{"id":721,"date":"2023-02-22T20:01:51","date_gmt":"2023-02-22T20:01:51","guid":{"rendered":"https:\/\/qa.www.purdue.edu\/treasurer\/finance\/\/?page_id=721"},"modified":"2026-03-23T10:56:04","modified_gmt":"2026-03-23T14:56:04","slug":"finance-structure-and-master-data","status":"publish","type":"page","link":"https:\/\/www.purdue.edu\/treasurer\/finance\/controller\/accounting-services\/governance-manual\/finance-structure-and-master-data\/","title":{"rendered":"Finance Structure and Master Data"},"content":{"rendered":"\n<div class=\"bulma-blocks-50-50-hero\"><div class=\"hero is-medium\"><div class=\"hero-body\"><div class=\"container\"><div class=\"content\"><h1>Finance Structure and Master Data<\/h1>\n<p><\/p>\n<\/div><\/div><\/div><div class=\"hero-image\"><span class=\"background-image\" role=\"img\" style=\"background-image:url(https:\/\/www.purdue.edu\/treasurer\/finance\/\/wp-content\/uploads\/2023\/03\/Treasury-Hero_Purdue-Sign-scaled.jpg)\" aria-label=\"Purdue University Sign\"><\/span><\/div><\/div><\/div>\n\n\n\n<div class=\"section sm  \">\n<p>The following master data elements and financial structure are clearly defined. It is important for finance staff to understand what each element represents, how elements are classified and are used within the structure. Three decision trees, Funded Program Type, Department Account Classification and Faculty Allocation Nodes help the requestor or creator of the internal order\/work breakdown structure identify the best fit. The&nbsp;Introduction to Master Data training in Success Factors LMS (Learning Management System) outlines the below information and provides a resource documentation that lists funded program types, defines department account classification and institutional grouping, lists type rollup by fund and funded type program and when to create an internal order vs. WBSE for faculty allocations.<\/p>\n\n\n\n<div class=\"container  \">\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"finance-structure\" role=\"button\" aria-expanded=\"false\">FINANCE STRUCTURE<\/p>\n\t\t <div id=\"double-content Priaynsh finance-structure \" class=\"double-accordion-content\">\n\n<p><\/p>\n\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"financial-organizational-financial-reporting-structure\" role=\"button\" aria-expanded=\"false\"><strong>FINANCIAL\/ORGANIZATIONAL (FINANCIAL REPORTING) STRUCTURE<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh financial-organizational-financial-reporting-structure \" class=\"double-accordion-content\">\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"646\" src=\"https:\/\/www.purdue.edu\/treasurer\/finance\/\/wp-content\/uploads\/2023\/02\/financestruPyramid-1-1024x646.png\" alt=\"Diagram of the financial reporting pyramid structrure hierarcy. \" class=\"wp-image-722\" srcset=\"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-content\/uploads\/2023\/02\/financestruPyramid-1-1024x646.png 1024w, https:\/\/www.purdue.edu\/treasurer\/finance\/wp-content\/uploads\/2023\/02\/financestruPyramid-1-300x189.png 300w, https:\/\/www.purdue.edu\/treasurer\/finance\/wp-content\/uploads\/2023\/02\/financestruPyramid-1-768x485.png 768w, https:\/\/www.purdue.edu\/treasurer\/finance\/wp-content\/uploads\/2023\/02\/financestruPyramid-1-608x384.png 608w, https:\/\/www.purdue.edu\/treasurer\/finance\/wp-content\/uploads\/2023\/02\/financestruPyramid-1.png 1085w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Financial Structure Diagram<\/figcaption><\/figure>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"structure-terms-and-definitions\" role=\"button\" aria-expanded=\"false\"><strong>STRUCTURE TERMS AND DEFINITIONS<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh structure-terms-and-definitions \" class=\"double-accordion-content\">\n\n<p><\/p>\n\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"internal-order-amp-work-breakdown-structure-element\" role=\"button\" aria-expanded=\"false\"><strong>INTERNAL ORDER &amp; WORK BREAKDOWN STRUCTURE ELEMENT<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh internal-order-amp-work-breakdown-structure-element \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>IOs and WBSEs are the lowest level of the accounting structure.