PCard Increase limits

In preparation for the pause to Ariba due to the conversion process required for the General Ledger (Finance) transformation project, Procurement Services has implemented a new process to allow units the option to request multiple credit card increases at one time. The new spreadsheet form can be found at the following link: Multiple Pcard Temporary Increases. This form should be used for all increase requests that are related to the Ariba pause period. 

Important things to know
  • This form can be used for single or multi-card increase requests.
  • All increase requests submitted with this form will be set for the period of May 9, 2018 to July 6, 2018.
  • You can begin submitting your forms at any time, but please only request increases for known purchasing needs (not just anticipated).
  • When submitting the form, the physical signature of the “approver” is not required and it is acceptable to copy them on the email instead.
  • If the increase request on a named card is greater than $25K, please provide a business reason.
  • Completed forms should be emailed to pcard@purdue.edu.
  • Forms will be processed in the order in which they are received with a goal of getting them completed by the end of the next business day.
  • Making a request for additional/new Pcards during this period should only be done when all limit increase options are exhausted. Post go-live, a team will be looking into the number of Pcards by units across all of Purdue and will provide guidance on appropriate numbers based on finalized procurement card channel governance.
Not changing in this new process 
  • The maximum cycle limit on a department card is $3K and will continue to remain at that level; the University loses disputing rights to anything above that level on departmental cards.
  • Study Abroad and Tcard-related increase requests should continue to follow the current process and use the online form.
  • Any increases needed for a time period prior to May 9, 2018 should be requested through the current online form process.
  • Business managers/DFAs cannot approve increases on cards in their name; these will require approval by their supervisor.
Helpful tips and resources
  • For a list of cards by reconcilers, there is a query available in Payment Net that will provide this information. Instructions for obtaining this list are provided on the second tab of the increase request form. If additional help is needed, please contact pcard@purdue.edu for assistance. 
  • If you are unsure if a card is classified as a department card or a named card, a quick way to distinguish is based on the Last Name of the card.  If the last name equals the campus’ initials, then the card is considered departmental (i.e. Last name = WL or PNW or IPFW, etc.).
  • Pause dates documents and reference material can be found on the Transaction Pause Dates / Transition Period web page.

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