Volume IV: Facilities and Safety Chapter B: Use of Facilities Issuing Office: Executive Vice President and Treasurer Responsible Officer: Executive Vice President and Treasurer Responsible Office: Environmental Health and Public Safety Originally Issued: August 1, 2004 Most Recently Revised: November 18, 2011
Statement of PolicyReason for PolicyWho Should Know This PolicyContactsDefinitionsProceduresHistory
The placement of posters, notices, flyers or other similar materials on any permanent University structures (e.g. buildings, utility poles, lamp posts, fountains, fixed trash containers, benches, trees, sidewalks, etc.) or any other area not specifically designated by the University as appropriate for posting is prohibited.
The University offers many specifically designated posting areas in and around University Facilities. Some of these areas are dedicated to official University business and include postings that are required by federal and state law (e.g. wage and hour, EEOC, and OSHA postings). These areas may not be used for non-official University business under any circumstances. Before using a bulletin board in any University building, a person must obtain the approval of the Building Deputy and post only in accordance with the established posting policies and procedures for that building, if any.
The University also provides various designated Public Bulletin Boards and Kiosks in or around University Facilities. Only recognized student organizations, University departments, schools, divisions or offices, students and staff members can post in or around University Facilities. All Commercial posting by off-campus businesses, organizations, entities and individuals is prohibited unless sponsored by a Recognized Student Organization or a University department, school, division, office or Recognized Employee Organization.
The placement of posters, notices, flyers or other similar materials on sidewalks is prohibited. Posting of information on sidewalks is limited to washable (water soluble) chalk. The use of oil-based and aerosol (spray) chalk / paint is strictly prohibited. Chalking is limited to sidewalk areas (no chalking on brick pavers) that are exposed daily to the elements and prohibited from all vertical surfaces. Chalk messages must comply with all applicable University regulations for posted materials.
Posted materials must clearly promote the activity publicized and the sponsoring university organization as its primary message, rather than the commercial advancement of the non-university affiliated entity or product. The expiration date on all printed materials for posting will be a maximum of one week from the date of approval. It is the responsibility of the party receiving approval to post and remove and recycle their materials in accordance with this policy. No materials may be placed over the materials of other groups.
The content of all posted items must comply with University regulations and all applicable local, state and federal laws. The content of posted items may not be libelous, slanderous, obscene or incite violence.
The University recognizes the need to provide students an avenue to post and advertise events and information for their various activities. The University also takes its role as a steward of the environment seriously. This includes balancing the overall aesthetic appearance of campus with the need for student information sharing. Therefore, this policy has been developed to provide guidelines and procedures by which students, employees, and other individuals, groups and organizations can post materials at various specifically designated areas in or around University Facilities.
Any violations of this policy or any specific building posting policy by a student or student organization will be forwarded to the Office of the Dean of Students for disciplinary action. Any staff member violations will be handled through appropriate administrative channels. Any violations by a commercial / off-campus organization will be addressed by the Senior Director of Buildings and Grounds. Posters and chalkings displayed in violation of the posting policy will be removed by employees of the Buildings & Grounds department.
Procedures, if any, for posting at specific buildings can be obtained from the Building Deputy.
November 18, 2011: Policy number changed to IV.B.2 (formerly I.4.3).
October 13, 2008: Prior to October 2008, this policy was included as an appendix to policy I.4.1, Regulations Governing the Use and Assignment of University Facilities.