<\/li>\n\n\n\n<li>WBSEs are the equivalent of an IO and are used for faculty allocation accounts.<\/li>\n\n\n\n<li>All other organizational data elements are derived from the IO\/WBSE:\n\n\n<ul class=\"wp-block-list\">\n<li>Cost Center<\/li>\n\n\n\n<li>Business Area<\/li>\n\n\n\n<li>Segment<\/li>\n\n\n\n<li>Campus<\/li>\n\n\n\n<li>Company Code<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Income statements (revenue, expenses, transfers) are available for all IOs\/WBSEs.<\/li>\n\n\n\n<li>Available balance is calculated at the IO\/WBSE level.<\/li>\n\n\n\n<li>IOs\/WBSEs are created primarily by business office staff.<\/li>\n\n\n\n<li>In FM, IOs\/WBSEs are matched with an identical Funded Program.<\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"cost-center\" role=\"button\" aria-expanded=\"false\"><strong>COST CENTER<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh cost-center \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>Cost Centers represent organizational units to which IOs\/WBSEs&nbsp;AND&nbsp;positions are assigned.<\/li>\n\n\n\n<li>There are very limited exceptions to this requirement which include Central Office cost centers and Recharge\/Digital Ed cost centers.<\/li>\n\n\n\n<li>Every Cost Center in the Finance structure has an equivalent Department (i.e. Org Unit) in the HR structure.<\/li>\n\n\n\n<li>Creation of a new Cost Center requires the approval of both HR and the Comptroller\u2019s Office to verify need.<\/li>\n\n\n\n<li>Income Statements (revenue, expenses, transfers) are available for all Cost Centers.<\/li>\n\n\n\n<li>FTE and Headcount is available for all Cost Centers.<\/li>\n\n\n\n<li>Capital assets are also tracked by responsible Cost Center.<\/li>\n\n\n\n<li>Cost Centers in FI\/CO will be matched with an identical Funds Center in FM.<\/li>\n\n\n\n<li>Cost Centers can \u2018roll-up\u2019 to another Cost Center and are arranged in a three-level hierarchy: Financial Unit, Financial Sub-Unit, and Program.<\/li>\n\n\n\n<li>Financial Units are required to have annual budget plans.<\/li>\n\n\n\n<li>Annual budgets are optional for Financial Sub-Units and&nbsp;<strong>other Cost Centers.<\/strong><\/li>\n\n\n\n<li>Lower level Cost Centers should still represent units which own positions, have a leader, and have accountability for determining how funds are used.<\/li>\n\n\n\n<li>Cost Center Category and alternate hierarchies will be used for some reporting needs<\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"business-area\" role=\"button\" aria-expanded=\"false\"><strong>BUSINESS AREA<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh business-area \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>A Business Area is primarily a grouping of Cost Centers.<\/li>\n\n\n\n<li>Income Statements (revenue, expenses, transfers) are available for all Business Areas.<\/li>\n\n\n\n<li>Business Areas represent:\n\n\n<ul class=\"wp-block-list\">\n<li>Colleges<\/li>\n\n\n\n<li>Athletics Departments<\/li>\n\n\n\n<li>Units led by individuals who directly report to a&nbsp;<strong>Segment Executive&nbsp;<\/strong>and have annual expenditures greater than $7.5M<\/li>\n\n\n\n<li>Units which have a reporting requirement that necessitates an SAP-generated balance sheet.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Business Area is the lowest level\n<ul class=\"wp-block-list\">\n<li>Some components are tracked at lower levels.\n\n\n<ul class=\"wp-block-list\">\n<li>Capital Assets at the Cost Center level.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Some are only tracked by Business Area.