{"id":9353,"date":"2023-05-30T14:26:10","date_gmt":"2023-05-30T14:26:10","guid":{"rendered":"https:\/\/qa.www.purdue.edu\/treasurer\/finance\/\/?page_id=9353"},"modified":"2026-02-17T11:34:00","modified_gmt":"2026-02-17T16:34:00","slug":"eoboc-monthly-payroll","status":"publish","type":"page","link":"https:\/\/www.purdue.edu\/treasurer\/finance\/operations\/business-operations-and-centers\/executive-offices-business-operations-center\/eoboc-monthly-payroll\/","title":{"rendered":"EOBOC Employment: Monthly Payroll"},"content":{"rendered":"\n<div class=\"bulma-blocks-50-50-hero\"><div class=\"hero is-medium\"><div class=\"hero-body\"><div class=\"container\"><div class=\"content\"><h1>EOBOC Monthly Payroll<\/h1><p>All employment decisions should be discussed with the department business manager. <\/p><\/div><\/div><\/div><div class=\"hero-image\"><span class=\"background-image\" role=\"img\" style=\"background-image:url(https:\/\/www.purdue.edu\/treasurer\/finance\/\/wp-content\/uploads\/2023\/03\/research.jpg)\" aria-label=\"woman studying with a laptop\"><\/span><\/div><\/div><\/div>\n\n\n\n<div class=\"section sm  \">\n<div class=\"container  \">\n<h2 class=\"wp-block-heading\">Helpful Tools When Hiring a Monthly Employee<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a rel=\"noreferrer noopener\" href=\"https:\/\/www.purdue.edu\/provost\/policies\/index.html\" target=\"_blank\"><strong>Policies and Procedures<\/strong><\/a>&nbsp;provided by Provost<\/li>\n\n\n\n<li><a rel=\"noreferrer noopener\" href=\"https:\/\/www.purdue.edu\/provost\/documents\/policies-routing-requiring-provost-approval.pdf\" target=\"_blank\"><strong>Routing for Actions Requiring Provost Prior Approval&nbsp;<\/strong><\/a>(Updated September 2022)<\/li>\n\n\n\n<li><a href=\"https:\/\/www.purdue.edu\/provost\/faculty\/department-heads\/offer-letters.html\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Offer Letter Templates (All Faculty Types Plus Lecturers and Post Doctoral)<\/strong><\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.purdue.edu\/hr\/neo\/index.php\" target=\"_blank\" rel=\"noreferrer noopener\">New @ Purdue (Employee Onboarding<\/a>)<\/li>\n\n\n\n<li><a href=\"https:\/\/www.purdue.edu\/hr\/paytimepractices\/index.php\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Timekeeping, Pay and Time Off<\/strong><\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/www.purdue.edu\/faculty_staff_handbook\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Employee Handbook<\/strong><\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.purdue.edu\/hr\/buspur\/calendars\/index.php\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Calendars<\/strong><\/a><\/li>\n<\/ul>\n\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"leaves-most-commonly-used-leave-policies\" role=\"button\" aria-expanded=\"false\">Leaves &#8211; <strong>Most commonly used leave policies:<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh leaves-most-commonly-used-leave-policies \" class=\"double-accordion-content\">\n\n<p class=\"wp-block-paragraph\"><a href=\"http:\/\/www.purdue.edu\/policies\/human-resources\/vie1.html\" data-type=\"URL\" data-id=\"http:\/\/www.purdue.edu\/policies\/human-resources\/vie1.html\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>VI.E.1:&nbsp; Family and Medical Leave Act (FMLA)<\/strong><\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"http:\/\/www.purdue.edu\/policies\/human-resources\/vie2.html\" data-type=\"URL\" data-id=\"http:\/\/www.purdue.edu\/policies\/human-resources\/vie2.html\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>VI.E.2:&nbsp; Leave for Faculty, Continuing Lecturers, Administrative &amp; Professional, Clerical, and Service Staff<\/strong><\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"http:\/\/www.purdue.edu\/policies\/human-resources\/vie3.html\" data-type=\"URL\" data-id=\"http:\/\/www.purdue.edu\/policies\/human-resources\/vie3.html\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>VI.E.3:&nbsp; Paid Parental Leave<\/strong><\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.purdue.edu\/policies\/academic-research-affairs\/ia5.html\" data-type=\"URL\" data-id=\"https:\/\/www.purdue.edu\/policies\/academic-research-affairs\/ia5.html\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>I.A.5: Sabbatical Leaves<\/strong><\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Leaves are requested in the <a rel=\"noreferrer noopener\" href=\"https:\/\/one.purdue.edu\/\" data-type=\"URL\" data-id=\"https:\/\/one.purdue.edu\/\" target=\"_blank\"><strong>Employee Launchpad<\/strong><\/a>.  