{"id":19844,"date":"2024-03-15T07:18:00","date_gmt":"2024-03-15T11:18:00","guid":{"rendered":"https:\/\/qa.www.purdue.edu\/treasurer\/finance\/\/?page_id=19844"},"modified":"2026-03-16T15:53:44","modified_gmt":"2026-03-16T19:53:44","slug":"income-expense-codes","status":"publish","type":"page","link":"https:\/\/www.purdue.edu\/treasurer\/finance\/business-management\/boso\/income-expense-codes\/","title":{"rendered":"Income \/ Expense Codes"},"content":{"rendered":"\n
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Income \/ Expense Codes<\/h1>\n\n\n\n

Income Codes<\/p>

\n
Income Code<\/u><\/strong><\/th> Account Name<\/strong><\/th>Description <\/strong><\/th><\/tr><\/thead>
205<\/td>Awards – Prize Money<\/td>Competitive team winnings<\/td><\/tr>
213<\/td>Change Fund (Return)            <\/td>Change fund monies deposited back to account<\/td><\/tr>
212<\/td>Check Advance (Return)               <\/td>Check advance funds not spent deposited\/receipt returned<\/td><\/tr>
216<\/td>Commission Income            <\/td>Skip-a-meals, store commission sales, fund raising (ex. Yankee Candle sales profit)<\/td><\/tr>
224<\/td>Donation – General                <\/td>Donation<\/td><\/tr>
225<\/td>Donation – Scholarship           <\/td>Donation specific for scholaship use<\/td><\/tr>
230<\/td>Equipment Sales        <\/td>Selling of student organization equipment (equipment tracking)<\/td><\/tr>
272<\/td>Event Income <\/td>Registration, entry fees, ticket sales, banquet sales, trip\/travel – income collected on behalf of event<\/td><\/tr>
233<\/td>Food and Drink Sales          <\/td>Taxable item – food sales<\/td><\/tr>
234<\/td>Food Sales – Uncooked     <\/td>Non-taxable food sales<\/td><\/tr>
246<\/td>Late or Penalty Fee             <\/td>Organization receiving a fee from other org (Greek Council fees) or from Nationals<\/td><\/tr>
245<\/td>Local Dues           <\/td>Local Dues for org collected<\/td><\/tr>
248<\/td>Merchandise Sales – Profit                <\/td>Clothing, merchandise, jewelry, books, paddle, etc.<\/td><\/tr>
202<\/td>Merchandise Sales – No Profit       <\/td>Merchandise sales for cost only – no profit made<\/td><\/tr>
251<\/td>National \/Regional Dues        <\/td>Funds received from members to pay National or Regions dues<\/td><\/tr>
263<\/td>Refunds             <\/td>National rebate, insurance recovery damage deposits, e-ecommerce refunds<\/td><\/tr>
266<\/td>Rental Income                 <\/td>Income received from rental services<\/td><\/tr>
203<\/td>Sponsorship          <\/td>Sponsorships\/Advertising\/Career Fairs – sponsor receives something in return<\/td><\/tr>
273<\/td>Store\/Lounge Income       <\/td>Student organization stores income<\/td><\/tr>
281<\/td>Work Project Income             <\/td>Income made from working events such as Levy, Landmark, etc.<\/td><\/tr><\/tbody><\/table><\/figure>\n<\/div><\/div>\n\n\n\n