\n\n\n<ul class=\"wp-block-list\">\n<li>Cash, Inventory<\/li>\n\n\n\n<li><strong>These components are not attributed to a Financial Unit or Cost Center, but can be reconciled to them<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"segment\" role=\"button\" aria-expanded=\"false\"><strong>SEGMENT<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh segment \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>Segments are simply groupings of Business Areas.<\/li>\n\n\n\n<li>Segments represent the grouping of Business Areas for which each Executive is responsible.<\/li>\n\n\n\n<li>No financial information is available for segments that isn\u2019t already available for all Business Areas.<\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"campus\" role=\"button\" aria-expanded=\"false\"><strong>CAMPUS<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh campus \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>Campus reporting in the future is accomplished by grouping segments<\/li>\n\n\n\n<li>For example: Purdue West Lafayette, Purdue Northwest and Purdue Fort Wayne.<\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"company-code\" role=\"button\" aria-expanded=\"false\"><strong>COMPANY CODE<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh company-code \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>Separates distinct legal entities which have entries in SAP<\/li>\n\n\n\n<li>For Example: Purdue Applied Research Institute, Purdue Global, and Purdue University.<\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"financial-information-vs-financial-structure-diagram\" role=\"button\" aria-expanded=\"false\"><strong>FINANCIAL INFORMATION VS. FINANCIAL STRUCTURE DIAGRAM<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh financial-information-vs-financial-structure-diagram \" class=\"double-accordion-content\">\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"703\" src=\"https:\/\/www.purdue.edu\/treasurer\/finance\/\/wp-content\/uploads\/2023\/02\/Financial-Information-Availability-1-1024x703.png\" alt=\"Image of the Finance Master Data Pyramid\" class=\"wp-image-724\" srcset=\"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-content\/uploads\/2023\/02\/Financial-Information-Availability-1-1024x703.png 1024w, https:\/\/www.purdue.edu\/treasurer\/finance\/wp-content\/uploads\/2023\/02\/Financial-Information-Availability-1-300x206.png 300w, https:\/\/www.purdue.edu\/treasurer\/finance\/wp-content\/uploads\/2023\/02\/Financial-Information-Availability-1-768x527.png 768w, https:\/\/www.purdue.edu\/treasurer\/finance\/wp-content\/uploads\/2023\/02\/Financial-Information-Availability-1-559x384.png 559w, https:\/\/www.purdue.edu\/treasurer\/finance\/wp-content\/uploads\/2023\/02\/Financial-Information-Availability-1.png 1040w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Financial Information Availability<\/figcaption><\/figure>\n\n<\/div>\n\t<\/div>\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"master-data\" role=\"button\" aria-expanded=\"false\">MASTER DATA<\/p>\n\t\t <div id=\"double-content Priaynsh master-data \" class=\"double-accordion-content\">\n\n<p><\/p>\n\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"why-is-master-data-important\" role=\"button\" aria-expanded=\"false\">WHY IS MASTER DATA IMPORTANT?<\/p>\n\t\t <div id=\"double-content Priaynsh why-is-master-data-important \" class=\"double-accordion-content\">\n\n<p>Master Data is the basis of all external and internal University financial reporting<\/p>\n\n\n\n<p>Master data derives the following on postings:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Fund<\/li>\n\n\n\n<li>Funds Center<\/li>\n\n\n\n<li>Functional Area<\/li>\n\n\n\n<li>Business Area<\/li>\n<\/ul>\n\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"financial-accounting-fi-vs-funds-management-fm-vs-grants-management-gm-sap-ledgers-differences-between\" role=\"button\" aria-expanded=\"false\"><strong>FINANCIAL ACCOUNTING (FI) VS FUNDS MANAGEMENT (FM) VS GRANTS MANAGEMENT (GM)<\/strong><br><br><a