{"id":27756,"date":"2025-02-24T15:22:46","date_gmt":"2025-02-24T20:22:46","guid":{"rendered":"https:\/\/www.purdue.edu\/treasurer\/finance\/?page_id=27756"},"modified":"2026-02-10T10:53:46","modified_gmt":"2026-02-10T15:53:46","slug":"paymentworks-resources","status":"publish","type":"page","link":"https:\/\/www.purdue.edu\/treasurer\/finance\/operations\/accounts-payable\/paymentworks-resources\/","title":{"rendered":"PaymentWorks Resources"},"content":{"rendered":"\n

PaymentWorks Vendor Portal Resources<\/h1>

PaymentWorks has been selected to manage Purdue’s vendor information through a vendor portal. The PaymentWorks (PW) vendor portal is a cloud based system that allows vendors to directly enter their information. See below for resources supporting the transition available to vendors, Initiators and the Purdue community. <\/p><\/div><\/div><\/div>

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Initiator Resources<\/p><\/div><\/a>\n<\/div>\n\n\n\n

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Vendor Resources<\/p><\/div><\/a>\n<\/div>\n\n\n\n

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Faculty and Staff Resources<\/p><\/div><\/a>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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Frequently Asked Questions About PaymentWorks (PW)<\/h2>\n\n\n\n\t
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Why PaymentWorks?<\/p>\n\t\t

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The vendor portal selection process included a survey of higher education peers across the country to determine what vendor portal suppliers are currently in use and gathered customer satisfaction feedback. Based on the data returned, vendors with established Purdue relationships and experience with the SAP enterprise system were prioritized and invited to provide a product demonstration. PW emerged as the clear choice due to its reputation as a reliable partner, experience working in higher education and SAP systems and its existing relationship with JP Morgan Chase, the university\u2019s banking institution. <\/p>\n\n<\/div>\n\t<\/div>\n\n\n\t

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What is the PaymentWorks Vendor Portal?<\/p>\n\t\t

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The PaymentWorks (PW) vendor portal is a cloud based system that allows vendors to directly enter their information. Enabling vendors to manage their own business and banking details will reduce the need for separate electronic and verbal communications, significantly enhancing accuracy and transparency in the onboarding process.<\/p>\n\n<\/div>\n\t<\/div>\n\n\n\t

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What are the anticipated benefits of the PaymentWorks Vendor Portal?<\/p>\n\t\t

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The most impactful benefit expected from the implementation of PW is increased fraud protections for both the university and the vendors. PW will automatically validate TIN\/SSN\/EINs and verify phone number and banking information for all vendors in the portal. PW also completes regular reviews of vendors and their data against a list of over 1,600 current watchlists and sanctions. The vendor portal also eliminates the need for purchasing center staff to conduct domestic banking verifications, reducing administrative effort.<\/p>\n\n<\/div>\n\t<\/div>\n\n\n\t

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Who will be impacted by this transition?<\/p>\n\t\t

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Impact on the day to day operations of the general campus community will be minimal.  Requestors will continue to work with their local Purchasing center or central Procurement Services (for vendors requiring an actual Purchase Order). Within the purchasing centers, select staff will be designated as \u201cInitiators\u201d and coordinate all vendor communications. Select staff at the regional campuses, central Procurement Services and Sponsored Program Services (for subrecipient purposes) will also have the Initiator role. <\/p>\n\n<\/div>\n\t<\/div>\n\n\n\t

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I need to\u00a0onboard a new vendor to process a reimbursement for a campus visitor\u00a0and the individual is concerned about sharing their SSN from a security perspective and does not want to provide their Social Security Number in the PaymentWorks portal.\u00a0 Is there an alternative\u00a0way to onboard this vendor?<\/p>\n\t\t

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Utilizing\u00a0PaymentWorks (PW) for vendor onboarding is Purdue\u2019s approved business process\u00a0and ensures\u00a0internal control procedures are met. PW uses industry-leading security practices to protect all sensitive information; sharing personally identifiable information and banking information through PW is more secure and less risky than Purdue’s previous Substitute W-9\/PC process.\u00a0 The use of PW by Purdue provides enhanced protection from fraud for both the vendor\/payee and the University.<\/p>\n\n\n\n

That being said, in rare circumstances\u00a0exceptions can be granted.\u00a0 The\u00a0exception\u00a0process is still in development.\u00a0 In the interim, exception requests should be emailed to the Director of Business Operations & Admin (wbeutel@purdue.edu<\/a>).\u00a0 They need to include the rationale and justification for why an exception to the process is being requested.\u00a0 The request must document the recommendation for approval by the appropriate DFA.\u00a0 Approval is granted by the Controller and Executive Director of Finance and Business Operations .\u00a0<\/p>\n\n<\/div>\n\t<\/div>\n\n\n\t

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What is the implementation timeline? <\/p>\n\t\t

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Four months of implementation preparations came to fruition with the full launch of the vendor portal on March 17.<\/p>\n\n<\/div>\n\t<\/div><\/div>\n\n\n\n

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