Expense Codes<\/p>

\n
Expense Code<\/u><\/strong><\/th> Name<\/strong><\/th>Description<\/strong><\/th><\/tr><\/thead>
690<\/td>Airline Expense        <\/td>Flights<\/td><\/tr>
602<\/td>Annual Dues    <\/td>Annual dues paid from organization<\/td><\/tr>
603<\/td>Audio-Visual Expense         <\/td>Audio-visual expenses<\/td><\/tr>
697<\/td>Awards\/Prizes – Non-Purdue Student Employee            <\/td>Must have approved APF. Monetary award or prize for event activity. Gift not allowed. Check payout.<\/td><\/tr>
613<\/td>Change Fund – Expense            <\/td>To have cash on-hand for specific event-must be redeposited at end of event<\/td><\/tr>
612<\/td>Check Advance – Expense            <\/td>Payment by check to vendor in advance – receipt and any funds not spent must be returned ($50 minimum)<\/td><\/tr>
617<\/td>Computer Equipment              <\/td>Laptops, iPads, monitors, software, etc.<\/td><\/tr>
620<\/td>Computer Supplies            <\/td>Cables, mice, batteries, computer bags, etc.<\/td><\/tr>
624<\/td>Donation-General             <\/td>Charity donation<\/td><\/tr>
626<\/td>Dues Refund Expense          <\/td>E-commerce- use if dues refunded<\/td><\/tr>
629<\/td>Equipment $4999 or Less      <\/td>Furniture, tools, sports and game equipment, uniforms (when kept by organization)<\/td><\/tr>
628<\/td>Equipment $5000 or more<\/td>Capital equipment<\/td><\/tr>
672<\/td>Event Expenses<\/td>Registration and entry fees (not travel related), decorations, swag, other event related expenses<\/td><\/tr>
631<\/td>Fine or Penalty Fee<\/td>Club assessed a fine or late fee<\/td><\/tr>
633<\/td>Food and Drink Expense       <\/td>Food and drink expenses<\/td><\/tr>
635<\/td>Gift Expense           <\/td>Purchasing gifts for speakers, senior gifts, etc. Must be less than $100<\/td><\/tr>
646<\/td>Lodging Expense              <\/td>Hotels, motels, airbnb, etc.<\/td><\/tr>
648<\/td>Merchandise Expense          <\/td>Clothing, jewelry, literature, paddles, books, buttons, etc.<\/td><\/tr>
651<\/td>National Dues Expense        <\/td>Pay national dues<\/td><\/tr>
656<\/td>Physical Facilties Services  <\/td>Work order expense<\/td><\/tr>
659<\/td>Postage Expense              <\/td>Fedex, UPS, USPS purchases, shipping\/handling <\/td><\/tr>
660<\/td>Printing And Copy Expense    <\/td>Printing and copy expenses<\/td><\/tr>
663<\/td>Refunds                      <\/td>E-commerce refunds, previously collected funds being refunded, damage deposit returns<\/td><\/tr>
693<\/td>Rental Expense         <\/td>Facility rental, equipment rental, etc.<\/td><\/tr>
667<\/td>Repair\/Maintenance of Equip  <\/td>Repairs and\/or maintenance<\/td><\/tr>
685<\/td>Service Contract Payment<\/td>Service contract SSN\/Fed #<\/td><\/tr>
673<\/td>Stores\/Lounge Expense        <\/td>Organizations with student lounges- inventory expenses<\/td><\/tr>
674<\/td>Subscription Expense         <\/td>Web applications fees-Wix, Google, Square, etc.<\/td><\/tr>
654<\/td>Supplies<\/td>Consumables, general supplies, photo, grand prix, hardware, office supplies, nametags, build supplies, car supplies<\/td><\/tr>
605<\/td>Tangible Awards\/Prizes equal or less than $100<\/td>Awards, prizes, trophies for Purdue students, non-students, employees (ex: Awards Unlimited)<\/td><\/tr>
657<\/td>Tangible Awards\/Prizes > $100<\/td>Purdue student, non-student, non-employee prizes or awards<\/td><\/tr>
664<\/td>Travel Registration Expense<\/td>Travel registration\/conference fees<\/td><\/tr>
678<\/td>Trip\/Travel Expense          <\/td>All travel expenses (except lodging, travel registration and flights) -fuel, parking, rental cars<\/td><\/tr>
679<\/td>Utility Expense              <\/td>Utility bills<\/td><\/tr><\/tbody><\/table><\/figure>\n<\/div><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":10,"featured_media":0,"parent":19830,"menu_order":4,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-19844","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/19844","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/comments?post=19844"}],"version-history":[{"count":4,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/19844\/revisions"}],"predecessor-version":[{"id":33433,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/19844\/revisions\/33433"}],"up":[{"embeddable":true,"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/pages\/19830"}],"wp:attachment":[{"href":"https:\/\/www.purdue.edu\/treasurer\/finance\/wp-json\/wp\/v2\/media?parent=19844"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}