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Enterprise Asset Management prepares for October deployment As the transformation project moves forward and prepares to roll out via its three-phased approach, in keeping with the original timeline, Enterprise Asset Management (EAM) will be the first phase to deploy.

Implementation Timeline

The Capital Projects work stream within EAM is set to deploy on October 2. The project team continues to focus and work toward delivering a quality project to the stakeholders, university and employees. Train-the-trainer sessions for Capital Projects took place August 14 through September 1; user training began on September 5 and is scheduled through September 25. While the majority of the training directly impacts and is focused on departments within physical facilities, those who will initiate or complete requests will be trained as well.

Department initiators will be invited to “Project Request Creation, Submission” training to learn how to navigate the new system and efficiently utilize their roles as department initiators. Department initiator roles are critical roles necessary to enable the implementation of the new automated system. Today, paper forms are used to initiate projects. The new system will utilize SAP functionality as a single electronic tool to submit, process and track capital project requests. As department initiators, they will create the requests and populate them with information about the proposed project. With the removal of paper forms, the department initiator role gives those in that role permission and access to SAP in order to create a project request; only designated individuals in specific roles will have the ability to do so.

Key positives for Capital Projects and the move to SAP are three-fold. First, the transparency via SAP provides visibility of all projects (including approvals, schedules, costs, status, etc.) to all stakeholders (staff, clients, report writers, etc.). Second, the streamlined process allows for reduced cycle time through electronic workflows, notifications and reduced process steps while also reducing the number of reporting fields and providing clear process and action steps. Finally, the transition to SAP provides for reliable sources for our capital projects through an integrated SAP solution that offers customizable PPM dashboards to select key data as well as less reports generated outside of SAP.

The Maintenance work stream within EAM is also set to deploy in October. The go-live date for Maintenance has been delayed by 28 days from October 2 to October 30 to allow for additional training in order to not sacrifice quality for time or cost of implementation.

As a result of an internal assessment from the maintenance project team and the project’s formal Readiness Review process, it was identified that the project’s field trainers needed more time and hands-on access to the new tools and processes in order to adequately train their colleagues. Field trainers will now have more time to prepare and become proficient in the new processes and applications and, importantly, be better suited to effectively cascade this understanding through the training program. Added training time for the trainers carries over into additional training time for the trainees. The project team now has more time to create overall product and staff confidence and ensure the highest quality product possible is delivered at implementation.

While maintenance training is focused mostly on physical facilities departments, building deputies will also receive training, specifically utilizing work instruction videos to complete their tasks.

Additional information on the EAM transformation project and both the Capital Projects and Maintenance work streams can be found on the Transform Purdue website on the following pages:

  • Transforming Enterprise Asset Management
  • Capital Projects Frequently Asked Questions
  • Capital Projects Training
  • Maintenance Frequently Asked Questions
  • Maintenance Training

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