to the normal deductible, copay, or out-of-pocket amounts associated with your medical plan. For additional coverage details visit Purdue Medical Coverage webpage.

PURA Retirees on a UHC Health Plan

A: Yes. you will have the same coverage that is currently available for any emergency or non-emergency illness, subject to the normal deductible, copay, or out-of-pocket amounts associated with your medical plan. For additional coverage details call Customer Care at the number located on the back of their medical ID cards

A:  No. Managers should actively encourage sick employees to stay home, but should not require employees who are sick to validate their illness. Health care provider offices and medical facilities may be extremely busy and not able to provide such documentation in a timely way.

A:  Yes. Purdue is obligated to provide a safe workplace and may take necessary and reasonable steps to minimize health risks for its employees, such as requiring that employees not come to work if they have COVID-19.

In accordance with the CDC guidelines, if the employee has recently returned from countries with a CDC level 3 travel advisory for coronavirus must self-quarantine for 14 days and must seek an assessment with a health care provider before returning to campus. Those traveling from a level 2 country are advised that 14-day self-quarantine is recommended.

If an employee has had very close contact with a person who has COVID-19 (such as living in the same household), the employee should be told to watch carefully for symptoms. Employees should stay home if COVID-19 symptoms develop and should go home immediately if COVID-19 symptoms occur at work.

A:  No. The FMLA entitled employees to job-protected leave when they have a serious health condition or when they need leave to care for covered family members who have a serious health condition. Leave for the purpose of avoiding exposure to the COVID-19 is not protected under the FMLA.

Please note: Telecommuting/remote work is encouraged for faculty and staff wherever possible. We recognize that some jobs require a campus presence and for other jobs, at least some time must be spent on campus.  Unit leaders will decide which jobs can be performed remotely and which require presence on campus – this is not an individual decision, but we are permitting telework/remote work wherever possible.

A:  An employee who is sick may be entitled to leave under the Family and Medical Leave Act (FMLA) in certain circumstances. Some instances of COVID-19 may qualify as a “serious health condition.”

FMLA definition, information and resources are available at the Purdue FMLA page.

You may also qualify for paid leave under the Families First Coronavirus Response Act (see above question for details)

A:  Employees who are ill with COVID-19 should be advised to remain at home until cleared by their local public health department to minimize the spread of the virus.

If an employee was traveling on university business when they were instructed to self-isolate, or if they contracted the virus from a patient they were treating, time off would generally be covered as administrative leave or workers’ compensation. This is because the illness arose out of, and in the course of, their employment.

Employees who contract the virus on vacation, or who are directed to self-isolate following a vacation or other personal travel, should be encouraged to avail themselves of options available under Purdue’s sick leave policy.

A:  If certain members of an employee’s family are sick, the employee may be entitled to leave under the Family and Medical Leave Act. COVID-19 may qualify as a “serious health condition.”

FMLA definition, information and resources are available at the Purdue FMLA page.

You may also qualify for paid leave under the Families First Coronavirus Response Act (see above question for details)

A: Bringing a child to work is not recommended or advisable. In many work areas it is prohibited. Importantly, bringing children into the workplace places them into another environment that could jeopardize their health and safety.

If you need to be at home to care for others, talk to your supervisor immediately about using your available paid time off benefits, making alternative work arrangements (e.g., telework, alternative hours, etc.) or using FMLA coverage, if eligible. Staff may choose to be absent without pay if paid time off options are exhausted.

You may also qualify for Emergency Paid Sick Leave and/or Public Health Emergency Leave as part of the Families First Coronavirus Response Act. Please see the first question in this section ("University leave time and health plans") for more information. 

A: Employees should return to work when the following conditions are met:

  • At least 3 days have passed since recovery - resolution of fever without use of fever-reducing medication. (72 hours fever free).
  • Improvement in respiratory symptoms (e.g. cough, shortness of breath).
  • At least 7 days have passed since symptoms first appeared.

