All nonexempt employees should have received an email indicating the type of timekeeping solution they will be utilizing with SuccessFactors. Neither timecards nor Kronos will be available when we transition to SuccessFactors. If an employee does not know how they will record time, they can seek assistance from their business office or email bpr@purdue.edu.

As detailed in prior communications, the three timekeeping methods are:

  • Negative Time Profile automatically updates and processes the timesheet based on planned work schedule.
    • Employee does not access SuccessFactors to document time.
    • Employee requests time off through SuccessFactors (time off tile) and not the timesheet.
    • Employee documents overtime or other exception to timesheet, when applicable. Employee will need to submit timesheet; manager will review and approve.
  • Positive Recording Profile requires employee to access the timesheet through SuccessFactors to record time.
    • Employee records number of hours worked and submits the timesheet weekly. Supervisors review and approve timesheets.
    • Employee requests time off through SuccessFactors (time off tile) and not the timesheet.
  • Clock-Based Recording requires employee to access the Webclock application to clock in and out.
    • The recorded hours are pushed to the timesheet. Supervisors access the Webclock to review/edit/approve time.
    • Employee requests time off through SuccessFactors (time off tile) and not the Webclock.

The Webclock, or clock-based recording, is used primarily by dining and housing facilities, libraries, recreational sports, student workers within athletics and farm locations. Student workers within the colleges are primarily Positive Recording Profile.

All timekeeping training resources are located on the web.

SuccessFactors Timesheet training resources

The below resources are used by employees accessing the Timesheet in SuccessFactors.

Negative Time EntryPositive Time EntrySupervisor – Timesheet Approval
Negative Time Entry Video Positive Time Entry Video Time Approval for Managers Video
Negative Time Entry Cheat Sheet Positive Time Entry Cheat Sheet Time Approval for Managers Quick Reference Guide
Negative Time Entry Quick Reference Guide Positive Time Entry Quick Reference Guide  
Negative Time Entry with Cost Overrides Quick Reference Guide Positive Time Entry with Cost Overrides Quick Reference Guide   

Supervisors can facilitate training with a PowerPoint presentation for their staff:

Webclock training resources
The below resources are used by employees using a kiosk or accessing the Webclock via mobile device to clock in and out.
AudienceVideo and PresentationsHandouts/ Cheat SheetsQuick Reference GuidesBusiness Process
Employee Recording and Editing Time Recording and Editing Time Cheat Sheet Recording and Editing Time
Supervisor Approving, Rejecting and Editing Time Approving, Rejecting and Editing Time Cheat Sheet Approving, Rejecting and Editing Time Time Corrections - Absent Webclock Supervisor

Supervisors can facilitate training with a PowerPoint presentation for their staff:

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