href=\"https:\/\/purdue0.sharepoint.com\/:w:\/r\/sites\/ControllerDocuments\/Shared%20Documents\/General\/Accounting%20Services\/General%20Ledger\/SAPLedgersDiff2.docx?d=w1d03d6db943a46dd81c692bd7e96ce69&amp;csf=1&amp;web=1&amp;e=pIVQxB\">SAP Ledgers &#8211; Differences Between<\/a><\/p>\n\t\t <div id=\"double-content Priaynsh financial-accounting-fi-vs-funds-management-fm-vs-grants-management-gm-sap-ledgers-differences-between \" class=\"double-accordion-content\">\n\n<p>Financial Accounting (FI)<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reporting is based on GAAP<\/li>\n\n\n\n<li>Provides Balance Sheets and Income Statements<\/li>\n<\/ul>\n\n\n\n<p>Funds Management (FM)<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reporting is based on budgetary management<\/li>\n\n\n\n<li>Calculates available balance<\/li>\n\n\n\n<li>Provides Income Statements<\/li>\n<\/ul>\n\n\n\n<p>Grants Management (GM)<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Facilitates both financial accounting and budgetary management by grant<\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"what-is-master-data\" role=\"button\" aria-expanded=\"false\">WHAT IS MASTER DATA?<\/p>\n\t\t <div id=\"double-content Priaynsh what-is-master-data \" class=\"double-accordion-content\">\n\n<p><\/p>\n\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"funds\" role=\"button\" aria-expanded=\"false\"><strong>FUNDS<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh funds \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>Represent a particular funding source and restriction<\/li>\n\n\n\n<li>The fund derives when the Work Breakdown Structure Element (WBSE) or Internal Order (IO) are entered based on the funded program type<\/li>\n\n\n\n<li><a href=\"https:\/\/purdue0.sharepoint.com\/:x:\/r\/sites\/ControllerDocuments\/Shared%20Documents\/General\/Accounting%20Services\/Governance%20Manual\/Funds%20(Updated).xlsx?d=w40f576049a8747218111db892d4f702d&amp;csf=1&amp;web=1&amp;e=hvcmNH\">List of Funds<\/a><\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"funded-program-type-order-type-project-type\" role=\"button\" aria-expanded=\"false\"><strong>FUNDED PROGRAM TYPE, ORDER TYPE, PROJECT TYPE<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh funded-program-type-order-type-project-type \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>Order Type (IO) and Project Type (WBSE) = Funded Program Type (FP)<\/li>\n\n\n\n<li>Funded Program Types reflect restrictions and\/or categorizations defined by Purdue for reporting<\/li>\n\n\n\n<li>These Types derive:\n<ul class=\"wp-block-list\">\n<li>The numbering range for internal orders (IO)<\/li>\n\n\n\n<li>The Fund that transactions are posted to\n<ul class=\"wp-block-list\">\n<li>Many funded program types may point to the same fund<\/li>\n\n\n\n<li>Exceptions are handled by manual entry into a table by the master data team<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Funded Program Types are grouped into Funded Program Type Rollups for reporting\n<ul class=\"wp-block-list\">\n<li>Example: Unrestricted Rollup includes \u2013 Unrestricted General, Unrestricted Extension, Unrestricted Research, and Unrestricted Gifts<\/li>\n\n\n\n<li>Selecting Order Type, Project Type, Funded Program Type\n<ul class=\"wp-block-list\">\n<li>Consider: Fund, Attribute, Activity<\/li>\n\n\n\n<li><a href=\"https:\/\/purdue0.sharepoint.com\/:x:\/r\/sites\/masterdatarequests\/Shared%20Documents\/Training%20Documents\/Finance%20Structure%20and%20Master%20Data.xlsx?d=wddb98056bcc740e18c4e8bcd55e979f9&amp;csf=1&amp;web=1&amp;e=9vkYtk\" target=\"_blank\" rel=\"noreferrer noopener\">Finance Structure and Master Data<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/purdue0.sharepoint.com\/:x:\/s\/masterdatarequests\/EXQ2uer5pwRNoP4fkSyTb1MBcZ8yTv8CHxMip2i-ylaJgQ?e=kzV5up\" target=\"_blank\" rel=\"noreferrer noopener\">Funded Program Type Decision