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Facilities and Safety

Campus Security and Crime Statistics (IV.A.2)

Volume IV: Facilities and Safety
Chapter A: Safety
Responsible Executive: Executive Vice President for Business and Finance and Treasurer
Responsible Office: Office of the Vice President for Physical Facilities
Date Issued: January 31, 2000
Date Last Revised: November 18, 2011

TABLE OF CONTENTS

Statement of Policy
Reason for This Policy
Individuals and Entities Affected by This Policy
Who Should Know This Policy
Exclusions
Website Address for This Policy
Contacts
Definitions
Responsibilities
Procedures
Related Documents, Forms, and Tools
History and Updates
Appendix

STATEMENT OF POLICY

Purdue University strives to provide a safe and secure Campus environment to students, faculty, staff, and visitors. To promote the safety and security of our University community, the University has developed and supports numerous programs and activities relating to crime awareness, crime education, and crime prevention. Additionally, the University’s policies and procedures prohibit violence in the workplace (policy IV.A.3, Violent Behavior), drugs and alcohol in the workplace and on Campus (Executive Memorandum No. C-44, Alcohol- and Drug-Free Campus and Workplace Policy), and possessing or storing firearms or other weapons in University facilities (policy IV.B.1, Regulations Governing the Use and Assignment of University Facilities). The University also maintains a professionally trained police force at each of its Campuses.

Based upon the University’s commitment to providing students, faculty, staff, and visitors with a safe and secure Campus environment and its obligations under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Higher Education Opportunity Act, the vice president for physical facilities at the West Lafayette Campus and the vice chancellors responsible for Campus security at the regional Campuses are charged with the responsibilities of developing, disseminating, administering, and updating procedures to comply with the Clery Act and the Higher Education Opportunity Act.

REASON FOR THIS POLICY

To make Campuses safer by ensuring that students, employees, and visitors are informed about Campus safety and security.

To comply with federal laws regarding Campus safety, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Higher Education Opportunity Act. 

INDIVIDUALS AND ENTITIES AFFECTED BY THIS POLICY

All University Community Members
Prospective Students
Prospective Employees

WHO SHOULD KNOW THIS POLICY

President
Chancellors
Vice Presidents
Vice Provosts
Vice Chancellors
Deans
University Police Officers
Faculty
Staff
Students
All University Community Members

EXCLUSIONS

There are no exclusions to this policy.

WEBSITE ADDRESS FOR THIS POLICY

www.purdue.edu/policies/facilities-safety/iva2.html

CONTACTS

Subject Contact Telephone E-mail/Web Address
Policy Clarification Senior Director, Environmental Health and Public Safety (765) 494-7504 ehps@purdue.edu
Request a Copy of the Annual Security and Fire Safety Report Calumet Campus Police Department (219) 989-2220 webs.calumet.purdue.edu/police/
Fort Wayne Campus Police Department (260) 481-6827 www.ipfw.edu/police/
North Central Campus Police Department (219) 785-5220 www.pnc.edu/pd/
West Lafayette Campus Police Department (765) 494-8221 www.purdue.edu/police/

DEFINITIONS

Campus
Any building or property owned or controlled by the University within the same reasonably contiguous geographic area of the University and used by the University in direct support of, or in a manner related to, the University's educational purposes, including residence halls; and property within the same reasonably contiguous geographic area of the University that is owned by the University but controlled by another person, is used by students, and supports institutional purposes (such as a food or other retail vendor).

Campus Security Authority
A Campus law enforcement unit; an individual or organization specified in the University’s statement of Campus security policy as the individual or organization to whom students and employees should report criminal offenses; and an official of the University, who has significant responsibility for student and Campus activities, but does not have significant counseling responsibilities.

Drug-related Violations
Violations of Indiana and local laws relating to the unlawful possession, sale, use, growing, manufacturing, and making of narcotic drugs. The relevant substances include: opium or cocaine and their derivatives (morphine, heroin, codeine); marijuana; synthetic narcotics (Demerol, methadones); and dangerous non-narcotic drugs (barbiturates, benzedrine).

Fire-related Death
Any instance in which a person is killed as a result of a fire, including death resulting from a natural or accidental cause, while involved in fire control, attempting rescue, or escaping from the dangers of a fire; or any instance in which a person dies within one year of injuries sustained as a result of a fire. The term “person?may include students, employees, visitors, firefighters, or any other individuals.

