Reminder: Reportable Outside Activities disclosure required for 2023-24

Faculty and staff are reminded to disclose their Reportable Outside Activities for the current fiscal year, which began July 1 and ends June 30, 2024, through the online reporting system. The online system is located on the Employee Portal and here.

All exempt faculty and staff whether part time or full time are required to disclose and obtain approval before they engage in any Reportable Outside Activities. At the beginning of each fiscal year, employees also must report all activities in which they continue to participate, even if previous approval was granted. If an individual completed a form for activities in the 2022-23 fiscal year, that information will prepopulate the current fiscal year’s disclosure form and may be revised as necessary.

Faculty and staff report outside activities in accordance with the Conflicts of Commitment and Reportable Outside Activities (III.B.1) policy, which is available here.

Faculty and staff are reminded that Reportable Outside Activities include, but are not limited to, any type of faculty or administrative appointment at another university, including honorary, visiting, tenured, tenure track, adjunct, contract, paid and unpaid appointments.Faculty and staff may be subject to appropriate discipline if they:

1. Fail to submit a Reportable Outside Activity Form for any Reportable Outside Activity.
   
2. Submit an incomplete, misleading or inaccurate Reportable Outside Activity Form.
   
3. Engage in any Reportable Outside Activity without the written permission of their unit head or the university’s outside activitiesofficer, or after such permission has been withdrawn.
   
4. Fail to submit an amended Reportable Outside Activity Form if the scope or nature of a Reportable Outside Activity changes.
   
5. Otherwise violate any of the provisions in that policy.

Faculty and staff who fail to report or receive approval for their Reportable Outside Activities may also be subject to penalties under Indiana law prohibiting ghost employment.

To assist faculty and staff in determining what needs to be reported, the Office of the Vice President for Ethics and Compliance provides a list of frequently asked questions.