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Facilities and Safety

University Postings Policy (IV.B.2)

Volume IV: Facilities and Safety
Chapter B: Use of Facilities
Issuing Office: Executive Vice President and Treasurer
Responsible Officer: Executive Vice President and Treasurer
Responsible Office: Environmental Health and Public Safety
Originally Issued: August 1, 2004
Most Recently Revised: November 18, 2011

TABLE OF CONTENTS

Statement of Policy
Reason for Policy
Who Should Know This Policy
Contacts
Definitions
Procedures
History

STATEMENT OF POLICY

  1. Prohibited Postings

    The placement of posters, notices, flyers or other similar materials on any permanent University structures (e.g. buildings, utility poles, lamp posts, fountains, fixed trash containers, benches, trees, sidewalks, etc.) or any other area not specifically designated by the University as appropriate for posting is prohibited.

  2. Posting inside University Buildings

    The University offers many specifically designated posting areas in and around University Facilities. Some of these areas are dedicated to official University business and include postings that are required by federal and state law (e.g. wage and hour, EEOC, and OSHA postings). These areas may not be used for non-official University business under any circumstances. Before using a bulletin board in any University building, a person must obtain the approval of the Building Deputy and post only in accordance with the established posting policies and procedures for that building, if any.

  3. Other Posting
    1. University Structures: Public Bulletin Boards and Kiosks

      The University also provides various designated Public Bulletin Boards and Kiosks in or around University Facilities. Only recognized student organizations, University departments, schools, divisions or offices, students and staff members can post in or around University Facilities. All Commercial posting by off-campus businesses, organizations, entities and individuals is prohibited unless sponsored by a Recognized Student Organization or a University department, school, division, office or Recognized Employee Organization.

    2. Sidewalks

      The placement of posters, notices, flyers or other similar materials on sidewalks is prohibited. Posting of information on sidewalks is limited to washable (water soluble) chalk. The use of oil-based and aerosol (spray) chalk / paint is strictly prohibited. Chalking is limited to sidewalk areas (no chalking on brick pavers) that are exposed daily to the elements and prohibited from all vertical surfaces. Chalk messages must comply with all applicable University regulations for posted materials.

  4. Regulation of Postings

    Posted materials must clearly promote the activity publicized and the sponsoring university organization as its primary message, rather than the commercial advancement of the non-university affiliated entity or product. The expiration date on all printed materials for posting will be a maximum of one week from the date of approval. It is the responsibility of the party receiving approval to post and remove and recycle their materials in accordance with this policy. No materials may be placed over the materials of other groups.

    The content of all posted items must comply with University regulations and all applicable local, state and federal laws. The content of posted items may not be libelous, slanderous, obscene or incite violence.

REASON FOR POLICY

The University recognizes the need to provide students an avenue to post and advertise events and information for their various activities. The University also takes its role as a steward of the environment seriously. This includes balancing the overall aesthetic appearance of campus with the need for student information sharing. Therefore, this policy has been developed to provide guidelines and procedures by which students, employees, and other individuals, groups and organizations can post materials at various specifically designated areas in or around University Facilities.

WHO SHOULD KNOW THIS POLICY

  • President
  • Executive Vice President and Treasurer
  • Vice Presidents
  • Directors / Department Heads / Chairs
  • Student Organizations
  • Provost
  • Vice Provosts
  • Deans
  • Employees
  • Students

CONTACTS

Contact Telephone
Senior Director, Buildings and Grounds

494-0930
Office of the Dean of Students 494-1747
Building Deputies (see listing in front of Purdue University Student and Staff Directory)

Definitions

Word Definition
Commercial Any posting, which relates solely to the economic interest of either the party posting the notice or of the posting's intended audience.
Public Bulletin Boards and Kiosks Bulletin boards or kiosks, which are open to orderly unsupervised access by students, staff members and recognized student or employee organizations.
University Purdue University
Staff Member Any person, who is not a student, but who is employed full or part-time by the University in any capacity, including but not limited to, members of the faculty and members of the administrative-professional, extension, service or clerical staffs of the University.
University Facilities As used in these regulations, the term "University Facility" or "University Facilities" means any building or structure or any improved or unimproved land, or any part of any such building, structure, or land, which is owned, used or occupied by Purdue.
Recognized Student Organization Any group of University students that has been granted formal recognition by the Office of the Dean of Students as described in University Regulations, Part 7, Regulations and Procedures for Recognized Student Organizations.
Recognized Employee Organization Any employee organization that has been granted informal or formal recognition in accordance with Section 5 of the Purdue University Board of Trustees "Resolution Establishing Policies Concerning Employee Organizations."

PROCEDURES

Any violations of this policy or any specific building posting policy by a student or student organization will be forwarded to the Office of the Dean of Students for disciplinary action. Any staff member violations will be handled through appropriate administrative channels. Any violations by a commercial / off-campus organization will be addressed by the Senior Director of Buildings and Grounds. Posters and chalkings displayed in violation of the posting policy will be removed by employees of the Buildings & Grounds department.

Procedures, if any, for posting at specific buildings can be obtained from the Building Deputy.

HISTORY

November 18, 2011: Policy number changed to IV.B.2 (formerly I.4.3).

October 13, 2008: Prior to October 2008, this policy was included as an appendix to policy I.4.1, Regulations Governing the Use and Assignment of University Facilities.