Project Delivery

Physical Facilities works with departments or colleges that have a construction need across all Purdue campuses. Department facility managers should follow the steps below to initiate a construction project.

Construction and structure concept of Engineer or architect meeting for project working with partner and engineering tools on model building and blueprint in working site, contract for both companies.

Campus Customers

Learn how to request work orders and initiate projects.

Department Facility Managers

Questions about the process? Contact Hyla Hudson at hnhudson@purdue.edu.

Starting a Project

Department facility managers should follow the steps below to initiate a construction project.

Construction concept, Hands of architect or engineer working for new project plan on blueprint, model building and engineering tools in working site.

STEP 1

Initiation

The client initiates a project or study estimate request

Clients should work through their designated departmental initiator and facility manager to initiate project or study estimate requests in the SAP Project Portfolio Manager (PPM) system. All projects require approval from the departmental facility manager and departmental financial director.

If there is a gift-funding component to a project, please work with the department’s assigned development officer to receive all necessary approvals.

Analyst working with computer in Business Analytics and Data Management System to make report with KPI and metrics connected to database. Corporate strategy for finance, operations, sales, marketing

STEP 2

Status

Clients should check the status of estimate requests

Clients should monitor the status of submitted estimate requests in the SAP-PPM system. Automated emails will be generated to the department facilities manager and individuals identified as the client contact when an estimate is completed.

Financial analysts analyze business financial reports on digital

STEP 3

Fund Project

Clients should provide funding details

After the estimate is complete, the departmental facility manager will change the status of the project to “Client Funded” in the SAP-PPM system. Funding information is input by departmental financial officer or director. The status is then changed to “Funding Approved” by the departmental financial director.

Construction concept, object of architect or engineer working for new project plan on blueprint, model building and engineering tools in working site.

STEP 4

Review

Physical Facilities reviews the funded request

  • Projects with costs estimated to be less than $2M
    • Less than or equal to $750,000: Physical Facilities Vice President
    • Greater than $750,000 but less than or equal to $1.25M: Senior Vice President of Administrative Operations
    • Greater than $1.25M but less than $2M: University’s Chief Financial Officer and Treasurer
  • Projects with estimated costs of $2M or more
    Following approval by the Senior Vice President for Administrative Operations and the university’s Chief Financial Officer and Treasurer, the project will be advanced for consideration and approval by the President, Board of Trustees and state entities.
  • Projects may require additional approvals depending on project budget, scope or impact on campus.