Students on a Purdue Student Health Plan

A: It’s important to keep taking your medications. Students and their covered dependents enrolled in a domestic, international or graduate staff Purdue student health plan,   includes a 90-day benefit, this is a great time to think about changing from a 30-day supply to a 90-day supply for prescriptions you take on a regular basis. If you don’t have or desire to have a prescription for a 90-day supply, talk to your doctor to see if a 90-day supply would work for you. Additionally, students, including their covered dependents, can fill prescription maintenance medications prior to the 30-day limit, effective immediately. 

Faculty, Staff and Pre-65 Retirees on a Purdue Health Plan

A: Its important to keep taking your medications. Faculty and staff, including their covered dependents, can fill prescription maintenance medications prior to the 30-day limit, effective immediately. Members also have the option for a 90-day prescription benefit for maintenance medications and the option of home delivery from CVS Caremark Mail Service Pharmacy with no delivery cost. For more information talk with your provider or call CVS Caremark at 1-866-234-7061.

PURA Retirees on a UHC Health Plan

A: Members who need help obtaining early prescription refills can call Customer Care at the number located on the back of their medical ID cards. For mail-order delivery service to affected areas or any other questions related to their prescriptions, people are encouraged to call the pharmacy number on the back of their ID card, or speak directly to a pharmacist about their situation in order to get an early refill, if necessary.

A: Instructions for connecting to the Purdue VPN can be viewed here: https://www.itap.purdue.edu/connections/vpn/

A: To report a safety concern, email  ehps@purdue.edu.

if you are a journalist, email Tim Doty at doty2@purdue.edu.

 

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Events and meetings

A: The following restrictions for events are in place:

  1. No university-sponsored events involving external visitors through May 2.
  2. No events of 50 or more attendees.
  3. For purposes of this guidance, an “event” is defined as any planned gathering of attendees that is considered a special public or social occasion and is not an integrated part of a unit’s routine campus operations. For example, a monthly or quarterly staff meeting is not an “event” for purposes of this guidance. On the other hand, an annual recognition or awards dinner, is an “event.” Separate guidance is offered in the question below for integrated, routine meetings.    
  4. If a campus department or college sponsoring an event believes its event is essential and can be held in a manner that comports with best safety guidance, it may submit a written request to the appropriate Dean, Vice President, Vice Provost, etc. to hold the event that provides a complete description of the event, why it is essential and how safety precautions will be implemented.
  5. For purposes of determining whether the event is essential, the university will consider whether:
    • There is a compelling university interest in the event. Compelling interest must be measured by the university as a whole and not with reference to any individual, department or narrow college interest. In this context, compelling evokes the highest university strategic interests.
    • The event is necessary to fulfill the compelling university interest. In other words, there are no alternatives to in-person attendance, the event cannot be postponed, and the compelling interest can only be served by personal attendance.
  6. Any unit requesting a waiver must demonstrate that the event:
    • Has adequate hygiene supplies including sinks with soap, hand sanitizers, tissues, and disposable facemasks (for persons who start having symptoms).
    • Has a plan for safe and persistent cleaning and disinfection of all surfaces and areas utilized by the event.
    • Has ample signage reminding attendees of safety precautions and individual prevention strategies.
    • Has adequate space for attendees to reasonably distance themselves from each other (CDC guidance provides that a reasonable social distancing radius is approximately six feet). Is held in the open or in suitably ventilated spaces.
    • Has a designated space for staff and attendees who may become sick and cannot immediately leave the event.
    • Has a written plan for transportation to a hospital or other medical facility.

Please note that these guidelines are subject to change as the COVID-19 situation continues to evolve.  All requests should be funneled to the appropriate dean, vice provost or vice president via their respective leadership teams and management structures.

Guidance for making event decisions (click to enlarge):

Decision tree for canceling events

 

A: Unit heads and managers are responsible for scheduling regular meetings that are traditionally integrated into the unit’s operations. For example, it is common for periodic staff meetings and “all faculty and staff” meetings to occur. Some of these meetings can include a sizeable number of attendees. For the period beginning March 23, 2020 through May 2, 2020, we urge unit leaders to consider the following factors in determining whether to hold scheduled operational meetings: 

  1. Use common sense.
  2. Is the meeting essential to your unit’s operations?
  3. Can it be postponed?
  4. Is there an alternative means to share information/can you conduct the meeting using digital technology such as Webex, or is an in-person meeting the only viable mechanism?
  5. Does the meeting location permit attendees to reasonably distance themselves from each other (CDC guidance provides that a reasonable social distancing radius is approximately six feet)?