The <a rel=\"noreferrer noopener\" href=\"https:\/\/www.purdue.edu\/hr\/mgrres\/sucfactors\/sftraining\/navTimeKOff\/supportingDocs\/Requesting%20Personal%20Time%20Off.docx\" data-type=\"URL\" data-id=\"https:\/\/www.purdue.edu\/hr\/mgrres\/sucfactors\/sftraining\/navTimeKOff\/supportingDocs\/Requesting%20Personal%20Time%20Off.docx\" target=\"_blank\"><strong>Requesting Leaves<\/strong><\/a> Quick Refernce Guide provides step by step instructions for requesting leave. <\/p>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"moving-allowance\" role=\"button\" aria-expanded=\"false\">Moving Allowance<\/p>\n\t\t <div id=\"double-content Priaynsh moving-allowance \" class=\"double-accordion-content\">\n\n<p class=\"wp-block-paragraph\">A moving allowance is a lump-sum, taxable payment to an employee.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"http:\/\/www.purdue.edu\/policies\/business-finance\/iia2.html\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Policy on Moving Allowances for Faculty and Administrative\/Professional Staff<\/strong><\/a>&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If the employee&#8217;s start date is less than 30 days away (regardless of whether or not the person has been set up in payroll):<br>     *ADPAY form (prepared by Payroll in the Operations Center)<br>     *Attach approved offer letter<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>IMPORTANT NOTE:<\/strong>&nbsp; Please remember a moving allowance is not allowed to be paid off-cycle.&nbsp; If a more immediate payment is needed than regular payroll processing would provide, you can process the allowance on a DIV.&nbsp; However, please only do this when absolutely necessary.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If the employee&#8217;s start date is more than 30 days in the future:<br>     *Complete moving allowance DIV (prepared by Operations Center Procurement team)<br>     *Attach approved offer letter<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Refer new employees to the Purchasing website for <a href=\"https:\/\/www.purdue.edu\/procurement\/purchasing\/other-procurement-contracts\/moving-services.php\" target=\"_blank\" rel=\"noreferrer noopener\">moving quotes<\/a> from various moving companies.<\/p>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"prospective-employee-travel-processes-and-forms\" role=\"button\" aria-expanded=\"false\">Prospective Employee Travel Processes and Forms<\/p>\n\t\t <div id=\"double-content Priaynsh prospective-employee-travel-processes-and-forms \" class=\"double-accordion-content\">\n\n<p class=\"wp-block-paragraph\">Prospective Employees visiting campus to interview for a position may be reimbursed for some of the trip&#8217;s associated expenses. Prior approval to reimburse these expenses is obtained by processing a Form 17C, Request for Approval for Reimbursement of Expenses for Prospective Employee Interview Trips.&nbsp;Information about form completion as well as the actual form in a downloadable format can be found on the Human Resources <a href=\"https:\/\/www.purdue.edu\/hr\/buspur\/nonemppay\/empreimb.php\" target=\"_blank\" rel=\"noreferrer noopener\">Prospective Employees<\/a> page.<\/p>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"summer-payroll\" role=\"button\" aria-expanded=\"false\">Summer Payroll<\/p>\n\t\t <div id=\"double-content Priaynsh summer-payroll \" class=\"double-accordion-content\">\n\n<p class=\"wp-block-paragraph\">After discussion with the departmental business manager, Academic-year staff will be asked to complete a summer pay calendar by marking the days they will be working and return it to the operations center in a timely manner.&nbsp;The Summer Calendar can be found on the Human Resources Summer Payroll page under Resources (left side of page).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.purdue.edu\/hr\/paytimepractices\/summerpay\/supportingDocs\/Summer%20Calendars%20for%20all%20campuses.xlsx\" data-type=\"URL\" data-id=\"https:\/\/www.purdue.edu\/hr\/paytimepractices\/summerpay\/supportingDocs\/Summer%20Calendars%20for%20all%20campuses.xlsx\"><strong>Summer Calendars<\/strong><\/a><\/p>\n\n<\/div>\n\t<\/div><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":8,"featured_media":0,"parent":9258,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-9353","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/9353","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/comments?post=9353"}],"version-history":[{"count":7,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/9353\/revisions"}],"predecessor-version":[{"id":31997,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/9353\/revisions\/31997"}],"up":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/9258"}],"wp:attachment":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/media?parent=9353"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}