Procurement Services Organizational Project Underway
To: Executive Vice Presidents, Chancellors, Vice Presidents, Vice Chancellors, Vice Provosts, Deans, Directors, and Heads of Schools, Divisions, Departments and Offices
From: Rob Wynkoop, senior director of Auxiliary Services
Date: July 12, 2019
Re: Procurement Services Organizational Project Underway
Purdue University Procurement Services has been undergoing an organizational transformation that will continue over the course of the next few weeks.
In alignment with the Transform Purdue initiative, Procurement Services recognized that we could make improvements for you, our customers, by changing business processes through streamlining and simplifying procurement. Our aim is to make Procurement Services a more customer-focused, strategic sourcing operation that provides value-added activities at every step of the procurement timeline.
To achieve this goal, our organization structure is changing. We now have a Strategic Sourcing team dedicated to department-specific procurements and a Category Management team dedicated to university-wide procurements. Our new Training department will also reach out to your organizations to schedule procurement-related training sessions in the near future. A summary of the new organization is below for your reference.
|
TEAM |
RESPONSIBILITY / FUNCTIONAL AREA HIGHLIGHTS |
|
Procurement Leadership |
· Includes the Director of Procurement and the Assistant Director of Procurement, who will also serve as an operations manager for the organization · Serves as the “face of the department” and oversees all communication with internal and external stakeholders |
|
Strategic Sourcing |
· Develops and manages the annual sourcing plan for Procurement Services · Completes department-specific procurements · Organizes client departments into portfolios for staff assignment and best in class customer service |
|
Category Management |
· Completes the entire procurement lifecycle of all contracts with University-wide impact from planning, solicitation drafting and execution through contract and vendor management · Organizes procurements and contracts into portfolios for staff assignment and best in class customer service |
|
Supplier Diversity |
· Continues to develop relationships with minority-owned and women-owned businesses and monitors their utilization rates across contracts |
|
Legal |
· Provides legal guidance for procurement and contracts to the organization and departments · Manages assigned negotiations to contract · Reviews and approves/rejects contracts within their delegated authority (for form and legality) |
|
Systems |
· Manages all electronic systems within Procurement Services’ purview while serving as technical and functional experts for Procurement Services and the University |
|
Training |
· Develops and manages all aspects of the Procurement Services training program · Collaborates with subject matter experts to develop training materials · Trains internal and external staff on procurement and purchasing policies and procedures |
|
Travel and Credit Card Services |
· Manages the travel and credit programs · Consults Procurement leadership on vision and strategy for new travel and credit card programs and policies · Continues to troubleshoot related issues, process card applications and distribute AP checks and credit cards |
One of the first contracts to be executed under the new organization is a system-wide furniture contract that will generate significant savings for the University. This contract is the result of a collaboration between the Strategic Sourcing and Category Management teams and is symbolic of the focus and results of our new organization will cultivate.
We are committed to delivering procurement services in a professional, customer-focused manner, and if additional communications are needed as a result of this transition, we will share them in a timely manner.
Please direct all questions and concerns to Jessica Robertson, Director of Procurement, at (765) 496-1039 or robertson@purdue.edu.