Transforming Human Capital Management
The Human Capital Management (HCM) transformation rebuilt the core human resources structure. The upgrade from SAP to SuccessFactors (an integrated, cloud-based core human capital management solution) transformed the way we manage people processes. SuccessFactors deployed January 2019, with cut-over or ‘pause’ activities that started mid-December.
SuccessFactors’ engagement sessions designed to introduce redesigned processes started in July 2018 with business management. Training materials and sessions were offered late October - December.
Organization and Positions – Employees and managers can view their own departmental org chart, including vacant positions. Various search capabilities make viewing org charts easy.
Recruiting – All hiring (faculty, staff and student) is automated through one system as SuccessFactors eliminates Taleo, SEMS recruitment and any other recruitment system.
Onboarding – New hire information, including tax forms and I-9 Employee Eligibility Verification are collected through a streamlined, automated process. This process also includes simplifying system access for the new hire.
Time (Timesheets and Time clocking)– Paper timecards and Kronos are replaced with SuccessFactors, eliminating manual data entry. Exception reporting will allow supervisors/managers to quickly view needed information.
Leaves (Time off) – To see a demonstration of how the new processes for time documentation and approval and leave request and approval will work, view the project’s taskforce presentation to supervisors.
Employee Data Changes – Online forms or ‘actions’ replace current paper forms. Employees can change their own personal data through Profile. Other data requests such as job reclassification, change in FTE, etc. are automated through SuccessFactors.
Goals and Performance – Supervisors and staff can create goals that integrate with the streamlined staff annual evaluation process. Supervisors can set and distribute goals to team members. Employees can view and acknowledge completion of goals. Goals integrate with Performance module for the staff evaluation process.
Merit and Compensation – Enables employees to view annual compensation statement through Employee Self-Service and streamlines merit planning and Bravo Award nominations.
SuccessFactors Sneak Peeks - Demonstrations of steps within SuccessFactors
Guide to SuccessFactors
SuccessFactors Employee Information Sheet
HCM Change Impacts
