HCM change ahead

As the Human Capital Management (HCM) transformation project, along with SuccessFactors, moves toward deployment, many areas -- including time and leave -- within Human Resources are being streamlined, simplified, organized and automated.

The impact SuccessFactors will have on time affects every employee in some way. For example, all employees will request time-off or leaves through SuccessFactors. Employees currently using timecards will transition to SuccessFactors for payroll period 8, March 19 – April 1, 2018. Employees using Kronos will transition in a phased approach to either SuccessFactors or a mobile application – more communication to come!

Demonstrations available

Since winter break, the task force has facilitated several presentations on time and leave. More than 400 supervisors and business office staff were invited to attend to view demonstrations of the new processes, including how to request and approve leave and how to document and approve time.

Now, the demonstrations shared in those meetings are available for all employees to access and view.

Key changes

The following are among the key changes outlined in the demonstrations/presentations:

  • Two time profile templates assigned to employees:
    • Positive timekeeping indicates employee is documenting time worked and submitting the timesheet for approval; supervisor approval is required.
    • Negative timekeeping indicates the employee’s schedule designates hours worked therefore employee or supervisor does not touch the timesheet, unless there is an exception (such as overtime).
  • Work schedules for all employees. Work schedules drive holidays, over-time calculations, etc.
    • Types of schedules include fixed, variable and ad-hoc.
  • All employees, including grad staff, will request time off (leaves) online through SuccessFactors.
  • Supervisors will have access to various reporting to help manage and approve time, when needed. Only employee and supervisor have access to timesheets.
  • Employees are accountable for accurately recording time worked.
  • Business offices, including current employment or operations centers, will continue to assist with cost distribution. 

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