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Human Resources

Wage Administration Policies for Clerical/Service Staff and Operations/Technical Assistants (VI.C.2)

Volume VI: Human Resources
Chapter C: Compensation
Responsible Executive: Vice President for Human Resources
Responsible Office: Office of the Vice President for Human Resources
Date Issued: August 1, 1984
Date Last Revised: January 12, 2015

TABLE OF CONTENTS

Contacts
Statement of Policy
Reason for This Policy
Individuals and Entities Affected by This Policy
Exclusions
Responsibilities
Definitions (defined terms are capitalized throughout the document)
Related Documents, Forms and Tools
Website Address for This Policy
History and Updates
Appendix

CONTACTS

Subject

Contact

Telephone

E-mail/Web Address

Policy Clarification

Office of the Vice President for Human Resources —  Compensation

765-494-0097

 

 

Calumet Campus Questions

Human Resources Department

219-989-2254

webs.purduecal.edu/hr/

Fort Wayne Campus Questions

Human Resources Department

260-481-6677

www.ipfw.edu/hr/

North Central Campus Questions

Human Resources Department

219-785-5300

www.pnc.edu/hr/

West Lafayette Campus Questions

Compensation

Department

765-494-0097

www.purdue.edu/hr/Compensation/
compclasscontact.html

Housing and Food Services Human Resources Team

765-494-9418

www.hfs.purdue.edu/Departments/
HumanResources/

ITaP Human Resources Team

765-496-2266

ithr@purdue.edu

Physical Facilities Human Resources Team

765-494-1421

www.purdue.edu/physicalfacilitieshr/

STATEMENT OF POLICY

This policy outlines the Fair Labor Standards Act (FLSA) requirements for paying nonexempt staff, including overtime payments and payment for all Hours Worked. Regular, temporary and student clerical and service employees and operations and technical assistants are covered by this policy.


Purdue University's pay policies, practices and procedures are administered in accordance with the policy on Equal Opportunity, Equal Access and Affirmative Action (III.C.1), as updated or superseded. Nonexempt employees are paid within the minimum and maximum of the level assigned to the position held.

REASON FOR THIS POLICY

Purdue University must comply with all provisions of the FLSA.

INDIVIDUALS AND ENTITIES AFFECTED BY THIS POLICY

Nonexempt employees
Supervisors of nonexempt employees

EXCLUSIONS

Regional campus Chancellors and the Vice President for Human Resources have the authority to establish exceptions for their respective campuses. Each officer is responsible for documenting and managing exceptions to this policy for his or her respective campus.

RESPONSIBILITIES

Department Heads

  • Establish and change work schedules based on business needs.
  • Authorize overtime as appropriate for business needs or assign a designee for such.
  • Verify records of employees’ time are accurate.

Employee

  • Accurately document hours worked.
  • Obtain appropriate authorization for overtime.

Payroll Department

  • Ensure payroll is administered in accordance with this policy and its associated operating procedures.

DEFINITIONS

All defined terms are capitalized throughout the document. Additional defined terms may be found in the central Policy Glossary.

FLSA
The Fair Labor Standards Act of 1938 (29 U.S.C. Sections 201, et seq.).

Hours Worked
In general, this includes: (a) all time during which an employee is required to be on duty, whether at the employer’s premises or a prescribed workplace; and (b) all time during which an employee is suffered or permitted to work whether or not he/she is required to do so, and (c) all time during which an employee is eligible to be paid for University recognized holidays.

Workweek
Included as Appendix A of this document.

RELATED DOCUMENTS, FORMS AND TOOLS

Operating Procedures for Hours Worked, Overtime Pay and Call-back Pay: www.purdue.edu/hr/pdf/overtimeOperatingProcedures.pdf

U. S. Department of Labor Fair Labor Standards Act information:
www.dol.gov/compliance/laws/comp-flsa.htm

Adverse Weather Conditions (IV.A.6): www.purdue.edu/policies/facilities-safety/iva6.html

Employee Meals and/or Lodging Furnished by Purdue University (Business Office Memorandum No. 182), dated December 1, 1989:
www.purdue.edu/policies/business-finance/vpbs182.html

Wage Administration – Eligibility for Holiday Pay: www.purdue.edu/hr/pdf/wageAdminEligibilitlyForHolidayPay.pdf

WEBSITE ADDRESS FOR THIS POLICY

www.purdue.edu/policies/human-resources/vic2.html

HISTORY AND UPDATES

January 12, 2015: Operating procedures were separated from policy in accordance with current policy template. Updates were made throughout the policy and Appendix A added.

November 18, 2011: Policy number changed to VI.C.2 (formerly IV.5.8) and website address updated. Links in Related Documents section also updated.

January 3, 2011: Changes were made to the Procedures section and the policy was reformatted into the current template. This policy supersedes Overtime/Callback Pay for Non-Exempt Staff Members (Regular and Temporary Clerical/Service Staff and Operations/Technical Assistants) (Business Office Memorandum No. 179), dated April 7, 1986. This policy also supersedes the requirement to request exceptions for overtime pay over eight hours per day when creating flexible work schedules as stated in Flexible Work Schedules for Biweekly-Paid Staff and Operations/Technical Assistants as Subject to the Fair Labor Standards Act (Business Office Memorandum No. 178), dated July 15, 1985.

August 28, 2006: This policy supersedes Wage Administration Policies for Clerical/Service Staff and Operations/Technical Assistants (Business Office Memorandum No. 175), dated July 23, 1984. Appendix

APPENDIX A

Approved University Workweeks

  • 12:01 a.m. Monday – 12:00 a.m. Sunday
  • 12:01 a.m. Sunday – 12:00 a.m. Saturday
  • 12:01 p.m. Saturday – 12:00 p.m. Saturday
  • 12:01 a.m. Monday – the second Sunday at 12:00 p.m. (14 day pay period)
  • 12:01 p.m. Wednesday – 12:00 p.m. Wednesday