Fire-related Injury
Any instance in which a person is injured as a result of a fire, including an injury sustained from a natural or accidental cause, while involved in fire control, attempting rescue, or escaping from the dangers of the fire. The term “person?may include students, employees, visitors, firefighters, or any other individuals.

Liquor Law Violations
The violation of laws or ordinances prohibiting: the manufacture, sale, transporting, furnishing, or possession of intoxicating liquor; maintaining unlawful drinking places; bootlegging; operating a still; furnishing liquor to a minor or intemperate person; using a vehicle for illegal transportation of liquor; drinking on a train or public conveyance; and all attempts to commit any of the aforementioned. (Drunkenness and driving under the influence are not considered Liquor Law Violations under this policy.)

Non-campus Building or Property
Any building or property owned or controlled by the University that is used in direct support of, or in relation to, the University's educational purposes, is used by students, and is not within the same reasonably contiguous geographic area of the University; and any building or property owned or controlled by a student organization recognized by the University.

Prospective Employee
An individual who has contacted the University for the purpose of requesting information concerning employment with that institution.

Prospective Student
An individual who has contacted the University requesting information concerning admission to that institution. 

Public Property
All public property that is within the same reasonably contiguous geographic area of the University, such as a sidewalk, a street, other thoroughfare, or parking facility, and is adjacent to a facility owned or controlled by the University if the facility is used by the University in direct support of, or in a manner related to, the University's educational purposes.

Purdue University or University
Any Campus, unit, program, association, or entity of Purdue University, including but not limited to Indiana University-Purdue University Fort Wayne, Purdue University Calumet, Purdue University North Central, and Purdue University West Lafayette, Purdue Cooperative Extension Service, and Purdue College of Technology Statewide.

Test
Regularly scheduled drills, exercises, and appropriate follow-through activities, designed for assessment and evaluation of emergency plans and capabilities. 

Weapons Possession
The violation of laws or ordinances dealing with weapon offenses, regulatory in nature, such as: manufacture, sale, or possession of deadly weapons; carrying deadly weapons, concealed or openly; furnishing deadly weapons to minors; aliens possessing deadly weapons; and all attempts to commit any of the aforementioned.

RESPONSIBILITIES

Vice President for Physical Facilities (West Lafayette) and Vice Chancellors Responsible for Campus Security (Regional Campuses)
Distribute the Annual Security and Fire Safety Report as outlined in section I of the  Procedures.

Make an annual report to Secretary of Education.

Develop, disseminate, administer, and update procedures to comply with the Clery Act and the Higher Education Opportunity Act.

Campus Police
Gather crime statistics that must be reported in the Annual Security and Fire Safety Report

Prepare a daily crime log and make a crime log available to the public.

Purdue Fire Department (West Lafayette) and Purdue Police Department Chiefs (Regional Campuses)
Gather fire safety statistics that must be reported in the Annual Security and Fire Safety Report

Prepare a daily fire log and make a fire log available to the public.

