Transforming Enterprise Asset Management

EAM Timeline
technology

Project Status: Deployed October 2017

Comprised of two work streams – capital projects and maintenance – the EAM transformation project was the first of three phases in the overall Transform Purdue initiative. (The maintenance work stream impacted only the West Lafayette campus.) Streamlining and automating were key themes throughout the EAM transformation.

As a result of the project, today the new SAP functionality -- combined with redesigned processes -- streamline and automate the paper-driven capital request process of years past. The system serves as the single source of truth for comprehensive project data. Improved system integration ensures the integrity and reliability of data, and access to real-time information and status updates strengthen transparency throughout a project’s duration.

On the maintenance side, the project redesigned the underlying maintenance business processes, removed duplicate efforts by decommissioning Maximo and streamlined maintenance processes utilizing SAP functionality. What this means for maintenance work requests (on the West Lafayette campus only) is that all work requests are now submitted, processed and completed through the new SAP functionality. 

Support information on each project, including project-specific FAQs can be found on the respective project web pages listed below.

Capital Projects

Maintenance

Project History

Through the continuous improvement progression –design, build, test, train and implement – the EAM transformation addressed and remedied the following challenges:

  • Complex processes
  • Time-consuming data collection
  • Lack of mobile technology
  • Duplication of business processes and IT software systems
  • Inability to produce timely, transparent, efficient reporting

SAP Functionality

We decommissioned Maximo and Primavera. The following SAP functionality is now utilized to streamline maintenance and capital project processes. Utilizing these SAP modules also eliminates dual manual entry (because of multiple systems) and increases data integrity, which leads to consistent, transparent reporting.

Fix It

With the Fix It web application, anyone with a career account and password can notify the proper area of a facility issue. Once logged in, employees are able to utilize the online form to request maintenance service or repairs by building or equipment number. For critical and time-sensitive indoor services, Fix It provides the appropriate phone number to use.

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