Review of Administrative Officers (VI.F.3)

Volume ­­VI: Human Resources
Chapter F: Terms and Conditions of Employment
Responsible Executive: President
Responsible Office: Office of the President
Date Issued: July 1, 2002
Date Last Revised: March 1, 2024

TABLE OF CONTENTS

Contacts
Statement of Policy
Reason for This Policy
Individuals and Entities Affected by This Policy
Exclusions
Responsibilities
Definitions (defined terms are capitalized throughout the document)
Related Documents, Forms and Tools
Website Address for This Policy
History and Updates
Appendix

CONTACTS

STATEMENT OF POLICY

Administrative Officers are subject to Regular Review by their Supervisors on a periodic basis. The length of time between two consecutive Regular Reviews of an Administrative Officer may not exceed five years. The evaluation process is comprehensive by addressing all dimensions of the administrator's responsibilities and considering input from all appropriate constituencies related to these responsibilities.

Administrative Officers will ensure that formal Regular Review processes are in place for their staff consistent with this policy.

Each Administrative Officer and their Supervisor determines the procedures for conducting the Regular Reviews. The Administrative Officers reporting to the President attend to the need for consistency of these procedures across the various administrative units within their supervision. These procedures require approval by the President.

Any deviation from this policy requires approval by the President and the Board of Trustees.

REASON FOR THIS POLICY

Administrative Officers in academic and non-academic units are reviewed by their Supervisors who assess their performance on an annual basis to recognize accomplishment, provide feedback for improvement, and determine compensation. However, based on the diverse characteristics of these units and their operations, the scope and comprehensiveness of the annual review process vary widely.

This policy formalizes a Regular Review of Administrative Officers to be conducted periodically by their Supervisors. These Regular Reviews assess effectiveness in meeting strategic goals and administrative expectations and provide constructive observations and guidance for improvement. The Regular Reviews also is instrumental in guiding professional growth and development.

INDIVIDUALS AND ENTITIES AFFECTED BY THIS POLICY

• President
• Provost
• Chancellors
• Vice Presidents
• Vice Provosts
• Deans
• Directors/Department Heads/Chairs
• Direct Reports for all preceding officers

EXCLUSIONS

This policy does not cover:

• Faculty not in Administrative Officer positions
• Staff not in Administrative Officer positions
• Temporary staff
• Graduate student staff members

RESPONSIBILITIES

Supervisor

• Create and conduct periodic Regular Review of all Administrative Officers.
• Maintain record of Regular Reviews. Provide the written Regular Review to the Administrative Officer and place a copy in the Administrative Officer's University personnel file in order to maintain the confidentiality of the Regular Review process.
• Forward written summaries of Regular Reviews to the President.

DEFINITIONS

All defined terms are capitalized throughout the document. Refer to the central Policy Glossary for additional defined terms.

Administrative Officer
Individuals in both academic and non-academic units who hold the title of Provost, Chancellor, Executive Vice President, Senior Vice President, Vice President, Vice Provost, Vice Chancellor, Dean, Director, or Department Head.

Regular Review
Periodic assessment of Administrative Officers and their direct reports that evaluates effectiveness in meeting strategic goals and administrative expectations and provides constructive observations and guidance for improvement.

Supervisor
The individual to whom an Administrative Officer reports and who makes compensation recommendations for the Administrative Officer.

RELATED DOCUMENTS, FORMS AND TOOLS

None

WEBSITE ADDRESS FOR THIS POLICY

www.purdue.edu/policies/human-resources/vif3.html

HISTORY AND UPDATES

March 1, 2024: Policy reviewed. No substantive changes.

November 18, 2011: Policy number changed to VI.F.3 (formerly IV.14.3).

October 17, 2011: Contacts section updated.

July 1, 2002: This policy is the first to address a requirement for Regular Review of Administrative Officers.

APPENDIX

There are no appendices to this policy.