PROCEDURES

  1. Annual Security and Fire Safety Report
    1. Current Students and Employees: The vice president for physical facilities (West Lafayette) and the vice chancellors responsible for security (regional Campuses), or their designees, will distribute, by October 1 of each year, an Annual Security and Fire Safety Report to all current students and employees of their respective Campuses. The report will be distributed to each individual by U.S. mail, Campus mail, electronic mail, or through publications provided directly to each individual.
    2. Prospective Students and Employees: Notice of the Annual Security and Fire Safety Report’s availability, including a description of the Report's contents, and the opportunity to request a copy of the report will be provided to Prospective Students and Employees. The report will be provided upon request to all Prospective Students and Prospective Employees.
    3. Contents of the Annual Security and Fire Safety Report: The Annual Security and Fire Safety Report will contain at least the following information regarding each Campus’s security and fire policies and statistics.
      1. Campus Policies Regarding Criminal Actions and Emergencies: A statement of current Campus policies regarding procedures and facilities for students and others to report criminal actions or other emergencies occurring on Campus and policies concerning the Campus’s response to such reports, including:
        1. Policies for making timely warning reports to members of the Campus community regarding the occurrence of crimes described in paragraph I.C.12 below;
        2. Policies for preparing the annual disclosure of crime statistics; and
        3. A list of the titles of each person or organization to whom students and employees should report the criminal offenses described in paragraph I.C.12 below for the purpose of making timely warning reports and the annual statistical disclosure.
        4. A disclosure of whether the University has any policies or procedures that allow victims or witnesses to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics, and, if so, a description of those policies and procedures.
      2. Campus Security and Access Policies: A statement of current policies concerning security and access to Campus facilities, including Campus residences, and security considerations used in the maintenance of Campus facilities.
      3. Campus Policies Concerning Law Enforcement: A statement of current policies concerning Campus law enforcement, including:
        1. The enforcement authority of Campus police, including their working relationship with Indiana and local police agencies and their authority to make lawful arrests;
        2. Policies that encourage accurate and prompt reporting of all crimes to the Campus police and appropriate police agencies; and
        3. Procedures, if any, that encourage professional counselors, if and when they deem it appropriate, to inform the individuals they are counseling of any procedures to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics.
      4. Security Programs Offered to Students and Employees: A description of the type and frequency of programs designed to inform students and employees about Campus security procedures and practices and to encourage students and employees to be responsible for their own security and the security of others.
      5. Crime Prevention Programs: A description of programs designed to inform students and employees about the prevention of crimes.
      6. Monitoring Criminal Activity at Off-Campus Student Organizations: A statement of policy concerning the monitoring and recording through local police agencies of criminal activity at off-campus student organizations that are recognized by the University and that are engaged in by students attending the University, including those student organizations with off-campus housing facilities.
      7. Alcohol and Drug Policies: A statement of policy regarding:
        1. The possession, use, and sale of alcoholic beverages and enforcement of Indiana underage drinking laws;
        2. The possession, use, and sale of illegal drugs and enforcement of Federal and Indiana drug laws;
        3. A description of any drug or alcohol abuse education programs as required under 20 U.S.C. ?145g; and
        4. A description of the University’s Alcohol- and Drug-Free Campus and Workplace Policy, Executive Memorandum No. C-44.
      8. Sexual Assault Programs and Procedures: A statement of policy regarding Campus sexual assault programs designed to prevent sex offenses, including:
        1. A description of educational programs to promote the awareness of rape, acquaintance rape, and other forcible and non-forcible sex offenses;
        2. Procedures students should follow if a sex offense occurs, including who should be contacted, the importance of preserving evidence for the proof of a criminal offense, and to whom the alleged offense should be reported;
        3. Information about a student's options to notify proper law enforcement authorities, including Campus police and local police, and a statement that University personnel will assist the student in notifying these authorities, if the student requests such assistance;
        4. Notification to students of existing on- and off-campus counseling, mental health, or student services for victims of sexual offenses;
        5. Notification to students that the University will change a victim's academic and living situations after an alleged sex offense and of the options for those changes, if those changes are requested by a victim and are reasonably available;
        6. Sanctions the University may impose following a final determination of an on-campus disciplinary procedure regarding rape, acquaintance rape, or other forcible or non-forcible sex offenses; and
        7. Procedures for on-campus disciplinary action in cases of alleged sexual assault, which must include a clear statement that the accuser and the accused:
          1. Are entitled to the same opportunities to have others present during a Campus disciplinary proceeding and
          2. Will be informed of the outcome of any Campus disciplinary proceeding brought alleging a sexual assault.
      9. Sex and Violent Offender Registry: A statement advising the Campus community of the availability and location of the Indiana Sheriff’s Sex and Violent Offender Registry.
      10. Emergency Response and Evacuation Procedures: A statement of policy regarding emergency response and evacuation procedures. This statement must include:
        1. The procedures the University will use to immediately notify the Campus community upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on Campus;
        2. A description of the process the University will use to:
          1. Confirm that there is a significant emergency or dangerous situation on Campus;
          2. Determine the appropriate segment or segments of the Campus community to receive a notification;
          3. Determine the content of the notification; and
          4. Initiate the notification system;
        3. A statement that the University will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency;
        4. A list of the titles of each person(s) or organization(s) responsible for carrying out the actions described in paragraph 10.b above;
        5. The University’s procedures for disseminating emergency information to the larger community; and
        6. The University’s procedures to Test the emergency response and evacuation procedures on at least an annual basis, including:
          1. Tests that may be announced or unannounced;
          2. Publicizing its emergency response and evacuation procedures in conjunction with at least one Test per calendar year; and
          3. Documenting, for each Test, a description of the exercise, the date, time, and whether it was announced or unannounced.
      11. Missing Student Notification Policies and Procedures: A statement of policy regarding missing student notification procedures for students who reside in on-campus student housing facilities. This statement must:
        1. Indicate a list of titles of each person or organization to which students, employees, or other individuals should report that a student has been missing for 24 hours;
        2. Require that any missing student report must be referred immediately to the Campus police;
        3. Provide that each student living in an on-campus student housing facility may identify a contact person(s) whom the University will notify if the student is determined missing by the Campus police;
        4. Advise students that their contact information will be registered confidentially, that this information will be accessible only to authorized University officials, and that it may not be disclosed, except to law enforcement personnel in furtherance of a missing person investigation;
        5. Advise students that if they are under 18 years of age and not emancipated, the University must notify a custodial parent or guardian within 24 hours of the determination that the student is missing, in addition to any additional contact person designated by the student; and
        6. Advise students that unless a local law enforcement agency was the entity that made the determination that a student is missing, the University will notify the local law enforcement agency within 24 hours of the determination that the student is missing.
      12. Crime Statistics: Each Annual Security and Fire Safety Report will include crime statistics for the most recent calendar year and the two immediately preceding calendar years.