Tree<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"internal-orders-io\" role=\"button\" aria-expanded=\"false\"><strong>INTERNAL ORDERS (IO)<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh internal-orders-io \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>Used for detailed tracking within Cost Centers<\/li>\n\n\n\n<li>Individual Programs\n<ul class=\"wp-block-list\">\n<li>E.g. Study Abroad, Digital Education programs, Conferences<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Individual restricted gifts\/scholarship accounts<\/li>\n\n\n\n<li>Are assigned to cost centers at the Financial Unit, Sub-Financial Unit, and Program levels<\/li>\n\n\n\n<li>Should not be used to track Faculty Allocations<\/li>\n\n\n\n<li>Should only be set up for activities that will have a high dollar value of activity and business decisions will be made based on review of account activity<\/li>\n\n\n\n<li>Internal Orders are reviewed prior to being released\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/purdue0.sharepoint.com\/:w:\/r\/sites\/masterdatarequests\/Shared%20Documents\/Training%20Documents\/New%20Internal%20Order%20Template.docx?d=wcba64451c50c4c7eb021d23f1514d95f&amp;csf=1&amp;web=1&amp;e=r44r0e\" target=\"_blank\" rel=\"noreferrer noopener\">Internal Order Template<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"https:\/\/purdue0.sharepoint.com\/:w:\/r\/sites\/masterdatarequests\/Shared%20Documents\/Training%20Documents\/Create%20Internal%20Order%20QRG.docx?d=w8d8a8ce5b2794ca0aaba6dff7daab3a7&amp;csf=1&amp;web=1&amp;e=JNTLeZ\" target=\"_blank\" rel=\"noreferrer noopener\">Quick Reference Guide<\/a><\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"work-breakdown-structure-element-wbse-for-faculty-allocations\" role=\"button\" aria-expanded=\"false\"><strong>WORK BREAKDOWN STRUCTURE ELEMENT (WBSE) FOR FACULTY ALLOCATIONS<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh work-breakdown-structure-element-wbse-for-faculty-allocations \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>Utilizes a Work Breakdown Structure Element (WBSE) and the faculty members Person ID from their HR record<\/li>\n\n\n\n<li>Structure Allows:\n<ul class=\"wp-block-list\">\n<li>Faculty to review all of their accounts in one view using a common numbering sequence<\/li>\n\n\n\n<li>Departments to identify and segregate resources allocated to faculty for their activities<\/li>\n\n\n\n<li>Account to be assigned to both the responsible department and the responsible faculty member<\/li>\n\n\n\n<li>Faculty members can have accounts in multiple departments and business areas under the same structure<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>IMPORTANT things to remember when establishing a Faculty Allocation WBSE\n<ul class=\"wp-block-list\">\n<li>Use the Person ID not the PERNR<\/li>\n\n\n\n<li>Use ECP to look up the Person ID&nbsp;<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"https:\/\/purdue0.sharepoint.com\/:w:\/r\/sites\/masterdatarequests\/Shared%20Documents\/Training%20Documents\/Add%20Work%20Breakdown%20Structure%20Element%20QRG.docx?d=w84115e8faf6e4d52a0b5bc85bb540be1&amp;csf=1&amp;web=1&amp;e=4XYOLg\" target=\"_blank\" rel=\"noreferrer noopener\">Work Breakdown Structure Element<\/a><\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"faculty-allocation-nodes\" role=\"button\" aria-expanded=\"false\"><strong>FACULTY ALLOCATION NODES<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh faculty-allocation-nodes \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>Federal Appropriations and Matches (Node 1) \u2013 Ag, Vet, HHS only\n<ul class=\"wp-block-list\">\n<li>This node will only be used by units with federal appropriations and matching funds<\/li>\n\n\n\n<li>WBSE\u2019s will be established to track what portion of a faculty member\u2019s salary is charged to the department\u2019s allocation of federal appropriations, state line items, or general funds<\/li>\n\n\n\n<li>WBSEs in this node will be