The following points highlight some of the change impacts associated with timekeeping.

  1. Both paper timecards and the Kronos electronic timekeeping system are going away. December 24 – January 6 is the first biweekly pay period in SuccessFactors.
  2. Today, non-exempt or hourly paid employees either complete their hours worked on a paper timecard, enter the hours worked onto a Kronos timecard via desktop computer or swipe their Purdue ID to clock in and out of a Kronos terminal. In January, non-exempt or hourly paid employees will track working time one of three ways:
    1. By only reporting exceptions to their timesheet and not entering hours worked daily or weekly. Most benefits-eligible employees will have this time profile. It is called a negative time profile. A negative profile indicates the work schedule populates the timesheet. The employee’s automated timesheet routes to payroll without a supervisor’s approval, unless there are exceptions to their work schedule (such as overtime) documented on the timesheet.
    2. By accessing the timesheet in SuccessFactors and entering the hours worked. Today this is called ‘duration-entry’ in Kronos. Employees should document time worked by end of the workweek. Time sheets are organized and viewed by the week vs. the pay period.  
    3. Using the Purdue Webclock (for areas that track clocking in and out times.) The Purdue Webclock is accessible through any web browser (computer or mobile device.) The Webclock allows the user to select the appropriate position, if multiple positions are held. Both employee and supervisor can edit time pairs.
  3. Currently, a time administrator often fixes time when an employee misses a punch or edits a timecard to let employee and supervisor know what needs corrected. When we transition to SuccessFactors, only the employee and their supervisor can edit time. The business office can provide reporting that will be helpful. However, the employee is responsible for documenting time correctly.
  4. Today, in Kronos, a supervisor can see the employee’s multiple positions and time assigned to each position, and then fix time if it was logged with the wrong position. The Webclock will not display for a supervisor, the time logged in all positions, when an employee has multiple positions. The employee is responsible for correcting their time, if they selected the incorrect position.
  5. Today the system will only generate eight hours of holiday pay, even if the employee normally works a 10-hour shift. SuccessFactors documents holiday pay based on the work schedule. If an employee’s schedule is 10 hours, then they will receive 10 hours holiday pay.

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