        The University must report statistics concerning the occurrence on Campus, in or on Non-campus Buildings or Property, and on Public Property for which data are available of the following criminal offenses reported to Campus police or local police agencies:
        1. Criminal homicide: murder, non-negligent, and negligent manslaughter;
        2. Sex offenses, forcible and non-forcible;
        3. Robbery;
        4. Aggravated assault;
        5. Burglary;
        6. Motor vehicle theft;
        7. Arson;
        8. Arrests or persons referred for Campus disciplinary action for Liquor Law Violations, Drug-related Violations, and Weapons Possession;
        9. The crimes (a) through (g) above, in which the evidence suggests the victim was intentionally selected because of the actual or perceived race, gender, religion, sexual orientation, ethnicity, or disability of the victim that was reported to Campus police or local police agencies;
        10. The crimes of larceny-theft, simple assault, intimidation, and destruction/damage/vandalism of property in which the evidence suggests the victim was intentionally selected because of the actual or perceived race, gender, religion, sexual orientation, ethnicity, or disability of the victim; and
        11. Crimes involving bodily injury to any person in which the evidence suggests the victim was intentionally selected because of the actual or perceived race, gender, religion, sexual orientation, ethnicity, or disability of the victim.

          The crimes described in paragraphs (i), (j) and (k) above will be reported by category of prejudice.

        The statistics in this section will be reported according to the location of the crime as follows:

        1. On Campus,
        2. In or on a Non-campus Building or Property,
        3. On Public Property, and
        4. In dormitories or other residential facilities for students on Campus.

        The statistics in this section will be reported for the calendar year in which the crime was reported to a Campus Security Authority.

      13. Fire Safety Policies and Procedures: Each Annual Security and Fire Safety Report must include the following fire safety policy information:
        1. A description of each on-campus student housing facility fire safety system;
        2. The number of fire drills held during the previous calendar year;
        3. The University’s policies or rules on portable electrical appliances, smoking, and open flames in a student housing facility;
        4. The University’s procedures for student housing evacuation in the case of a fire;
        5. The policies regarding fire safety education and training programs provided to the students and employees, including a description of the procedures that students and employees should follow in the case of a fire;
        6. A list of the titles of each person or organization to which students and employees should report that a fire occurred.
        7. Plans for future improvements in fire safety, if known as of the date of the Annual Security and Fire Safety Report.

      14. Fire Statistics: Each Annual Security and Fire Safety Report will include fire safety statistics for each on-campus student housing facility for the most recent calendar year and the two immediately preceding calendar years. The University must report statistics concerning:
        1. The number of fires and the cause of each fire;
        2. The number of individuals who received Fire-related Injuries that resulted in treatment at a medical facility, including at the Purdue University Student Health Center;
        3. The number of Fire-related Deaths ; and
        4. The value of property damage caused by a fire.
  2. Reporting Crimes to the Campus Community

    To ensure the safety of the Campus community, the vice president for physical facilities (West Lafayette) and the vice chancellor responsible for Campus security (regional Campuses), or their designees, will make timely reports to the Campus community regarding crimes that are:

    1. Listed in section I.C.12. above;
    2. Reported to Campus police or local police agencies; and
    3. Considered by the vice president for physical facilities or the vice chancellor, or their designees, to be a threat to students and employees.

    The decision whether to report a crime to the Campus community must be based upon the facts surrounding the crime including, but not limited to, the nature of the crime, the continuing danger to the Campus community, and the possible risk of compromising law enforcement efforts.

