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Tuesday, July 3, 2018 - Issue #23

Business office activities, help resources outlined online

During the recent Directors of Financial Affairs (DFA) meeting on the West Lafayette campus Stacy Umlauf, General Ledger (Finance) project director, and Andrew Bean, business process analyst, outlined activities over the next two weeks. Their presentation listed helpful SAP T-codes and validation activities now viewable on the Business Office Go-Live Activities web page. Those responsible for creating and uploading CO Plans can find the upload template, along with other templates, via the Comptroller’s Office on the General Ledger (Finance) Upload Templates web page.

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New finance web page provides helpful information for employees in non-business, finance areas

The new Changes in Finance web page was created to help answer questions related to the deployment of General Ledger (Finance) transformation project and new financial structure for those in non-business or finance areas. Included on the page is the New Account Numbers and You informational document which provides examples of how the account numbers will be used in Concur and Ariba, as well as the What’s Changing, What’s Not document. Both documents are shown below. 


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Ariba, Concur, PaymentNet Quick Reference Cards updated to reflect new account structure

Updates following the deployment of the General Ledger (Finance) transformation project have been made to Quick Reference Cards (QRCs) for several areas.

  • Ariba
  • PaymentNet
  • Concur


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Accounts payables, accounts receivables training resources, open labs available

Accounts Payable

Direct Invoice Vouchers (DIV) are no longer needed with the new financial structure and upgraded SAP system. Business offices attended the AP 101 showcase, learning how to utilize ZV60. Open labs are now available and provide opportunity for business offices’ staff members to ask questions, work through vendor information and complete transactions with the assistance of subject matter experts (SMEs).

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