Program Registration

Nearly every program needs to register with the University. The purpose of the registration process is to notify the University that there are going to be children in an area of campus or that University departments are going to be leading a program with minors. Program registration is required 30 days prior to the program opening for participant registration or 30 days prior to the program start in the event that pre-registration of participants is not required.

Process for Registering a Youth Program

• Login to the Purdue University Protection of Minors Portal (Ideal-Logic system) using Boiler Key (third party programs see below)
• Complete the “Program Event Registration Form”
• Add a list of Program Staff including any volunteers. This step must be completed prior to the start date of the program but need not be completed at the time of initial Registration.
• Verify compliance requirements for all Program Staff. Conduct and record registry checks as needed.

Third Party Programs

THIRD PARTIES WHERE PROGRAM DIRECTOR IS ALSO AFFILIATED WITH THE UNIVERSITY
Login using the Purdue.edu Login option. Please note you must use a @purdue.edu email address.

THIRD PARTIES WITH NO UNIVERSITY AFFILIATION
Login using the Non-Purdue Login option. You will create an Ideal-Logic account and will use those credentials anytime you need to access the system.

Participant Registration

Many University-sponsored Custodial Programs are now required to use BoilerBase for participant registration. This process is separate from the Program Registration process described above. If Participant Registration is required for your Program, the Program Registration Form will display additional questions to aid in the set up of that process.

The BoilerBase system (supported by Ideal-Logic) can support application processes, session assignments, custom registration questions, etc.

Process for setting up Participant Registration

1. Complete the Program Registration Form
2. Email Youth Protection to finalize Participant Registration set up.
   • If you have previously used BoilerBase, please advise if you want to use a previous registration form and if you have any custom questions to add/remove.
3. Meet with Youth Protection staff to review how to use BoilerBase
4. Open Registration

University-sponsored Programs that grant the Office of the VPEC full access to their own participant registration system and obtain an exception for this requirement in writing from the Office of the VPEC, or the VPEC’s designee may continue to use their own providers. They can initiate this request by contacting youthprotection@purdue.edu.