{"id":627,"date":"2023-02-16T19:46:29","date_gmt":"2023-02-16T19:46:29","guid":{"rendered":"https:\/\/qa.www.purdue.edu\/treasurer\/finance\/\/?page_id=627"},"modified":"2026-07-16T17:53:05","modified_gmt":"2026-07-16T21:53:05","slug":"property-accounting-system","status":"publish","type":"page","link":"https:\/\/www.purdue.edu\/treasurer\/finance\/controller\/accounting-services\/property-accounting\/property-accounting-system\/","title":{"rendered":"Property Accounting System"},"content":{"rendered":"\n<div class=\"section sm  \">\n<div class=\"container  \">\n<h1 class=\"wp-block-heading\">Inquiry into the Property Accounting System<\/h1>\n\n\n\n<p class=\"wp-block-paragraph\">The Property Accounting system contains records of capital equipment, owned, or held for use, by Purdue University. The system is updated daily as new capital equipment is acquired, moved or disposed of. Records of capital equipment are retained in the system even after disposal. If the capital level ($) is raised, all records of equipment that fall below the capital threshold are removed from the system.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">On July 1 of 2026, the capital equipment threshold was raised to $10,000; all records with an acquisition cost of less than  $10,000 were removed from the system.<\/p>\n<\/div>\n\n\n\n<div class=\"container  \">\n<div class=\"accordion\"><p id=\"title-7df6a5c2-9c9c-4f7a-b5c7-0c40fadd5b81\" class=\"accordion-title\" aria-controls=\"content-7df6a5c2-9c9c-4f7a-b5c7-0c40fadd5b81\" aria-expanded=\"false\" role=\"button\"><strong>CAPITAL ASSET LISTING<\/strong><\/p><div id=\"content-7df6a5c2-9c9c-4f7a-b5c7-0c40fadd5b81\" class=\"accordion-content\">\n<p class=\"wp-block-paragraph\">Departments have access to run Asset reports using Cognos by navigating to the following path Team Content&gt;Standard Content&gt;Assets&gt;Asset Summary. The system allows you to run queries based on inventory number, funding source, manufacturer, model number, and serial number, making it quite flexible for your reporting needs. Below are details on fields you might see on the list of equipment that we send you based on your selected criteria. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you find yourself unable to create the specific report you require, please feel free to reach out to Property Accounting <a href=\"mailto:propacct@purdue.edu\">propacct@purdue.edu<\/a> stating exactly what you need to see.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A standard SAP t-code for asset reporting that is not available to departments; however, the Property Department staff can run queries on assets and we are happy to assist you.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Examples of requests that we receive<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Complete list of capital assets owned by department\u2019s cost center.<\/li>\n\n\n\n<li>A particular type of equipment example \u2013 description of item, model or manufacturer<\/li>\n\n\n\n<li>All capital assets for a professor or a particular contact staff member<\/li>\n\n\n\n<li>All capital assets at a particular location<\/li>\n\n\n\n<li>List of capital assets your department purchased for the past fiscal year<\/li>\n<\/ul>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"container  \">\n<div class=\"accordion\"><p id=\"title-5f4ac84b-dd9a-46f2-98b7-45b26d5cdca4\" class=\"accordion-title\" aria-controls=\"content-5f4ac84b-dd9a-46f2-98b7-45b26d5cdca4\" aria-expanded=\"false\" role=\"button\">PROPERTY ACCOUNTING FORMS<\/p><div id=\"content-5f4ac84b-dd9a-46f2-98b7-45b26d5cdca4\" class=\"accordion-content\">\n<p class=\"wp-block-paragraph\">Property Accounting forms are now electronic &#8211;\u00a0<em>(Formerly University paper forms &#8211; Form ECS \u2013 Equipment Change in Status, Form POC \u2013 Property Off Campus, and Form CAF- Change in Asset Funding.)<\/em> <a href=\"https:\/\/www.purdue.edu\/treasurer\/finance\/controller\/accounting-services\/property-accounting\/property-accounting-links-and-resources\/property-accounting-qrcs\/\">QRC<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Sign in&nbsp;<a href=\"https:\/\/one.purdue.edu\/\"><strong>OnePurdue Portal<\/strong>&nbsp;<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Click on \u201cFinance Launchpad\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Click on \u201cProperty Accounting\u201d<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Transfer Ownership<\/strong>&nbsp;\u2013 Capital assets that transferred from one department to another.<\/li>\n\n\n\n<li><strong>Cannibalize<\/strong>&nbsp;\u2013 To take a part and reuse parts of capital equipment.&nbsp;<\/li>\n\n\n\n<li><strong>Change in Location<\/strong>&nbsp;\u2013 Change the physical location of capital equipment.&nbsp;<\/li>\n\n\n\n<li><strong>Donation<\/strong>&nbsp;\u2013 Request for donation to a non-profit outside entity.&nbsp;<\/li>\n\n\n\n<li><strong>Inventory Reconciliation<\/strong>&nbsp;\u2013 Respond to your department\u2019s physical inventory reconciliation.&nbsp;<\/li>\n\n\n\n<li><strong>Property Off Campus<\/strong>&nbsp;\u2013 Request to use Capital equipment off campus for University use.&nbsp;<\/li>\n\n\n\n<li><strong>Other<\/strong>&nbsp;\u2013 To report capital assets being traded in, Surplus to PFW, and other capital asset needs.&nbsp;<\/li>\n\n\n\n<li><strong>Send to WL Warehouse<\/strong>&nbsp;\u2013 Equipment or any other excess items to be sent to the warehouse for disposal or sale.&nbsp;<\/li>\n\n\n\n<li><strong>Stolen<\/strong>&nbsp;\u2013 Report all thefts to the Purdue Police first and then complete this for any capital assets that were stolen.&nbsp;<\/li>\n\n\n\n<li><strong>Transfer out of Purdue<\/strong>&nbsp;\u2013 Transfer equipment to an outside entity with a transfer agreement.&nbsp;<\/li>\n<\/ul>\n<\/div><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":471,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-627","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/627","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/comments?post=627"}],"version-history":[{"count":20,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/627\/revisions"}],"predecessor-version":[{"id":37058,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/627\/revisions\/37058"}],"up":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/471"}],"wp:attachment":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/media?parent=627"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}