In keeping with the overall transformation training strategy, train-the-trainer concept is used for this work stream as well. This way, expertise across the various areas are encouraged to work together. Trainers will learn how to facilitate learning with the training material provided, navigate questions and lead us through working scenarios. Supervisors are often trainers and considered subject matter experts (SME).  

Roles have also been identified within the capital projects work stream to identify department initiators and facility managers; these roles allow departmental personnel to complete and submit requests.

Department initiators will create the requests and populate them with information about the proposed project. 

The facility managers’ role is a critical system role that is necessary to enable the implementation of the new automated system. Today, paper forms are used to initiate projects. The new system will utilize SAP functionality as a single electronic tool to submit, process and track capital project requests. As facility managers, they are the programmatic approver for their organization and have the following responsibilities:

  • Submits the official estimate requests to Physical Facilities
  • Submits the official funded project / study requests to Physical Facilities
  • Submits the draft and final fiscal year capital plan to Physical Facilities

It is anticipated that as a facility manager and subject-matter expert, these individuals also will serve as their team’s key contact to help field questions as the project deploys.

Employee training is role-based; an email invitation will be sent outlining the training courses you should attend, according to your position. Training will be provided in a variety of formats and training materials will be provided in the training email invite.

However, not all tasks require a training course. Employees will have access to work instruction videos and guides that will walk them through specific tasks. Once these are available, supervisors and managers will be provided information on how to access and share them with their teams.

For example, business managers will utilize work instruction videos to complete funding sources for requests.

Instructor-led training

Tentative training dates and topics are below.

Project Requests – Creation, Submission
(This training is designed for college and department representatives that complete requests.)
  • Wednesday, September 13
  • Tuesday, September 19
  • Thursday, September 21
  • Friday, September 22
  • Wednesday, September 27
Project Assessing and Estimating
  • Thursday, September 14 
Project Setup and Initial Scheduling
  • Tuesday, September 19
  • Thursday, September 28
Project Cost Planning and Budget Management
  • Thursday, September 21
  • Friday, September 29
Project Execution
  • Wednesday, September 20
  • Friday, September 28

Again, we understand that learning a new system with new processes can be challenging and feel overwhelming. We encourage you to first discuss the training with your supervisor, sharing any concerns, feedback and / or questions. Your facility managers will then be utilized as resources as well. If specific training-related questions after talking with your supervisor and facility manager still need addressed, please contact so the right group can be assigned to your question or feedback.

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