Will the system calculate future-dated accruals so you can see your future vacation balance?
A: No, the system does not track future-dated accruals. An employee and supervisor should always discuss time-off requests and needs.

Q: As a manager, can I see my direct reports and their staff in the team calendars?

A: The team calendar is only your direct reports and peers.

Q: Can exempt staff continue to take leave in full-day and half-day increments? 
A: Yes.

Q: Will non-exempt staff continue to request time off in six-minute increments?
A:  Yes, the time off request allows non-exempt to request leave in hours and minutes.  Similar to Kronos today, employees using the Webclock should request leave time after they clock in and out with regular time.

Q: If the supervisor edited the timesheet, does the employee receive a notification?
A: Yes – if a supervisor edits time pairs in the Webclock, a notification will inform the employee (the next time they clock in). Employees accessing the timesheet within SuccessFactors will receive an email notification if the supervisor edits the timesheet.

Q: If the supervisor does not approve the timesheet, will the employee still be paid?
A: Yes. Similar to Kronos today, any time documented on the timesheet will be pushed to Payroll. Any corrections made post-payroll will be reflected on the next pay cycle.

Q: Will benefits-eligible grad students access SuccessFactors to request time off?
A: Yes, they will be responsible for requesting time off through SuccessFactors.

Q: How and when can I (as a supervisor) start talking about changes in timekeeping and time off requests?

A:  Introducing timekeeping changes to your nonexempt employees is important. If you have regularly scheduled staff meetings or provide 5-10 minute updates prior to a shift, consider adding information about timekeeping. Dependent on the time available, consider the following:

  1. Provide the Employee Information Sheet as a handout to start the conversation.
  2. Use this newsletter to share information with your staff.
  3. If you and your business office already know which time profile your employees will have – share that information.
  4. Encourage employees to attend the SuccessFactors Resource Fair. If we have employees that know they will use the Webclock, we can show them how easy it is to access the Webclock on their phone. All employees should have received a flyer in their campus mail to attend the fair.

It is also important to communicate time off request changes with your exempt staff. As announced in the supervisor and manager engagement sessions, there are policy and practice changes related to exempt sick leave that will make calculating and providing accurate sick leave balances possible. Policy changes are announced in Purdue Today. Discuss the leave changes and any questions with your Human Resources representative. Reinforce your department’s best practices of the type of notification or discussion you anticipate when an employee wants to request time off. An electronic system never replaces the conversations a manager and their employee should have about work and time off.

If you missed the supervisor and manager engagement sessions, view the presentation or watch a recording.

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