Transforming Human Capital Management

The Human Capital Management (HCM) transformation will rebuild the core human resources structure. Upgrading from SAP to SuccessFactors (an integrated, cloud-based core human capital management solution) will transform the way we manage people processes. By implementing an organizational structure as our foundation, we will be able to utilize automated work and approval flows.

SuccessFactors will deploy January 1, 2019, with cut-over or ‘pause’ activities starting mid-December. SuccessFactors’ engagement sessions designed to introduce redesigned processes started in July 2018 with business management. Training materials and course invitations will become available starting October 2018.

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Organization and Positions – Employees and managers can view their own departmental org chart, including vacant positions. Various search capabilities make viewing org charts easy.

Recruiting – All hiring (faculty, staff and student) is automated through one system as SuccessFactors eliminates Taleo, SEMS recruitment and any other recruitment system.

Onboarding – New hire information, including tax forms and I-9 Employee Eligibility Verification are collected through a streamlined, automated process. This process also includes simplifying system access for the new hire.

Time (Timesheets and Time clocking)– Paper timecards and Kronos are replaced with SuccessFactors, eliminating manual data entry. Exception reporting will allow supervisors/managers to quickly view needed information.

Leaves (Time off) – To see a demonstration of how the new processes for time documentation and approval and leave request and approval will work, view the project’s taskforce presentation to supervisors.

Employee Data Changes – Online forms or ‘actions’ replace current paper forms. Employees can change their own personal data through Profile. Other data requests such as job reclassification, change in FTE, etc. are automated through SuccessFactors.

Goals and Performance – Supervisors and staff can create goals that integrate with the streamlined staff annual evaluation process. Supervisors can set and distribute goals to team members. Employees can view and acknowledge completion of goals. Goals integrate with Performance module for the staff evaluation process.

Merit and Compensation – Enables employees to view annual compensation statement through Employee Self-Service and streamlines merit planning and Bravo Award nominations.

SuccessFactors Sneak Peeks - Demonstrations of steps within SuccessFactors

Guide to SuccessFactors

SuccessFactors Employee Information Sheet

HCM Change Impacts

Transforming Human Capital Management

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