{"id":917,"date":"2023-02-28T08:06:25","date_gmt":"2023-02-28T08:06:25","guid":{"rendered":"https:\/\/qa.www.purdue.edu\/treasurer\/finance\/\/?page_id=917"},"modified":"2026-03-04T13:24:13","modified_gmt":"2026-03-04T18:24:13","slug":"polices-procedures-resources","status":"publish","type":"page","link":"https:\/\/www.purdue.edu\/treasurer\/finance\/controller\/polices-procedures-resources\/","title":{"rendered":"University Policies and Resources"},"content":{"rendered":"\n
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University Resources<\/h1>\n\n\n\n

Administrative Information Services – AIS<\/p><\/div><\/a>\n<\/div>\n\n\n\n

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Office of Legal Counsel<\/p><\/div><\/a>\n<\/div>\n\n\n\n

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Business@Purdue News<\/p><\/div><\/a>\n<\/div>\n\n\n\n

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University Policies<\/h2>\n\n\n\n
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University Policies<\/p>

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University Policies Website<\/a><\/p>\n\n<\/div><\/div>\n<\/div>\n\n\n\n

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Hospitality<\/strong> Policy<\/strong> Procedures<\/strong><\/p>

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These operating procedures support the policy on Hospitality Expenses (II.A.1)<\/a>. Refer to the policy for applicable definitions and contact information.<\/p>\n\n\n

I. Determine the appropriate type of Hospitality<\/p>

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Hospitality Expenses fall into four categories: Meals, Home Entertaining, Receptions\/Events, and Conferences. Use the below descriptions to determine the appropriate type of hospitality for your occasion.<\/p>\n\n\n

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A. Meals<\/p>

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Examples of occasions when a meal may qualify for reimbursement from or payment by the University include but are not limited to the following:<\/p>\n\n\n

\u2022 Business meetings
\u2022 Recruitment
\u2022 Retreats
\u2022 Workshops
\u2022 Orientations
\u2022 Advisory groups and committees
\u2022 Meetings with donors
\u2022 Visitors and Guest Speakers
\u2022 Facility Dedications<\/p>\n\n\n

To qualify for reimbursement, an itemized receipt must be provided as supporting documentation along with an explanation of the business purpose of the meal and who attended. For meals associated with the recruitment of prospective employees, reimbursement for meals should only include the principle people involved in the decision-making process. Generally, reimbursement is not approved for entire departments or a large number of staff to attend a recruitment meal. Refer to the table in section II for allowable dollar amounts for meals.

Some of the above listed occasions may include participants who attend remotely. If the unit chooses to provide meals to remote meeting participants, the following additional criteria must be met:<\/p>\n\n\n

\u2022 Remote participants must be located within the United States.
\u2022 A business need exists for the remote participant(s) to attend the meeting\/event.
\u2022 The meeting\/event has a set start time, and the remote participant(s) is(are) required to be present via video\/audio for the duration of the meeting\/event.
\u2022 The department\/unit may choose to have a meal delivered to the participant\u2019s home\/location or may request that the participant purchase a meal and submit a receipt to the department\/unit for reimbursement (gift cards are not allowed).
\u2022 Provisions for hospitality for remote participants must be applied consistently within the department\/unit bearing the expense and in accordance with that department\u2019s\/unit\u2019s expectations for employees who work remotely.<\/p>\n\n<\/div><\/div>\n\n\n

B. Home Entertaining<\/p>

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The above description assumes that the Hospitality Expenses are incurred at a restaurant, catered event, university facility or other event facility. However, it is likely that some official university events will occur in the home of a university employee. University employees who choose to host an allowable event in their home are subject to the following:<\/p>\n\n\n