Please note that these guidelines are subject to change as the COVID-19 situation continues to evolve.  All requests should be funneled to the appropriate dean, vice provost or vice president via their respective leadership teams and management structures.

Guidance for making internal meeting decisions (click to enlarge):

 Decision tree for holding internal meetings

 

A: All university-sponsored events involving external visitors are canceled through May 2.

Further, in addition to the suspension of all campus events with 50 or more people, at the direction of the president and provost, the university will not extend invitations to or host visitors from countries with CDC travel advisories at level 2 or above due to coronavirus. This applies to the Purdue West Lafayette, Purdue Fort Wayne, Purdue Northwest and all Purdue Research Park locations. 

Our department has planned a seminar, speaker, conference or other event that will be taking place at Purdue. Will international travelers be able to attend from countries the CDC has listed as level 2 and level 3 risks for coronavirus? If not, can we reimburse them for their lost travel?

Travelers coming from countries the CDC has listed as level 2 and level 3 risks for coronavirus will not be permitted to attend. You will be able to reimburse them for their travel if Purdue was funding the travel initially for the program.

If paid for on a personal card, an attempt should be made to request refunds, transfer tickets or otherwise minimize financial impact. All remaining expenses should be submitted using standard reimbursement processes.

If paid for on a grant, and you cannot receive a refund or a credit, this expense will need to be moved off of the grant or approval needs to be requested from the funding agency. We recommend that you work with your Post Award Office administrator in Sponsored Program Services to see what alternatives are available for revising or extending the grant to allow travel in the future.

Our department has a seminar, speaker, conference or other event that will be taking place at Purdue in the next month. Can we cancel the conference and be reimbursed for payments made to external entities?

An attempt should be made to request refunds, transfer tickets or otherwise minimize financial impact. All remaining expenses should be submitted using standard reimbursement processes.

If paid for on a grant, and you cannot receive a refund or a credit this expense will need to be moved off of the grantor approval needs to be requested from the funding agency. We recommend that you work with your Post Award Office administrator in Sponsored Program Services to see what alternatives are available for revising or extending the grant to allow travel in the future.

A: In accordance with Big Ten direction, all organized team activities have been suspended until April 6, 2020. In addition, all conference and non-conference competitions through the end of the academic year have been suspended, including spring sports that compete beyond the academic year, and participation in all NCAA tournaments and competitions.

You may also be interested in recent statements from the NCAA and the Big Ten

 

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International students and scholars

A: For the latest from ISS, please visit: https://www.purdue.edu/ippu/iss/immigrationChanges.html 

A: The provost’s office is working on plans for international students who may not be able to return to their home country in the summer. Efforts include housing and accommodating those who wish to take courses on campus if they unexpectedly need to stay in West Lafayette.

The following information may be of use:

Summer courses

Purdue is offering more than 700 different classes this summer to help students speed time to graduation. We encourage impacted students to talk with their academic advisor about summer options prior to registering. Open registration for Summer 2020 began on March 2.

Study away in the United States

Students with a 3.00 or higher GPA are eligible to earn 3 credit hours for studying away at any location across the United States by enrolling in HONR 29900: Exploring Space. Every accepted student will receive a $1,000 Summer Internship Plus Scholarship to help with tuition and fees. 

Undergraduate research

Students are encouraged to speak with advisors and faculty if they are interested in undergraduate research.  OUR Scholars and Summer Stay provide opportunities for summer tuition assistance alongside an on-campus research experience.

EPICS

EPICS is a service-learning program in which teams of students partner with community organizations to address human, community, and environmental needs. Multiple projects are available for Summer 2020.

Summer housing options

Multiple housing contracts are available for students who need to stay on campus over the summer. Summer housing options can be viewed on the University Residences website. Questions about on-campus summer housing should be directed to ursummerhousing@purdue.edu.