child accounts<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Grant (Node 2)\n<ul class=\"wp-block-list\">\n<li>This node will hold grant accounts for the faculty member when they are listed as the Co-PI of the Sponsored Program<\/li>\n\n\n\n<li>Only SPS can create accounts in this node<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Faculty Discretionary Use (Nodes 3 and 4)\n<ul class=\"wp-block-list\">\n<li>Accounts do not have restrictions on types of expenses or on projects\/programs benefitted by expenditures\n<ul class=\"wp-block-list\">\n<li>Examples: Research Discretionary, Faculty Scholar Allocations, Grant or Digital Education Residuals, Faculty Awards<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Allocations that have expiration dates but no other restrictions should be assigned the Discretionary node<\/li>\n\n\n\n<li>Accounts in node 3 do not have a parent, but node 4 require a parent<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Faculty Startup (Node 5)\n<ul class=\"wp-block-list\">\n<li>Used for Start Up Allocations provided to a faculty member<\/li>\n\n\n\n<li>Multiple WBSE may be created based on the departmental restrictions and reporting requirements for Start Ups<\/li>\n\n\n\n<li>Start Up Allocations must have a Parent Account<\/li>\n\n\n\n<li>Institutional Attribute for both the WBS and the Parent must be SU (Start Up)<\/li>\n\n\n\n<li>Endowment Field must contain the fiscal year of the first year of the Provost Start Up and the word START\n<ul class=\"wp-block-list\">\n<li>Example: Provost funding started August 2019, then enter 20START<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Restricted Use (Nodes 6 and 7)\n<ul class=\"wp-block-list\">\n<li>Contain Internal grants and other allocations that support a faculty member\u2019s activities with specific restrictions for the use of the funds\n<ul class=\"wp-block-list\">\n<li>Examples: Research Seed Grants, Research Lab Upgrade, IMPACT Allocations, Allocation given for specific travel, Equipment Allocation, Grad Allocations<\/li>\n\n\n\n<li>See Institutional Attribute section for more information on Internal Grants.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Funded Programs in node 6 do not have parent accounts and node 7 funded programs must have parent accounts<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"https:\/\/purdue0.sharepoint.com\/:x:\/s\/masterdatarequests\/EXQ2uer5pwRNoP4fkSyTb1MBcZ8yTv8CHxMip2i-ylaJgQ?e=kzV5up\" target=\"_blank\" rel=\"noreferrer noopener\">Decision Tree<\/a><\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"parent-child-relationship\" role=\"button\" aria-expanded=\"false\"><strong>PARENT\/CHILD RELATIONSHIP<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh parent-child-relationship \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>A parent is a funded program that combines or \u201crolls up\u201d the activity of child funded programs<\/li>\n\n\n\n<li>This relationship facilitates tracking of specific revenues and\/or expenses with a program or activity<\/li>\n\n\n\n<li>The parent and the child MUST have the same\n<ul class=\"wp-block-list\">\n<li>Fund<\/li>\n\n\n\n<li>Funded Program Type<\/li>\n\n\n\n<li>Business Area<\/li>\n\n\n\n<li>Cost Center<\/li>\n\n\n\n<li>Institutional Attribute<\/li>\n\n\n\n<li>State Line Attribute<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>A child account can be an IO or a WBSE, BUT a parent account can ONLY be an IO<\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"departmental-account-classification-dac-and-institutional-grouping-ig\" role=\"button\" aria-expanded=\"false\"><strong>DEPARTMENTAL ACCOUNT CLASSIFICATION (DAC) AND INSTITUTIONAL GROUPING (IG)<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh departmental-account-classification-dac-and-institutional-grouping-ig \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>Institutional Grouping (IG)\n<ul class=\"wp-block-list\">\n<li>Classification