Transformation Projects

The overall transformation will roll out via a three-phased approach, with each project phase supporting the next in a multi-layered, continuous improvement cycle.  In addition, the Reporting and Technology projects -- as well as Business Process Reengineering -- work simultaneously with and in support of the other projects.

Phased Implementation

high-level timeline

Enterprise Asset Management (EAM)

enterprise asset management

The EAM transformation includes the elimination of duplicate business processes and IT software systems by expanding SAP maintenance and capital project management functionality and decommissioning Maximo and Primavera.

General Ledger (Finance)

General Ledger (Finance)

The General Ledger (Finance) transformation will redesign the core financial structure to a standardized structure that allows us to truly utilize SAP to create reporting opportunities needed in today’s world. Through an upgrade to cloud-based SAP S/4HANA platform, the project will reduce complexity and inflexibility of financial structures.

Human Capital Management (HCM)

Human Capital Management

The HCM transformation is a transformation of the people processes from “recruit to retire” that will streamline integrated information. By upgrading the current version of SAP to SAP SuccessFactors, the current multiple systems used for time keeping, onboarding and performance management will move to one standard system.

Supporting the transformation projects are:

Business Process Reengineering

business process reengineering

Without reengineering processes, the transformation would not be feasible. Reengineering processes is the most significant element that unlocks the true potential of the overall transformation. Through close scrutiny of current practices, the team is creating outcomes that will move the university forward through streamlining, simplifying, standardizing and automating how we do business.

Reporting

business process reengineering

The goal is to create a reporting environment that provides standard reports for staff, a robust environment for report developers, simple ad-hoc access for analysts and effective summary data for executives. In short, we are streamlining reporting and utilizing SAP-generated reports where applicable. Team members partner with each project, finalizing requirements during the design phase.

Technology 

business process reengineering

SAP is being completely updated in order to provide the technology needed for all areas to function as designed and needed. The goal is to provide the underlying technological support for the transformation projects. This includes the deployment of new hardware and software, development for new applications and updates to existing programs, ensuring security within the systems and coordinating the testing.

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