Transforming Enterprise Asset Management

technology

The Enterprise Asset Management (EAM) transformation will eliminate duplication in business processes and IT software systems while enhancing processes with the use of mobile technology. The result will be the simplified ability for timely, transparent and efficient financial and managerial reporting.

EAM Implementation Timeline


EAM Timeline

Project Progress

The EAM project is comprised of two work streams -- maintenance and capital projects -- in order to achieve the objectives of the project. Both the maintenance and capital project work streams are in the testing cycle, which often starts with the project team. The project team dedicates hours – often in a lab – to ‘test’ the processes created during the design phase. The project team helps create testing scenarios that will be used in the next phase of testing, which invites subject matter experts from across campus to participate. The subject matter experts often are the ones performing the current processes and attended the design workshops. The subject matter experts or testers get to experience the redesigned processes with new SAP functionality. 

Detailed information on each project, including project-specific FAQs can be found on the respective project web pages. To learn more, visit:

SAP Functionality

We will be decommissioning Maximo and Primavera. The following SAP functionality will be utilized to streamline maintenance and capital project processes.  Utilizing theses SAP modules will also eliminate dual manual entry (because of multiple systems) and increase data integrity, which will lead to consistent, transparent reporting.

Materials Management
Plant Maintenance
Project and Portfolio Management
Project Systems
Materials Management consists of:
  • Master Data
  • External procurement/purchasing processes
  • Inventory management
  • Invoice verification
  • Materials planning and inventory
  • Integration to Ariba
Plant Maintenance consists of:
  • Corrective and preventative maintenance with labor planning and parts reservation
  • Work order process
  • Mobility functionality
Project and Portfolio Management consists of:
  • Project request, assessment and approval processes
  • Bid and award
  • Construction
  • Close-out
  • Reporting
Project Systems consist of:
  • Project structures
  • Project planning
  • Project budget
  • Project system scheduling
  • Project execution
  • Project monitor and control

Procore, a construction management software solution, will be utilized along with SAP functionality to provide a collaborative environment to share capital project progress.

Project History

Current Challenges
    • Complex processes
    • Time-consuming data collection
    • Lack of mobile technology
    • Duplication of business processes and IT software systems
    • Inability to produce timely, transparent, efficient reporting

Objectives

  • Redesign of the construction project accounting, business processes and delivery structures to support financial and operational management and reporting.

  • Redesign of the underlying business processes and policies based on a “standard” application of the software which includes mobility enhancements.

  • Improve quality of data.

  • Create financial transparency through out capital projects.

  • Streamline maintenance processes, eliminating paper driven processes and duplicate data entry.

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