Visa considerations

If you are enrolled in at least 12 credit hours for Spring 2020 and you will enroll for Fall 2020, you may complete any combination of online or on-campus courses during Summer 2020.

If you are graduating in May or August, or have questions about how summer classes may impact your visa, please contact International Students and Scholars at 765-494-5770 or email ISS@purdue.edu.

A: Educational Testing Service has announced, due to closed testing centers in many parts of the world, a solution for both the TOEFL iBT and GRE General Test. These tests  may be taken at home (in selected countries) until test centers can reopen.  More information about these tests can be found at the following Websites: 

A: An email request should be made to the department to which you are admitted. This request should contain the reason for your deferral along with the term you are wishing to defer to. The department must approve the request first and then forward to the Graduate School for processing. You are eligible to defer from one semester up to one year.

A: Those who are in this situation should contact International Students and Scholars at iss@purdue.edu or 765-494-5770.

A: Those who are in this situation should contact International Students and Scholars at iss@purdue.edu or 765-494-5770. 

A: Those who are in this situation should contact International Students and Scholars at iss@purdue.edu or 765-494-5770.

 

 

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Faculty and student research

A: For guidance, please visit https://www.purdue.edu/research/covid-19/

A: Purdue is organizing an effort to ensure that its inventory of personal protective equipment (PPE), such as goggles, face shields, surgical/procedural masks and shoe coverings, is being directed to where the need is the greatest. More information on how to participate is here

A: This website is the best place to start for guidance from various agencies and associations. 

A: The following information is available from the Graduate School:

Q: What should I do if I feel pressured to come into work sick, or otherwise ignore social distancing protocols such as 6ft distance / sanitizing / sticking to "skeleton crew" lab shifts? How should I report this?

We would expect something like this to be rare, if it happens at all, but if it does, you should report it. First, report it to the Department Head or Chair of the Departmental Graduate Committee so they can take action on your behalf. Another option is to report anonymously to the Purdue Hotline (Purdue.edu/hotline). Graduate education related issues reported to the hotline will come to the Graduate School, where we can investigate. We know that you might be worried about retaliation, but be assured, it will not be tolerated. Retaliation could be anything from not responding to emails, hindering your academic progress, or other things that negatively affect you. If you are not sure whether something could be perceived as retaliatory, contact your department head or the Graduate School.

Q: All of my committee is working remotely and I have a committee meeting or exam scheduled.  Currently the policy states “If the situation warrants, and it is agreeable with the members of the examining committee and the candidate, one member of the examining committee, or even the candidate, may participate in the examination via electronic media.” Do I have to delay my exam? Will there be any flexibility in the dates for the final exam and thesis deposit?

The Graduate School has relaxed this policy during Spring 2020 due to the COVID-19 emergency. We will not limit the number of members, including the student, that can participate via electronic media.

Friday, May 8, is the new deadline for both the final exam to be taken and deposits to be made for Spring 2020.  That is one week beyond the current deadline for deposits and two weeks beyond the current deadline for final examinations. Hopefully, this modification will help many degree candidates and examining committees. We may still be able to handle a few (case-by-case basis with Late Graduation Deadline Fee) who deposit after our new general deadline, but this would need to be through special request to the Graduate School Associate Dean Tom Atkinson.

Q: I had planned to take my preliminary examination during Spring 2020 or Summer 2020.  If I have to delay until Summer 2020 or Fall 2020 to take my preliminary examination due to COVID-19, do I still have to register for two academic sessions before the session in which I am eligible to take my final examination?

No, the Graduate School is relaxing this policy. If you are ready to take your final examination in the semester after, or two semesters after, you take your preliminary examination, you may do so.  In these situations, your department should notify, via supplemental note on the final exam request, the Graduate School’s Office of Graduate Records that you are ready to take your final examination and confirm that your examination has been impacted by COVID-19-related interruptions.  No additional review or approval is needed.  This option is available for students who take preliminary examinations during Summer 2020 or Fall 2020.  The Graduate School expects to see enrollment in research registration each session between the time of the preliminary examination and final examination.

