{"id":28351,"date":"2025-03-13T11:42:30","date_gmt":"2025-03-13T15:42:30","guid":{"rendered":"https:\/\/www.purdue.edu\/treasurer\/finance\/?page_id=28351"},"modified":"2026-02-11T11:01:09","modified_gmt":"2026-02-11T16:01:09","slug":"pw-faculty-and-staff-resources","status":"publish","type":"page","link":"https:\/\/www.purdue.edu\/treasurer\/finance\/operations\/accounts-payable\/paymentworks-resources\/pw-faculty-and-staff-resources\/","title":{"rendered":"PW: Faculty and Staff Resources"},"content":{"rendered":"\n

Faculty and Staff Resources<\/h1>

PaymentWorks is the Purdue University Vendor Portal. Information about the Vendor Portal and how it works can be found on this page.<\/p><\/div><\/div><\/div>

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Faculty and Staff Resources<\/strong><\/h2>\n\n\n\n

Vendor Onboarding Process<\/h3>\n\n\n\n

Purchase or payment requests requiring onboarding of a vendor will be identified when the order or invoice is submitted for processing. Campus faculty and staff should follow their normal procurement processes. Once submitted through normal channels, if the vendor needs to be onboarded into PaymentWorks, the order will be forwarded to an “Initiator” who will issue an onboarding invitation to the vendor. <\/p>\n\n\n\n

Vendors who receive an onboarding invitation will have access to PaymentWorks (PW) resources to assist with onboarding questions. Initiators will have access to an onboarding dashboard to monitor the status of vendor onboarding. An overview of the onboarding process can be seen in the graphic below. <\/p>\n\n\n\n

More information can be found in this PaymentWorks Concepts presentation. <\/p>\n\n\n\n<\/span>PaymentWorks Concepts<\/span><\/span><\/a>\n\n\n\n

Frequently Asked Questions<\/strong><\/h2>\n\n\n\n

There is a vendor focused list of Frequently Asked Questions on the Resources for Vendors<\/a> page.<\/p>\n\n\n\n\t

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What is the PaymentWorks onboarding platform and how is it used?<\/strong><\/p>\n\t\t

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The University utilizes a third-party platform to onboard and validate all new vendors before their registrations are accepted and approved for addition to SAP. PaymentWorks is the University\u2019s contracted third-party onboarding provider for new vendor registrations.<\/p>\n\n\n\n

Authorized users can send onboarding invitations to new vendors as needed and also monitor their onboarding process through a dashboard console. During the onboarding process, vendors create a PaymentWorks account and complete a customized online registration form. Once a new vendor registration is complete and approved by Accounts Payable Vendor Data, a vendor number is assigned within SAP and is ready for use.<\/p>\n\n<\/div>\n\t<\/div>\n\n\n\t

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Why does the University need and use a third-party provider such as PaymentWorks and what are the benefits?<\/strong><\/p>\n\t\t

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Using a third-party provider for new vendor registrations has a number of benefits:<\/p>\n\n\n\n