    If there is an immediate threat to the health or safety of students or employees occurring on Campus (as described in section I.C.10 above), the University will follow its emergency notification procedures. If emergency notification procedures are executed, a timely warning is not required based on the same circumstances; however, adequate follow-up information will be provided to the Campus community as needed.

  3. Crime Log

    Campus police will make, keep, and maintain a daily log, written in a form that can be easily understood, recording all crimes reported to Campus police. The log must include the following information:

    1. The nature, date, time, and general location of each crime; and
    2. The disposition of the complaint, if known.

    Campus police will record crimes in the daily log within two business days of the report of the crime to the Campus police, and will record any new information about a log entry within two business days after the information becomes available to Campus police.

    Generally, log entries will be open to public inspection within two business days of the initial report being made to Campus police. However, the vice president for physical facilities (West Lafayette) or the vice chancellor responsible for security (regional Campuses), or their designees, may withhold information from the log under any of the following circumstances:

    1. Where the law prohibits the University from releasing the information,
    2. Where releasing the information would jeopardize the confidentiality of the victim, or
    3. Where there is clear and convincing evidence that releasing the information would:
      1. Jeopardize an ongoing criminal investigation,
      2. Jeopardize the safety of an individual,
      3. Cause a suspect to flee or evade detection, or
      4. Result in the destruction of evidence.

    The individual with the responsibility for determining whether information will be withheld from the log will document in writing the basis for withholding information from the log and he or she will maintain a copy of the documentation in a secure file. The withheld information must be disclosed once the adverse effects described in paragraphs III.C.1-C.4 are no longer likely to occur. 

    Log entries for the most recent 60-day period must be available for public inspection during normal business hours. Logs older than 60 days must be made available within two business days of a request for public inspection.

  4. Gathering Crime Statistics—Campus Police

    Campus Security Authorities: The Campus police department will be responsible for gathering the crime statistics that must be reported in the Annual Security and Fire Safety Report (See section I.C.12 above). Campus police will develop a written procedure for gathering the statistics. Campus police will also implement safeguards to prevent double counting.

    Local Police Agencies: The Campus police department will be responsible for making good faith efforts to gather crime statistics from local police agencies, which must be reported in the Annual Security Report (See section I.C.12). Any such efforts will be documented in writing.

  5. Fire Log

    Purdue Fire Department (West Lafayette), and the Purdue police chiefs (regional Campuses) will make, keep, and maintain a daily log, written in a form that can be easily understood, recording all fires that occurred in an on-campus student housing facility. The log must include the nature, date, time, and general location of each fire. 

    Fires will be recorded in the daily log within two business days of the report of the fire to the Purdue Fire Department (West Lafayette) or Purdue Police Department (regional Campuses), and any new information about a log entry will be recorded within two business days after the information becomes available to the Purdue Fire Department (West Lafayette) or the Purdue Police Department (regional Campuses).

    Log entries for the most recent 60-day period must be available for public inspection during normal business hours. Logs older than 60 days must be made available within two business days of a request for public inspection.

  6. Annual Report to the Secretary of Education

    The vice president for physical facilities (West Lafayette) or the vice chancellor responsible for security (regional Campuses), or their designees, will submit annually the crime statistics listed in paragraph I.C.12 and the fire statistics listed in paragraph I.C.14 to the United States Secretary of Education.

  7. Questions

    Questions regarding these procedures may be directed to the vice president for physical facilities (West Lafayette) or the vice chancellor responsible for security (regional Campuses).

RELATED DOCUMENTS, FORMS, AND TOOLS

Policy IV.A.3, Violent Behavior:
www.purdue.edu/policies/facilities-safety/iva3.html

Executive Memorandum No. C-44, Alcohol- and Drug-Free Campus and Workplace Policy:
www.purdue.edu/policies/facilities-safety/c-44.html

Policy IV.B.1, Regulations Governing the Use and Assignment of University Facilities:
www.purdue.edu/policies/facilities-safety/ivb1.html

West Lafayette Fire Department Website:
www.purdue.edu/fire/

HISTORY AND UPDATES

November 18, 2011: Policy number changed to IV.A.2 (formerly I.2.2) and website address updated. Links to other policies also updated throughout.

July 1, 2010 : This policy supersedes Executive Memorandum No. C-49, Campus Crime Statistics and Security Policy and Procedure, dated January 31, 2000.

APPENDIX

There are no appendices to this policy.