Q: Can graduate students still be added to the list to graduate this spring, and if so, how?

Yes, between now and April 17, 2020, graduate students can still be added to the graduation list for Spring 2020. To be added, an email requesting the late addition to the candidate roster should be sent from the department to the Graduate School at gradweb@purdue.edu, and should include approvals from the major professor and the head or chair of the department. If approved by all, the $200 Late Graduation Deadline Fee would apply for the late add. 

Q: What if I am a currently enrolled new graduate student and am having trouble getting my required documents submitted to the Office of Graduate Admissions by the deadline requested?

All currently enrolled Spring 2020 students and newly admitted Summer 2020 students who have a Graduate School hold due to non-receipt of documents (transcripts, diplomas, English translations, etc.) listed as conditions of continued enrollment in their admission letter, now have an effective hold date of October 1, 2020.   There is nothing that you need to do. This change will allow you to register for Summer 2020 and Fall 2020 courses without submitting these documents.

Q: What should I do if COVID-19 has disrupted my research plans or progress toward graduation. How do I modify my Graduate Research Credit approved plans (typically 69800 and 69900)?

You are a vital part of the research community at Purdue and it possible that COVID-19 disruptions may slow or inhibit progress to your degree. We encourage all graduate students to have a conversation with their current research advisor to discuss how you might revise expectations for meeting graduate research credit grade requirements for spring semester and graduation research requirements while working remotely. You might need to adjust your deliverables on a project, or adjust your research proposal objectives.   

Q: I am currently registered in graduate level classes (50000 and 60000) and would like to change to a Pass/No Pass option. Will this be available and what are the associated dates to make this decision? 

  1. In general, faculty will assign letter grades as they normally would.  However, some deadlines that have already passed will be extended. Undergraduate and graduate students enrolled in graduate level classes (50000 and 60000 level) have the option to switch their grading modality to P/NP for any and all Spring 2020 classes through May 1 (Friday before finals).  
  2. The minimum threshold for a grade of “P”, for Spring 2020, in a graduate level class (50000 and 60000) is defined as a B- if the course is listed on the Plans of Study (POS). For non- plan of study courses, the student could elect P/N grad option and earn a P for C- or higher.  P/NP grades will be allowed on the POS for Spring 2020 semester only.
  3. Graduate students have the option to drop any and all Spring 2020 classes, with academic advisor approval, until the last Friday of classes (May 1, 2020), provided it does not risk your student visa or aid status. International students should take into consideration registration minimums if they decide to drop any classes.  International graduate students who hold a graduate staff appointment must enroll in a minimum of six credits or research hours; international graduate students who do not hold a graduate staff appointment must enroll in a minimum of eight credits or research hours; and international undergraduate students must enroll in a minimum of 12 credit hours. Domestic graduate students with a graduate staff appointment must be enrolled in three credits of 50000 or 60000 level coursework or research registration.
  4. No graduate students will be moved onto academic probation nor will any be dropped for academic deficiency from the university for reasons of “not in good academic standing” at the end of the Spring 2020 semester.  These changes in Continued Good Standing will resume with the results of the Fall 2020 semester.  However, students can return to Continued Good Standing with their Spring 2020 GPA. The Graduate School will not request departments to asses graduate students who earn a second (or more) consecutive “U” grade in research at the conclusion of the Spring 2020 semester only.  

Q: I am a graduate student and need to come to campus to check on an experiment or assist in teaching an online class, where can I park?  Are existing parking restrictions in place for graduate students?

If you can work from home you should, but if you need to come to campus, and have a vehicle, we are providing temporary parking permits to assist current circumstances. The temporary permit will allow parking in the B and C lots. Parking Services will communicate when this permit expires. If you have a current parking permit but new arrangements require other parking options, please contact Parking Services.  If you don’t have a current parking permit, submit an application on the Parking Portal (https://purdue.t2hosted.com/Account/Portal) under “Special Permit Requests,” and then “Graduate Student Spring 2020 Permit.” Please direct any questions to Parking Services by emailing parking@purdue.edu. We hope that this will allow you to safely come to campus without the worrying about getting to your lab or office. Remember, if you come, please continue to practice safe distancing protocols. 