for reporting that categorizes transactions and balances into Operating, Non-Operating, Faculty Allocations, and Grants<\/li>\n\n\n\n<li>Derived from information entered into the Department Account Classification (DAC) field<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Departmental Account Classification (DAC)\n<ul class=\"wp-block-list\">\n<li>Lower level of classification that rolls up to Institutional Grouping (IG)<\/li>\n\n\n\n<li>The DAC is entered on the Internal Order (IO) or Work Breakdown Structure Element (WBSE)<\/li>\n\n\n\n<li><a href=\"https:\/\/purdue0.sharepoint.com\/:x:\/s\/masterdatarequests\/EXQ2uer5pwRNoP4fkSyTb1MBcZ8yTv8CHxMip2i-ylaJgQ?e=kzV5up\" target=\"_blank\" rel=\"noreferrer noopener\">Decision Tree can be used to determine appropriate DAC.<\/a>&nbsp;<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"institutional-attribute\" role=\"button\" aria-expanded=\"false\"><strong>INSTITUTIONAL ATTRIBUTE<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh institutional-attribute \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/purdue0.sharepoint.com\/:x:\/r\/sites\/masterdatarequests\/Shared%20Documents\/Training%20Documents\/Finance%20Structure%20and%20Master%20Data.xlsx?d=wddb98056bcc740e18c4e8bcd55e979f9&amp;csf=1&amp;web=1&amp;e=9vkYtk\" target=\"_blank\" rel=\"noreferrer noopener\">A listing of the institutional attributes can be found on the Finance Structure and Master Data Resource.<\/a><\/li>\n\n\n\n<li>Things to know about Institutional Attributes\n<ul class=\"wp-block-list\">\n<li>SU (Start Up) should only be used on WBSE in node 5\n<ul class=\"wp-block-list\">\n<li>If it is an IO, the IO should be a parent to WBSE with the SU attribute<\/li>\n\n\n\n<li>If SU is on the WBSE, the endowment field 1 should have the two-digit fiscal year that the Provost start up package was given and the word START. \n<ul class=\"wp-block-list\">\n<li>Example: The faculty member received his package in August of 2019 so you would enter 20START<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>If IG (Internal Grant) is listed, the following fields need to be completed:\n<ul class=\"wp-block-list\">\n<li>Endowment 1 Internal Grant Award<\/li>\n\n\n\n<li>Endowment 2 Business Area providing funding for the award<\/li>\n\n\n\n<li>Endowment 3 Financial Unit Funded Program providing funding for the award<\/li>\n\n\n\n<li>Endowment 4 BA Acronym providing funding for award<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"https:\/\/www.purdue.edu\/treasurer\/finance\/controller\/accounting-services\/governance-manual\/accounting-and-financial-management-governance-finance-topics\/\">See Finance Topics &#8211; Internal Grant for more information<\/a><\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"other-attributes\" role=\"button\" aria-expanded=\"false\"><strong>OTHER ATTRIBUTES<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh other-attributes \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>State Line Attribute \u2013 Some state line items and federal line items have their own funds but in other cases they have the same fund so the state line attribute needs to be selected to assist with reporting<\/li>\n\n\n\n<li>Valid to Date (IO) or Closing Date (WBSE) \u2013 This must always have a value. If there is not a known expiration date, then 12\/31\/9999 should be entered. If the account is a Start Up or Internal Grant, then the known expiration date should be entered.<\/li>\n\n\n\n<li>Long Text \u2013 This can be used for additional information. This is also where the IO request template should be saved.<\/li>\n\n\n\n<li>Parent Funded Program \u2013 This will be completed with an IO number if the IO or WBSE is a child account.