 

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Admitted and prospective students

A: The Office of Admissions has canceled all campus daily visits and admitted student programs through May 2. 

Several online/virtual events are available for admitted students to become familiar with campus and engage with campus representatives in the meantime.

Please note that our ability to receive in-person visitors is limited.

A: Purdue's deposit deadline has been extended to June 1

A: Yes. The deadline to accept Honors College admission is now June 1. 

A: Yes. The contract deadline has been exteded to June 5. 

A: No. Purdue will not make any changes to its AP policy. Scores earned of a 3, 4 or 5 on the test this year will be considered the same as always. See Purdue's complete AP policy here: https://www.admissions.purdue.edu/transfercredit/collegeboardap.php.  

A: Our ability to receive in-person visitors is limited.

We encourage families at this time to engage with our staff and the campus virtually. There will be no tour or formal presentation offered by the Office of Admissions. You can also download the Purdue Guide app in the App Store or Google Play Store for a campus map and dining locations across campus.

 

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Please send additional questions to ehps@purdue.edu.

 

Recent Messages

Update for faculty and staff from Vice President for HR Bill Bell (March 25, 2020)

A video message for faculty and staff from President Daniels (March 25, 2020)

Guidance for researchers (UPDATED; March 24, 2020)

Message to students regarding grading and drop modifications for the spring semester (March 24, 2020)

Additional guidance for students from Dean of Students Dr. Katie (March 23, 2020)

Additional guidance for faculty and staff from Vice President for HR Bill Bell (March 23, 2020)

Things for Students to Know from Dean of Students Dr. Katie (March 22, 2020)

COVID-19 updates for faculty and staff (March 22, 2020)

A video message for students from President Daniels (March 22, 2020)

Information for Student Workers and Student Supervisors (March 20, 2020)

Updates for students in University Residences (March 20, 2020)

Updates for faculty and staff from President Daniels and Provost Akridge (March 19, 2020)

Additional guidance for Purdue researchers from EVPRP Theresa Mayer (March 19, 2020)

Additional information for students in University Residences (March 17, 2020)

Commencement announcement from President Daniels (March 17, 2020)

COVID-10 Update: Remote learning to continue through end of semester (March 16, 2020)

Update for faculty and staff from Jay Akridge and Chris Ruhl (March 15, 2020)

Update for faculty and staff from Vice President for Human Resources (March 13, 2020)

Memo to researchers from EVPRP Theresa Mayer and Dean Linda Mason (UPDATED; March 16, 2020)

Message from University Senate chair Cheryl Cooky (March 13, 2020)

COVID-19 update from Provost Akridge (March 12, 2020)

Update for graduate students from Dean Linda Mason (March 12, 2020)

A personal message to students from President Daniels (March 11, 2020)

PFW: COVID-19 guidance from Chancellor Elsenbaumer (March 11, 2020) 

PNW: COVID-19 update from Chancellor Keon (March 11, 2020)

COVID-19 Update from President Daniels and Provost Akridge (March 10, 2020)

Spring break 2020 safety information (March 6, 2020)

Purdue suspends all international study abroad spring break programs (March 5, 2020)

Coronavirus preparation update from President Daniels and Provost Akridge (March 2, 2020)

Purdue suspends university-sponsored travel to additional countries (February 26, 2020)

Coronavirus monitoring guidelines (February 4, 2020)

Purdue suspends travel to China (February 1, 2020)

University monitoring novel coronavirus; no reported campus cases (January 24, 2020)

 

Resources

Learning Remotely Quick Start Guide

Spring move out information

ITaP resources for working remotely

Purdue Convocations cancellations

No handshaking flyer (PDF)

Purdue University Student Health Service

Counseling and Psychological Services

Purdue Integrated Emergency Management Plan

Public Health Emergency Plan

Office of the Dean of Students

International Students and Scholars

Centers for Disease Control and Prevention

U.S. State Department travel advisories

Tippecanoe County Health Department

Johns Hopkins University COVID-19 map


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