<\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"public-non-public-mixed\" role=\"button\" aria-expanded=\"false\"><strong>PUBLIC\/NON-PUBLIC\/MIXED<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh public-non-public-mixed \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>Restrictions exist on what type of investments and purchases can be made with public money; this designation allows us to understand the balance of these types of funds<\/li>\n\n\n\n<li>This categorization designates whether an account includes public funding. Public funding is defined as Tuition and Fees, Federal\/State Appropriations, and Federal Grants &amp; Contracts revenue. Public funding also includes any accounts that receive Recurring Allocation since it is primarily made up of Tuition and Fees and State Operating Appropriations.<\/li>\n\n\n\n<li>Non-Public Funds include Gift revenue, Sales and Services revenue, Investment Income, and Other Operating Income<\/li>\n\n\n\n<li>Mixed Funds contain both public and non-public funding<\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"available-unavailable\" role=\"button\" aria-expanded=\"false\"><strong>AVAILABLE\/UNAVAILABLE<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh available-unavailable \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>Defines whether funds can be utilized for repayment of debt<\/li>\n\n\n\n<li>Restrictions are based on funded program type as well as specific types of revenue including tuition and fees and recurring allocations<\/li>\n\n\n\n<li>Funded programs are <strong>Unavailable <\/strong>if they are considered Public<\/li>\n\n\n\n<li>Funded programs are <strong>Unavailable <\/strong>if they are from a restricted funding source (gifts, scholarships, federal\/state appropriations, or grants.<\/li>\n\n\n\n<li>If <strong>none of the above<\/strong> criteria are met the account should be <strong>considered available<\/strong>.<\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n\n\n\t<div class=\"double-accordion \">\n\t\t <p class=\"double-accordion-title\" id=\"functional-area\" role=\"button\" aria-expanded=\"false\"><strong>FUNCTIONAL AREA<\/strong><\/p>\n\t\t <div id=\"double-content Priaynsh functional-area \" class=\"double-accordion-content\">\n\n<ul class=\"wp-block-list\">\n<li>Defined by NACUBO and categorized by expenditure function<\/li>\n\n\n\n<li>Assigned to an individual IO\/WBSE<\/li>\n\n\n\n<li>Used for financial reporting, IPEDS data, and external report of research spending<\/li>\n\n\n\n<li>There is a correlation between Funded Program Type and appropriate Functional Area<\/li>\n\n\n\n<li>Instruction &amp; Departmental Research (1000 \u2013 1050)<\/li>\n\n\n\n<li>Organized Research (1200 \u2013 1400)<\/li>\n\n\n\n<li>Extension and Public Service (1500)<\/li>\n\n\n\n<li>Academic Support (1600, 1100)<\/li>\n\n\n\n<li>Student Services (1700)<\/li>\n\n\n\n<li>General Administrative &amp; Institutional Support (2000 \u2013 3000)<\/li>\n\n\n\n<li>Scholarships &amp; Fellowships (4xxx)<\/li>\n\n\n\n<li>Auxiliaries (5xxx)<\/li>\n\n\n\n<li>Plant (1800)<\/li>\n\n\n\n<li><a href=\"https:\/\/purdue0.sharepoint.com\/:x:\/r\/sites\/masterdatarequests\/Shared%20Documents\/Training%20Documents\/Functional-Area-Grid%20v2023.05.05.xlsx?d=w3266f81ec67b4e6cb989df173ca5c806&amp;csf=1&amp;web=1&amp;e=Jh9tsp\" target=\"_blank\" rel=\"noreferrer noopener\">Functional Area Grid<\/a><\/li>\n<\/ul>\n\n<\/div>\n\t<\/div>\n<\/div>\n\t<\/div>\n<\/div>\n\t<\/div><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":7,"featured_media":0,"parent":148,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-721","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/721","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/comments?post=721"}],"version-history":[{"count":39,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/721\/revisions"}],"predecessor-version":[{"id":33471,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/721\/revisions\/33471"}],"up":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/148"}],"wp:attachment":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/media?parent=721"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}